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MIN CC 03/06/1990CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "G" 50 NUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 6TH DAY OF MARCH, 1989 IN THE CITY HALL COUNCIL AMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:45 P.M. The Council met in a regular session with the following members present: ane Monday 0. Eugene Barrett City officers present: ary Bell James L. Carter Gene Pipes, City Manager Is G. Gaines WiLLiam B. Green Scott Bounds, City Attorney iLliam L. Hammock Percy Howard, Jr. Ruth DeShaw, City Secretary RLiam H. Knotts, Jr. FORMAL MEETING CONVENED Mayor Monday called the formal session to order at 7:00 P.M. Councilmember and Mayor Pro tem Percy Jr., presented the invocation. CONSIDER REGIONAL NARCOTICS TASK FORCE Mr. Pipes advised the Local law enforcement departments [Sheriff's Department, Police Department, son County Sheriff's Department, Internal Affairs Division of the Texas Department of Criminal Justice the District Attorney's office) have been working to coalesce into a very active interagency group ing specifically for the purpose of "narcotics control" in the Huntsville - Walker County and adjoining ' S. He then presented an agreement to form a Mutual Aid Law Enforcement Task Force to cooperate in the stigation and prosecution of violations of narcotic and controlled substance Laws of this state. He sed Mr. Scott Bounds, City Attorney, has some non - substantive language changes which do not alter the ing and content of the document. He recommended the approval of the agreement. Councilmember Howard CONSIDER ROLL OFF CONTAINERS Mr. Gene Pipes, City Manager, presented the city's recommendation to accept the Lowest bid meeting pecifications for four 30 yard roll-off containers. He advised there were five bidders and funds are udgeted in the amount of $18,000 from Account 24 -23 -6906. He then recommended approval of Industrial isposaL Supply's bid of 810,180. Councilmember Knotts made the motion to approve of the bid of Industrial CONSIDER WATER METERS FOR INVENTORY Mr. Pipes advised of the city recommendation to accept the Lowest overall bid, including an nge /repair program, presented by Badger Meter, Inc. for the purchase of an annual contract for cold ' meters and strainers. He advised that of the three bids received, Badger Meter, Inc. had the best It bid and the best exchange program. Counci Lmember Howard made the motion to approve of the bid of CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "0" 51 City's portion of $5.406.25: and a street light installation request in the amount of S2.0%.94 Lighting installation request. Mr. Pipes advised that the original plans for this construction project called for the sewer to go behind the sanctuary and education building at the First United Methodist Church to reach a manhole in 10th Street. He said this is a very high embankment, there is a significant retaining waLL at the back corner of the church, and it is extremely difficult to access the sewer out in 10th Street on a grade that wiLL flow appropriately. He said the grade is sufficient, with the various contours falling off, that going next to the grade to reach the depth of the manhole there, leaves one on a very flat gradient so that the sewer will flow back to 10th Street. from 10th Street to the city's Property behind the Police Station and to Place a sewer Line- in the future perhaps other utility lines can be Placed there such as overhead power to the church facilities to the Police Station etc. At the present time, he said, the city sewer comes out of the Police Station to a four inch main in 11th Street and down to Avenue M. He said the city could take overhead power at the transformer at this point, or perhaps underground through the old pneumatic tubes that used to serve as the bank drive -in windows when it was an old television drive-in installation. He said these pneumatic tubes are presently in place and the city may be able to get power into the middle of the block without having overhead Lines and to discontinue the two power drops that presently are the last two remaining power drops across 11th Street, when the city puts all the power on 11th Street [telephone cables, etc.] underground, as the city had originaLly planned. He said this is somewhat speculative at this point- -what is certainly apparent, however, is that a six to eight inch line will need to be placed in this easement on a very sensitive grade in order to be able to have functional plumbing in the new building adjacent to the church facilities. service anywhere on the exterior of the block and it would be a city main into the middle of this block said sewer would cane out of this building and be piped to a manhole and the city's responsibility will pi up from there to the 10th Street facility. He said the line would be an eight inch line so it would be of large enough diameter that others could use it, and similarly, it would be large enough that it would fl on a minimum grade. He said the Council will remember there were three or four buildings along Sam Houston Avenue originally; those were all two story with a basement and a ground floor and the plumbing went to the Sam Houston Avenue Location. He said some of the facilities planned here have restroom facilities, kitchens, etc., on the basement floor and the original route that was planned did not take into account that concrete retaining wall and the depth of the