Monthly Posted Agenda - 9/1/2014 CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IJoe Emmett,Ward 1
Andy Brauninger,Position 1 4�7eft Tish Humphrey,Ward 2
Lydia Montgomery, Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 2, 2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.]
1. CALL TO ORDER
2. INVOCATION AND PLEDGES
U.S.Flag
Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible.
3. PRESENTATIONS AND PROCLAMATIONS
4. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda
authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed
from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on August 19,2014. [Lee Woodward, City Secretary]
b. Approve Resolution 2014-14 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY
2014-15, annual item. [Lee Woodward, City Secretary]
5. PUBLIC HEARING
City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget.
6. STATUTORY AGENDA
a. Presentation, discussion, and possible action to approve decision packages for the FY14-15 budget. [Matt Benoit, City
Manager](page numbers given are behind tab 5 in the budget notebook)
1. Proposed Uses of Unallocated Reserves from each fund(p. 5-1 to 5-3).
2. City-wide additions and deletions to positions(p.5-4).
3. Proposed funding sources and levels of various employee benefits(p.5-5 to 5-6).
4.General Fund Capital Improvement Projects(p.5-7 to 5-8).
5. Space Needs Assessments for City Hall, Service Center/Garage and Warehouse, Police Department and Fire Station
#2(p. 5-9 to 5-10).
6.Water Fund Capital Improvement Projects(p.5-11 to 5-14).
7.Wastewater Fund Capital Improvement Projects(p. 5-15 to 5-17).
8. Solid Waste Transfer Station Replacement Design and Partial Construction Funding(p. 5-18).
9. Street Condition Assessment Study(p. 5-19).
7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT
a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and
commissions.[Mayor Woodward]
b. City Manager's Report
1. Updates on City construction,grants,studies, City projects,City purchases,and economic development.
a. TRA update
b. Phase I proposal for sewer design
c. 7'"Street engineering contract
d. Smith Hill water line bid
8. REQUESTS FOR CITIZEN PARTICIPATION
No requests were received by noon on Tuesday,August 26, 2014.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no
action will be discussed or taken.)
11. ADJOURNMENT
`If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 2,2014 City Council Agenda was osted on the City Hall bulletin
board,a place convenient and readily accessible to the general public at all times,and to the City's website,www. ntsvilletx.gov,in compliance
with Chapter 551,Texas Go ernme t Code.
DATE OF POSTING: jg%
TIME OF POSTING: C) /pm
oodward,City Secretary
TAKEN DOWN: am m
i
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1
Andy Brauninger,Position 1 Tish Humphrey,Ward 2
Lydia Montgomery,ry,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 2, 2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.)
1. CALL TO ORDER
2. INVOCATION AND PLEDGES
U.S.Flag
Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible.
3. PRESENTATIONS AND PROCLAMATIONS
4. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda
authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed
from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on August 19,2014. [Lee Woodward, City Secretary]
b. Approve Resolution 2014-14 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY
2014-15, annual item. [Lee Woodward, City Secretary]
5. PUBLIC HEARING
City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget.
6. STATUTORY AGENDA
a. Presentation, discussion, and possible action to approve decision packages for the FY14-15 budget. [Matt Benoit, City
Manager](page numbers given are behind tab 5 in the budget notebook)
1. Proposed Uses of Unallocated Reserves from each fund(p. 5-1 to 5-3).
2. City-wide additions and deletions to positions(p.5-4).
3. Proposed funding sources and levels of various employee benefits(p. 5-5 to 5-6).
4. General Fund Capital Improvement Projects(p. 5-7 to 5-8).
5. Space Needs Assessments for City Hall, Service Center/Garage and Warehouse, Police Department and Fire Station
#2(p. 5-9 to 5-10).
6.Water Fund Capital Improvement Projects(p. 5-11 to 5-14).
7.Wastewater Fund Capital Improvement Projects(p. 5-15 to 5-17).
8. Solid Waste Transfer Station Replacement Design and Partial Construction Funding(p. 5-18).
9. Street Condition Assessment Study(p. 5-19).
7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT
a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and
commissions. [Mayor Woodward]
b. City Manager's Report
1. Updates on City construction,grants,studies, City projects, City purchases, and economic development.
a. TRA update
b. Phase I proposal for sewer design
c. 7`"Street engineering contract
d. Smith Hill water line bid
8. REQUESTS FOR CITIZEN PARTICIPATION
No requests were received by noon on Tuesday, August 26, 2014.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no
action will be discussed or taken.)
11. ADJOURNMENT
*If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
1,Lee Woodward,City Secretary,do hereby certify that a copy of the September 2,2014 City Council A e a was poste on the Cr Hall bulletin
board,a place convenient and readily accessible to the general public at all times,ItheCity's w sit www.hun villetx.gov,i compliance
with Chapter 551,Texas governtnent Code.