cuts that would be necessary to get through behind the existing church sanctuary at First United Methodist Church. He said this would be a dedicated public easement for utility access to the middle of that block and it would include sewer immediately, and Perhaps in the future could also be used for mower service to the buildings and structures at that point Council Questions Councilmember Green asked if FNB knows it is being requested to grant that easement. Mr. Pipes said that easement has not been formalized at this point, however, they have been contacted by church officials explaining the situation and they are in general agreement of the concept, pending the decision of the council as to whether it will participate in this project, a specific legal description of the easement, and a clarification of the restrictions on the use of the remaining property, such as set - backs, etc. CITY COUNCIL MINUTES OF MARCH 6, 1990 I:K $11ANLlY 52 Councilmember Green then noted the reason for the eight inch line is so that others could hook onto He asked where these others would be located. Mr. Pipes said they might be located to the interior of parking lot that the city will be crossing, as some structure could be built there some day that may be iciently Low that it would need to get on this side of the sewer line. Councilmember Green said then we talking about the FNB parking lot. Mr. Pipes said that is correct. He rated that is the only other ible use of the sewer line, however, there may be numerous applications of power off of that particular should the power lines be brought into it. Mr. Pipes said at the present time, that Line will only be by First Methodist Church's new education building. CounciLmember Green asked what the city's benefit would be to do this project. Mr. Pipes said it is ffort to be able to provide sewer across that area in a dedicated public easement. He said the city has ewer Lines running diagonally across blocks in different locations in the city and those easements are ometimes by the lay of the land- -the contours, and are frequently not in parallel street right-of-ways but other are as a matter of how they best function. He said this is the best solution to that particular roblemtoday. He said what it does give the city is an avenue to open up, for underground electrical ervice to the city's building and to others at some future time, because there will be an easement there. ouncilmember Green said so the pneumatic tubes we are discussing are in that same easement. Mr. Pipes said hey are somewhat adjacent to it and the city has not done work or gone to the expense to tie down anything oday. He said he knows they are there, but he does not know if they are in that 20 feet. Councilmember reen said then we are talking about underground utilities that may not even be in the easement. Mr. Pipes aid at that point it would require some other instrument. Councilmember Green said since the underground ti Lities are not a part of this consideration, he has a problem if the tubes the city is considering using or utility lines are not a part of the easement because then it is really not accomplishing anything. Mr. ipes said that is correct, unless the city Laid them in the 20 foot easement separate and apart from the neumatic tubes. He said he was just speculating that the pneumatic tubes, already being in- place, could be sed as conduit if they fall within that easement. He said he does know, from physical inspection, that the irst island in the city's parking Lot has a manhole at that point going into the back of the building that sed to serve the drive -in window there and that it is a direct shot from there up to some Location where he windows are, but the city has not surveyed and not determined whether that line could be used, but just nows that it is physically in the ground. Councilmember Green said where the drive -in window was when they sed the pneumatic tubes is not where the drive -in window is today. Mr. Pipe said it was all the way over n the far east side of the property adjacent to the First United Methodist Church originally. ouncilmember Knotts said it may have been more than 20 feet off of that wall. Councilmember Barrett asked f FNB has any drawings that would show where those were Located. Mr. Pipes said he is sure they do and the ity's Inspection Department may also have those plans, but the city has just not proceeded to that point et, noting this problem has just come up. Councilmember Green was concerned about the relationship of the ewer and Lighting projects. Councilmember Barrett asked if this is needed now at this time in the onstruction schedule. Mr. Pipes said this is needed for the sewer service of that building without respect or the possibility of electrical. He said he was simply indicating that this could also be used to locate he electrical conduits if the pneumatic tubes are usable or not in it to also get the power Lines in the ame 20 foot easement. He said if he confused the issue, he apologizes for that. He said this is not ecessariLy a "done" deal that this will all work, because the city has not had the time nor the inclination o do the specific work to make sure or even to ask Gulf States if they can use that pneumatic tube. He aid GSU may have some tariff restriction to not use anything but a specific type of conduit and they may of be interested in using this at all. Councilmember Gaines asked what alternatives does the church have if the city