DATE OF POSTING: I
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TIME OF POSTING: a Ipm
LeS retary
TAKEN DOWN: am/ m o
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
I
I
Keith D.Olson,At-Large Position 4,Chair
Andy Brauninger,At-Large Position 1
Don H.Johnson,At-Large Position 3
Joe Emmett,Ward 1
HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA
THURSDAY, SEPTEMBER 4, 2014-8:30 A.M.
CITY COUNCIL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Finance Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approve minutes of last meeting
b. Budget Amendments
c. Discussion of Fiscal and Budget Policies
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 4, 2014, Finance Committee Meeting Agenda was posted on the City
Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's
website,www.huntsvilletx.gov,in compliance with Chapter 651,Texa Government Code.
DATE OF POSTING.
TIME OF POSTING: IQ L Woodward,City Sec
DATE TAKEN DOWN: 'q
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,At-Large Position 4,Chair
Andy Brauninger,At Large Position 1 OVA
Don H.Johnson,At-Large Position 3
Joe Emmett,Ward 1
HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA
THURSDAY, SEPTEMBER 4, 2014-8:30 A.M.
CITY COUNCIL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Finance Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approve minutes of last meeting
b. Budget Amendments
c. Discussion of Fiscal and Budget Policies
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 4, 2014, Finance Committee Meeting ends was posted on the City
Hall bulletin board, a place convenient and readily accessible t th general pu is t all times, and to the City's
website,www.huntsvilletxx.gov,in compliance with Chapter 551, x Gover e
DATE OF POSTING: <Zbo l I�
TIME OF POSTING: 1b ' , L oodward,City Secretary
DATE TAKEN DOWN:
51
4
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Don H.Johnson,Chair `
Mac Woodward
Lydia Montgomery
Joe Emmett
OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA
THURSDAY, SEPTEMBER 4, 2014-10:00 A.M.
CITY HALL CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approval of minutes from last meeting
b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and
options
3. ADJOURNMENT
I
CERTIFICATE
1 hereby certify that a copy of the September 4, 2014, OPEB/GASB-45 Ad Hoc Committee Meeting Agenda was
posted on the City Hall bulletin board, a place convenient and readily accessible to the enoral l public at all times,
and to the City's website,www.huntsvilleb(.gov,in compliance with C pter 551,T a ov ment Code.
DATE OF POSTING: -61ao1!�
TIME OF POSTING: odward,City Sec
DATE TAKEN DOWN:
J
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Don H.Johnson,Chair Ok
Mac Woodward
Lydia Montgomery
Joe Emmett
OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA
THURSDAY, SEPTEMBER 4, 2014-10:00 A.M.
CITY HALL CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approval of minutes from last meeting
b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and
options
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 4, 2014, OPEB/GASB-45 Ad Hoc Committee Meeting Agenda was
posted on the City Hall bulletin board,a place convenient and readily accessible to the ge ral public at all times,
and to the City's website,www.huntsvilletK.gov,in compliance with C apter 551,Te ove ment Code.
DATE OF POSTING. 0-4 r
TIME OF POSTING: arC-, Le o war ,City Secretary
DATE TAKEN DOWN:/ 1
" 1 �I/1
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IL 4 Joe Emmett,Ward 1
Andy Brauninger,Position 1 Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
NOTICE OF POSSIBLE QUORUM
TUESDAY, SEPTEMBER 9, 2014-5:30-7 P.M.
Huntsville Citv Hall. 1212 Avenue M,
Huntsville, Texas, 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
CITY OF HUNTSVILLE CITY COUNCIL
NOTICE OF POSSIBLE QUORUM
Members of the City Council may attend the Service Recognition Reception.
No deliberation or formal action will be taken by the City Council.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 9,2014,Notice of Possible Quorum
was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all
times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code.
DATE OF POSTING: cA/3 //q
TIME OF POSTING: / L5
TAKEN DOWN: jj(0
S L oodward,alSec-retary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1
Andy Brauninger,Position 1 4Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 � Ronald Allen,Ward 3
Don H.Johnson, Position 3 Joe Rodriquez,Ward 4
NOTICE OF POSSIBLE QUORUM
TUESDAY, SEPTEMBER 9, 2014-5:30-7 P.M.
Huntsville Citv Hall. 1212 Avenue M,
Huntsville, Texas, 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
CITY OF HUNTSVILLE CITY COUNCIL
NOTICE OF POSSIBLE QUORUM
Members of the City Council may attend the Service Recognition Reception.
No deliberation or formal action will be taken by the City Council.