does not do this. Mr. pes said they can put it in privately. Councilmember Green asked if the contractor who bid the job bid is work. Mr. Pipes said the contractor bid on the original design, which was along that western edge of e Methodist Church property, interior to the retaining wall, but they had rat contemplated the problems of e air conditioner pads, the retaining wall itself, and the grade problems they would have for a smalL CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "g" 53 diameter pipe to access that manhole out in 10th Street. CounciLaember Hammock noted if that was part of the contract, and it would be cheaper for the contractor to put it down there if we could provide the easement. Mr. Pipes said it would be cheaper if they could get by with the four inch line, but he didn't think they could get by with that size line. Councilmember Knotts said it looks like the contract amount should be deducted off of the total cost. Councilmember Knotts asked if this is the same policy, the city would follow for any individual on a sewer extension. Mr. Pipes said it is the same in that for the city to participate, it would have to be a dedicated public easement and for a public purpose, whether any additional purpose existed at that time or not, it would still be eligible. He said it is always discretionary on the part of the City Council as to whether the city participation is appropriate or not, and that is why the extension ordinance is structured the way it is. The Mayor said the council always has the option whether to elect to participate or not in the extension of sewer. In this situation, she said, if the council elects to participate, it would be the same formuLa as it would be for anyone. Councilmember Knotts asked if Glenn Isbell, Director of Design Engineering, figured this eight inch line. Mr. Boyd Wilder, Director of Public Works, advised he did figure the line and one reason it is an eight inch line is because of the grade. Councilmember Knotts asked if the city will have enough flow to keep it clean. Mr. Wilder answered yes because of the flat grade through there, an eight inch can be Laid on a flatter grade and get the flow through. Mayor Monday reiterated the reason the city wants the easement there is so that the city can bring the power poles down and it would coordinate with the downtown plan because without an easement, the city has no place to go with it and it would have to go back and ask for one or come in at a later date. Councilmember Barrett asked if the City Manager is including this lighting installation in this project Mr. Pipes briefly explained the Lighting portion of this oroiect noting the lighting is a standard metal Light pole on the east side of Sam Houston Avenue where Triton Construction COMDanv is on the opposite side of the street from the church. He said some concern was expressed before the project began about adequate street lighting if the city takes down the poles on the west side. He said the thought was at that time that the street lighting on the corner and the one remaining pole by the G & 0 Barber Shop should be adequate. Since that time, there is a good deal of concern that the street between those two points will be so dark it will be very difficult and that the street lighting, as the city is contemplating the completion of that parking lot project on the east side of the Square behind the Gibbs' Building, would be better done and conduit put in-place before that parking Lot is paved, etc. To have approval for that, he said, the city needs to bring that separate issue back. He said the two projects could be considered separately, but the impetus is the same thing - -it is a problem that has been encountered since the inception of the project. Councilmember Barrett made the motion that both of these projects be approved Councilmember Howard seconded the motion. Discussion: Councilmember Howard said this seems to be an opportunity to work with Gulf States to begin the project of going underground with electricity downtown. He said from all of the discussion he has heard, it will require quite a bit of space even if the city goes underground; it has to build a station of some sort for a transformer pad. He said if the Council plans to follow the ten year plan downtown, it seems that this would be a starting place. Councilmember Gaines asked if this oroiect would be feasible even without using the pneumatic tube Mr. Pipes said the 20 foot utility easement would be sufficient to maintain separation between the power Line and the sewer Line, the Latter going in -place first. He said even if the pneumatic Line didn't work, it would only be a matter of expedience as there would already be a tunnel through there and the city could ' slide a conduit through it to keep the power line and could expedite that, however, other than that, it can lay the line from the overhead cables in 10th Street to the interior of that block, split off and go to the Methodist Church and to the Police Station and to the Gibbs PoweLL Home and have all of the utilities in that block underground, splitting off in this location. He said this is a piggy -back benefit of any utility easement that the city might get from FNB. He said a Methodist Church representative fBiLL Nash] has CITY COUNCIL MINUTES OF MARCH b, 1990 BOOK "0" 54 ntacted FNB about that easement; however, the city has done nothing at this point. He said the city shes to determine if the Council agrees with the proposal before the city goes to any extensive effort. Councilmember Green felt he would view these as separate issues because the lighting is not part of e contractual agreement the church had with the contractor in terms of building the building. He said s question with regard to the sewer is that he does not know what the contract was with regard to the ntractor who is doing this work and he does not understand why this is not part of their costs. Mr. Pipes id the original contract was for several thousand dollars to build a four inch service line from spot A, erever it comes out of the building, to the manhole on 10th Street. Councilmember Knotts said their Mayor Monday said the motion now reads that "the city will approve to participate in this sewer Discussion: Councilmember Bell asked if it would be fair to say the contractor made a serious planning mistake and we are now being asked to use public funds to help cover this. Councilmember Knotts ' said it would not be so much the contractor as it would be the architect. Councilmember Bell noted then someone not connected with the city obviously made a miscalculation. Councilmember Barrett said he understands this to be a sewer extension that we offer for everyone and the city is not getting involved in the building of the church. Mr. Pipes said he would not attach the public funds solution to that as anyone can come to the city and the architect could have designed it this way in the first place and come to the city to ask for a utility extension based on this being a city main under any number of scenarios. He said the city did participate in a utility service to the West Hills Mall in an amount of oversizing that was built by their contractor- -the city paid for the difference in what an eight inch line would have cost versus a 12 inch line, strictly out across private property originally, but the line was dedicated to the city upon completion and the city paid for the oversizing. He said that is not a whole lot different from ; this and their contractor even did the work. He said the city is not out looking for work as Mr. Wilder's crews are extremely busy; however, anyone can come to ask for city participation in a project that extends the city's main in various configurations. He said this particular project is, however, to the advantage of the Methodist Church. Councilmember Barrett reminded the Council it did grant an extension to a church out on Highway 75 that it did not need to do as they were the only people on that line, but the city will get its investment back some day, however, the city granted that extension to that church because the church i failed to notice that there was no sewer there. He said the city did that and he is proud it did and e thinks this is a similar situation. Councilmember Green said he does not have a Problem with it but wahs Councilmember Carter said he is stilt not convinced this_is public easement Proiect since it goes o sort of a dead end in the middle of this lot. He said he can understand the underground utilities, ., and he would assume that the line the city ran to the church on Highway 75 South has the possibility ' having further lots connected into it, but he is not really sure about this one because it seems sort of que to him that the city is creating a new sewer line into the middle of a block where most of the parties already exist and there is not much foreseeable development going to take place there. He said is not opposed to helping someone as long as they are paying their part of the cost. Councilmember CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "Q" 55 well. Upon a vote of the motion, as amended, the motion Passed unanimously. CONSIDER PROGRAMMING SERVICES ON CABLE 7 BY SHSU authorization to pay 25 Percent of the total franchise fee for the service rendered ($12.000+). Mr. Gene Pipes, City Manager, advised one of the legal stipulations concerning the cable franchise fees paid to the city is the provision that local origination programming is eligible for one fourth or one percent of the four percent franchise tax generated through the city's telecable franchise. He noted the first year that the city provided funds was by a letter agreement wherein it contracted with SHSU [Channel 71 to do $6,000 worth of work, including very specific programming. He said this programming has been noted during the year and there have been a number of athletic events tape recorded and played back at various times and some live events have also been run and coverage such as we have tonight at the City Council meeting, school board meetings and other public meetings in the community, as well as the United way Telethon, etc. have taken place and certainly the quality of the program and television transmission itself have greatly improved. He said with the additional and more costly equipment come some greater expenses. He said Dr. Robert Eubanks has requested that 25 percent of the franchise tax collected be allocated to programming at Channel 7 to maintain what is presently being done. Councilmember Barrett made the motion to Provide one fourth of the telecable franchise fees collected to be dedicated to Channel 7 and Councilmember Knotts seconded the motion Discussion: Councilmember Hammock asked for a clarification. Mayor Monday noted the local origination of programming is ' entitled to up to one percent of the four percent franchise fees collected by the city from Huntsville Cable TV. Mr. Pipes said last year that tax was some $48,000, so one - fourth of that amount is approximately $12,000. Mayor Monday felt this is a good investment and it is something the city needs to do in cooperation with the University program. She felt having this community coverage is excellent. She felt this is a good way to have this coverage and also assist Sam Houston State University through this cooperative effort. Councilmember Hammack asked if the city had already budgeted this money for something else. Mr. Pipes said the city has not specifically budgeted funds out of this, but was aware it had a $6,000 expenditure last year from this tax. He said this is a discretionary matter on the part of the Council. All were in favor of the motion on the floor and it passed unanimously. CONSIDER MAINTENANCE OF SECURITY ALARM EQUIPMENT IN POLICE STATION Consider bid for maintenance of security alarm equipment in Police Department to East Texas Communications in the amount of 82.400 as recommended by Chief Eckhardt Mr. Gene Pipes, City Manager, advised it is Police Chief Hank Eckhardt's recommendation based on the number of alarms in Huntsville versus the small number of alarms being monitored by the Police Department, that the Police Department continue monitoring the alarms of alarm system users who have special needs. Mr. Pipes then presented the two bids received for the annual maintenance contract on the alarm receiver equipment located at the Police Department and the recommendation to accept the lowest bid meeting specifications presented by Eastex Communications in the amount of 12,400. It was noted Resources Security did not submit a written bid and the other bid received was from Multiplex System in the amount of $2-700. Councilmember Gaines made the motion to approve of this bid as outlined and Councilmember Carter seconded the motion. Discussion: Councilmember Barrett asked if Resources Security gave a reason why they did not bid on ' this, noting they had the bid before. Mr. Pipes said they had given the city a quote in January. He said what they bid was what they are receiving today in terms of the private connections for all of their services. He said what that would have been is a complete wash. He said based on the amount of revenue generated and the expenses the city would be paying them to maintain the equipment, the city didn't feel this was a viable situation. He said the city came back subsequently to ask the Council for authorization to bid. He said at that time all the city had taken was a quote to see what the situation was. He said CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "G" 56 sources Security did not bid this time. He said Mr. Mackey was here last week, but he didn't get to speak th him before he left the meeting. Prior to his coming to that meeting, Mr. Pipes said Mr. Mackey had not fared any explanation as to why he did not bid. Counci Lmember Barrett thought perhaps because of his esentation of last week, Mr. Mackey may have been under the impression that this would be postponed to other time because he did not understand what was going to happen about the monitoring. Mr. Pipes said he oke to him before he discussed this matter with the Council last Tuesday evening, but Mr. Mackey did not far an explanation as to why he didn't bid and he was certainly aware that the city had taken the bids the for Thursday. He said he does net know whether there was an expectation that the Council was going to stpone or rot, but since last Tuesday evening's meeting, he has not heard from Mr. Mackey. Councilmember Barrett asked when the Council was going to come back with the decision on monitoring Dartment. Councilmember Barrett noted then the survey shows that most of the people that did have them in a Police Department wanted to continue with that. Mr. Pipes said they indicated they would prefer that ay would, in fact, if the Council would change its mind and decide to go otherwise, they would accept at, but the majority indicated they would prefer to stay in the Police Department, given the choice. He id there were some that didn't want to stay and some that felt it may cut down on their false alarm CounciLmember Barrett just wanted to be sure Mr. Mackey was not of the understanding that the City ' et back with him before this bid was Let, because he thinks there is some confusion there between that has not been answered to Mr. Mackey. Mr. Pipes said it is true they have not had specific ions with Mr. Mackey since that time. Councilmember Barrett suggested tabling this discussion until er night have anything to do with him not bidding on this Project because he had the bid before. Mr. es said Mr. Mackey was aware the city had taken bids before he appeared last Tuesday night, because the s had come in the Thursday of the week before and the City had the bids, but didn't have them in time to the analysis and include them on the agenda for last week. He said Mr. Mackey was aware that the city mum cated that recommendation to Mr. Mackey, however. Councilmmmber Barrett noted if the Police had tten completely out of the alarm business, there wouLdn't be a need for this bid, so Mr. Mackey was iting, he thought, on an answer as to whether the city was going to be in the business or out of the ainess and he didn't think it was clear to Mr. Mackey that he should bid on it until the Council answered is question. Mr. Pipes said the city can hold the action on the bid until the council makes a decision as whether it wants to continue on this format or whether it wants to get out of the alarm business and then can deny the bids if it chooses to get out of the business. He said it is a Little unfortunate that the i prices are on the table and it would be difficult now to back up because they have been disclosed. He id he didn't rationalize this circumstance and he apologized. Councilmember Barrett said he respects the zcision. Mayor Monday said if the City delays this decision and tables the matter and makes the decision tat it is going to stay in the alarm monitoring business, then, at that point, would the City's only choice ' ien be to not accept these bids and rebid? Councilmember Green noted they have seen what these bids are �I aa. Councilmember Barrett noted the city would have to rebid. Councilmember Knott& said this was his nderstanding. Councilmember Hammock said that would not be fair to the two bidders to do that. Duncilmember Barrett said he appreciated that, but he doesn't think it is fair to Mr. Mackey not to give im an answer. Councilmember Green asked if Mr. Mackey had the opportunity to bid. CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "O" 57 CONSIDER UPDATE OF SCADA Consider a review and update of the Supervisory Control and Data Acquisition (SCADA) system program and plans for the coordination of the contract and in- house work for its implementation Mr. Gene Pipes, City Manager, advised the Council may recall detailed discussions about SCADA in the budget meetings last year and the update in this year's budget. He said the city is now ready to bid, but since this project has spanned two fiscal years in its preparation and involved soce incumbent funds for maintenance installations specifically, he felt the staff needed to carefully review with the Council the structure and format so that it will understand what is being bid for contract installation, and what is being purchased through maintenance funds and installed by the in -house crews so that all of the system will work once it is in place. He said Mr. Boyd Wilder, Director of Public Works, has prepared a memorandum, dated February 27, 1990, as a review and update. Mr. Wilder reminded the Council that it awarded a contract to the firm of Wisenbaker, Fix 8 Associates, Inc. on July 11, 1989 to serve as the engineering firm to implement the SCADA system. He said his original request for this project was 8125,000, based on discussions with many SCADA system suppliers and manufacturers. He advised he anticipates performing the upgrade (repair or replacement) of the city's existing control systems with the city electrician, to be funded from the maintenance budget. Mr. Wilder ' noted funds in the amount of 872,000 were carried forward from the 1988 -89 maintenance budget to the 1989-90 budget (832,000 to 61 -5306; 826,000 to 61 -5409; $1,000 to 61 -5405; and 813,000 to 63 -5301. He noted the majority of these funds are for control upgrade and control replacement equipment. These funds will allow aLL necessary repairs or replacement of existing controls to the city's water plants, wastewater plants, and Lift stations, he noted. The electrical engineer on this project has provided a list of control parts to be added or replaced to prepare the system for monitoring equipment, Mr. Wilder reported. These parts and Chief Eckhardt said his staff looked at the job and realized it should not have cost over what the Lowest bid is tonight, based on the service needs they have experienced over the first four years. He said it was going to be a 82,000 a year type of contract at the maximum. He said they went out for some quotes on it, thinking it was something that would not need to go to the Council. He said Mr. Mackey came back with a bid that would have been over 85,000. Councilmember Barrett asked what his bid was previously. Mr. Eckhardt said his fee was 825.00 per alarm that came into the city's equipment, but that included also buying the equipment and maintaining the equipment, so the maintenance part of this was relatively smell; his company has only come in to do maintenance work one time in a four year period. He said the 825.00 primarily went to buying the equipment -- Resources Security was on call, however. Chief Eckhardt said Resources Security gave the city a bid that amounted to 55,000+ and the city explained to them this was out of line for what it took to do this job. He said they then realized he was putting that type of bid out, so his staff sent, in writing, to everyone again that the city was accepting bids, knowing if Resources Security was going to bid that high that this matter needed to go before the Council. He said at this point in time, Mr. Mackey chose not to make a bid and instead he brought his issue to the Council, Eckhardt reported. Councilmember Barrett said Mr. Mackey bought and paid for all of that equipment which was some 818,000. Police Chief Eckhardt took exception with that statement, noting the people who have the alarms coming into this equipment paid for this equipment. Mr. Eckhardt said same of Mr. Mackey's figures last week were not exactly accurate according to information from the company that sold the equipment. Chief Eckhardt said all of this equipment, the maintenance, etc., was fully covered by the 825.00 per alarm that came into the equipment at the Police Department; in other words, Mr. Mackey's expenses were fully covered. Councilmember Barrett noted however that Mr. Mackey did put up the initial amount to purchase the equipment. Chief Eckhardt noted the equipment cost around 813,000 and Mr. Mackey may have added, in his discussion last ' week, the costs for manpower and interest; however, more than that amount was brought in by the fees. Councilmember Barrett felt the council should be aware of all of these facts before a vote is taken. Mr. Pipes said again that he did not inform Mr. Mackey after the discussions of Last week. Councilmember Green asked if Mr. Mackey and all other vendors received a bid Package. Chief Eckhardt said they did Upon a vote on the motion on the floor, ail were in favor EXCEPT COUNCILMEMBER BARRET7 who voted opposed The motion- however, passed by a vote of 8 to 1. CONSIDER UPDATE OF SCADA Consider a review and update of the Supervisory Control and Data Acquisition (SCADA) system program and plans for the coordination of the contract and in- house work for its implementation Mr. Gene Pipes, City Manager, advised the Council may recall detailed discussions about SCADA in the budget meetings last year and the update in this year's budget. He said the city is now ready to bid, but since this project has spanned two fiscal years in its preparation and involved soce incumbent funds for maintenance installations specifically, he felt the staff needed to carefully review with the Council the structure and format so that it will understand what is being bid for contract installation, and what is being purchased through maintenance funds and installed by the in -house crews so that all of the system will work once it is in place. He said Mr. Boyd Wilder, Director of Public Works, has prepared a memorandum, dated February 27, 1990, as a review and update. Mr. Wilder reminded the Council that it awarded a contract to the firm of Wisenbaker, Fix 8 Associates, Inc. on July 11, 1989 to serve as the engineering firm to implement the SCADA system. He said his original request for this project was 8125,000, based on discussions with many SCADA system suppliers and manufacturers. He advised he anticipates performing the upgrade (repair or replacement) of the city's existing control systems with the city electrician, to be funded from the maintenance budget. Mr. Wilder ' noted funds in the amount of 872,000 were carried forward from the 1988 -89 maintenance budget to the 1989-90 budget (832,000 to 61 -5306; 826,000 to 61 -5409; $1,000 to 61 -5405; and 813,000 to 63 -5301. He noted the majority of these funds are for control upgrade and control replacement equipment. These funds will allow aLL necessary repairs or replacement of existing controls to the city's water plants, wastewater plants, and Lift stations, he noted. The electrical engineer on this project has provided a list of control parts to be added or replaced to prepare the system for monitoring equipment, Mr. Wilder reported. These parts and CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK 110" 58 repairs ar estimated to cost approximately $50,000; this $50,000 for parts and equipment is for many different types of parts and equipment for the eleven proposed Locations. He said this equipment will be installed at the eleven Locations in order that the proper signal is available for the SCADA system to utilize. Mr. Pipes asked the Council for any questions they may have on this project at this time. Mayor Monday asked the Council to consider the technological progress this represents when it is implemented, noting it can detect leaks that we cannot now discover and to have a program that is constantly monitoring leaks in the system is a real plus for the City. She noted she is delighted that we have come to the point where we can do both wastewater and water. She asked for the timetable. Mr. Wilder said bids will go out by the end of the month and by the time the city gets its radio license [this equipment is operated over a radio system], it will take about six months of time. He said the system will be computerized at their offices at the Service Center. He said the system will be designed to automatically page the person on -call, or either the Wastewater or Water Department, whichever problem it is in the system. Mr. Pipes said no action is needed but the staff merely wanted to make sure the Council is with the staff as the city pushes away from the dock on this Particular matter. CONSIDER CITY INVESTMENT POLICIES ORDINANCE Consider Ordinance No. 90 -4 concerning city investment Policy to codify previous consensus discussion Councilmember Green advised last week the finance and audit committee recommended an investment policy that was adopted, but it was done in resolution form rather than ordinance form. He said the City Attorney, after reviewing that, feels it would probably be better for all concerned if it were done in III ordinance form. He said this is simply the resolution rewritten as an ordinance. Councilmember Green then ' made the motion to adopt Ordinance No 90-4 adopting the city's investment Policies and Councilmember'I Barrett seconded the motion. ALL were in favor and the motion Passed unanimously. li CONSIDER RESOLUTION PARTICIPATING IN THE TEX -POOL PROGRAM Consider Resolution No 90 -9 authorizing participation in "Tex-Pool," a program administered by the Treasurer of the State of Texas Councilmember Green advised this is a new vehicle available to cities for investing their funds in essentially a mutual fund that is collateralized by securities that are approved by the state in ordinance form. He said it is administered and run by the Treasurer of the State of Texas. He said the audit and finance committee would like for this to be an optional vehicle that the City Finance Director can employ. He then presented this resolution, the caption of which is as follows: RESOLUTION NO. 90 -9 A RESOLUTION AUTHORIZING THE CITY OF HUNTSVILLE TO PARTICIPATE IN "TEX -POOL" CONSIDER RESOLUTION AUTHORIZING SUBMISSION OF GRANT Mr. Gene Pipes, City Manager, advised this item was added this afternoon as a supplementary emergency item to the agenda. He said the city had prepared the grant application but did not realize the grant deadline is rapidly upon us. He said since next Tuesday evening is election night, the city would 1 have difficulty in getting this done in a due and proper fashion. He said this grant deals with an area the city is always interested in and this concerns the juvenile efforts in the Police Department. He said this particular grant will have a long cycle, perhaps as much as a year, before we would have an opportunity to j resubmit an application. Mr. Pipes then presented this resolution, the caption of which is as follows: CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "g" 59 RESOLUTION NO. 90.10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AUTHORIZING APPLICATION FOR A CRIMINAL JUSTICE DIVISION GRANT; AUTHORIZING EXECUTION OF GRANT AGREEMENT; MAKING VARIOUS PROVISIONS RELATED THERETO Counci Lmember Barrett made the motion to approve of this Resolution and CounciLmember Howard seconded the motion. ALL were in favor and the motion passed unanimously. CITY MANAGER'S REPORT - -GENE PIPES Council Meeting Schedule Mr. Pipes advised the next regular City Council meeting will be after spring break [March 19 -231, on March 27 1990. MAYOR'S ACTIVITY REPORT- -JANE MONDAY Trees Plants in Memory of the Challenger Astronauts Mayor Monday advised seven live oak trees were planted on March 1 in memory of the Challenger crew [at Fire Station No. 2 on Sam Houston Avenue]. She asked Mr. Pipes to consider installing a sign on that site to designate that those trees are in memory of the Challenger Crew. Various Activities Mayor Monday said she spoke to the Business Honorary fraternity on campus; met with the Planning Commission to answer questions they had about the Council's charge to them concerning the Zonino Ordinance; celebrated Texas Public School Week at the Gibbs Elementary School this morning; and did a proclamation this afternoon for Pre -K and encouraged others to visit that facility. Grant Writing Committee- -new, focus Mayor Monday advised she met with the Grant Writing Committee, which has now taken on a new focus. She said it was originally formed about one and one -half years ago to write grants for anyone that needed them in the county. It has HISD, City, SHSU, and community representation in grant writing experience. She said they have reorganized and are actually looking at drawing up criteria on how to write grants, how to present a grant, to do research at the library and are hoping to put that together for people and then instead of writing the grants for people, they are going to help them get started and than offer to review the grant documents and make suggestions. COUNCIL ACTION March 2 Activities Councilmember Gaines advised she represented the Mayor and the City at the Texas Independence Day and Sam Houston's birthday celebrations on March 2. CITY COUNCIL MINUTES OF MARCH 6, 1990 BOOK "0" 60 Councilmember Gaines said a small log cabin has been purchased for the Army of the Republic and a has been going out to various area cities representing not only the General Sam Houston Festival, but svilte. She said they have had a lot of attention. She said they were at "Washington on the Brazos" weekend and ran out of brochures and were writing names and addresses on napkins, business cards, etc. said they had about 5,000 people there who were history buffs and interested in what was going on March She said they have a schedule and they will be making the visits to surrounding towns in the coming 'a prior to the Festival. Councilmember Bell asked about the status of paving 20th Street before the SHSU President's guration. Mr. Pipes advised the city has discovered the power lines will apparently not be crossing it. the question is whether the city will be able to get asphalt from the plant and get geared up prior to inauguration. He said the staff is still Looking at this possibility. Councilmember Howard advised that the stop sign at the Avenue M intersection with University Avenue, deep holes around it. "C meeting i Councilmember Howard advised he did represent the City at the H -GAC meeting. He said the speaker, Honorable Mike Andrews, U. S. House of Representatives, 25th District, did not appear as he was out on a itical mission and did not make it back on time. The speaker who took his pLace, however, talked about problems school children are having in American and that they are not doing their best and that it all s back to the family and the parents taking charge of their children's futures, he reported. RECESS TO EXECUTIVE SESSION The Council then recessed into Executive Session to discuss pending litigation: Acker Vs. City; as I as real estate acquisitions on 7th Street, 10th Street and Boettcher MILL properties. The Council did discuss any other items and did not reconvene. ADJOURNMENT Respectfully submitted, �th DeShaw, Ci�ta� March 6, 1990 11