CERTIFICATE
1,Lee Woodward,City Secretary,do hereby certify that a copy of the September 9,2014, Notice of Possible Quorum
was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all
times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551, exas Government Code.
DATE OF POSTING: �!
TIME OF POSTING: `J
1"
TAKEN DOWN: oodward,City Secretary
Q%� ry,,(��
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio
Reggie Lepley David Zeller,Ex-Officio
James Patton G °�
Jordan Herrin
NATURAL PRESERVATION AD HOC COMMITTEE
WEDNESDAY, SEPTEMBER 10,2014—5:00 P.M.
CITY HALL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements.
REGULAR SESSION[5:00PM]
1. CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Approve minutes of last meeting.
b. Discuss Committee objectives and projects.
c. Discussion of Committee direction.
d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
*If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is
required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is
held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,
on the items addressed during Executive Session.
CERTIFICATE—I hereby certify that a copy of the September 10,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the
City Hall bulletin board, a place convenient and readily accessible to the general public at all time and to the City's website,
www.huntsvilletx.gov,in c pliance with Chapter 551,Texas Government Code.
$ dol I I
DATE OF POSTING:
TIME OF POSTING: (' an
TAKEN DOWN: cin l Le4eoeo dward,4ity Secretary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio
Reggie Lepley David Zeller,Ex-Officio
James Patton * lip &
°�
Jordan Herrin
NATURAL PRESERVATION AD HOC COMMITTEE
WEDNESDAY, SEPTEMBER 10, 2014—5:00 P.M.
CITY HALL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements.
REGULAR SESSION[5:00PM]
1. CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Approve minutes of last meeting.
b. Discuss Committee objectives and projects.
c. Discussion of Committee direction.
d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is
required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is
held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,
on the items addressed during Executive Session.
CERTIFICATE—I hereby certify that a copy of the September 10,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the
City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,
www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code.
DATE OF POSTING: 1 I C� I L(
TIME OF POSTING: b uy
I
TAKEN DOWN: Lee od r ,City Secretary
CITY OF HUNTSVILLE, TEXAS
Mayor.Mac Woodward
Cheryl Spencer, Chair 4 Helen Belcher
Ariel Traub �� % Robert Ernst
Sam Moak Laura Bruns
Gaye Clements Karl Collins
Ferne Frosch Linda Pease,Ex-Officio
MAIN STREET ADVISORY BOARD
Thursday,September 11th,2014 at 12:00 p.m.
Main Street Office
1203 University Avenue
Huntsville,TX 77340
AGENDA
Item Action
I. Call the meeting to order.
II. Hear citizen comments.
III. Consider and/or approve minutes of the July meeting.
IV. Welcome new board members: Gaye Clements and Ariel Traub
V. Main Street Coordinator Report
VI. Upcoming Events
i. Fair on the Square, Saturday October 4th
ii. Scare on the Square,Saturday October 25th 2-4pm
iii. Christmas Fair,Saturday December 6th 10am-Spm
VII. Develop work plan for 2014-2015
VIII. Consider revising Sign and Fapade Reimbursement Grant Application
IX. Open Discussion
X. Adjourn the meeting-Next meeting October 9th 12:00 p.m.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lindsay Lauher, Main Street Coordinator,at(936) 291-5920 two
working days prior to the meeting so that appropriate arrangements can be made.
Date of Posting: /S / Time of Posting: J U
Date Taken Down:
Posted:
Kristin Edwards,Deputy City Secretary
CITY OF HUNTSVILLE, TEXAS
Mayor.Mac Woodward
Cheryl Spencer, Chair 4 Helen Belcher
Ariel Traub coot Robert Ernst
Sam Moak * Laura Bruns
Gaye Clements Karl Collins
Ferne Frosch Linda Pease,Ex-Officio
MAIN STREET ADVISORY BOARD
Thursday,September 11th,2014 at 12:00 p.m.
Main Street Office
1203 University Avenue
Huntsville,TX 77340
AGENDA
Item Action
I. Call the meeting to order.
II. Hear citizen comments.
III. Consider and/or approve minutes of the July meeting.
IV. Welcome new board members: Gaye Clements and Ariel Traub
V. Main Street Coordinator Report
VI. Upcoming Events
i. Fair on the Square,Saturday October 41h
ii. Scare on the Square, Saturday October 25th 2-4pm
iii. Christmas Fair,Saturday December 6th 10am-Spm
VII. Develop work plan for 2014-2015
VIII. Consider revising Sign and Fapade Reimbursement Grant Application
IX. Open Discussion
X. Adjourn the meeting-Next meeting October 9th 12:00 p.m.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lindsay Lauher, Main Street Coordinator,at(936) 291-5920 two
working days prior to the meeting so that appropriate arrangements can be made.
Date of Posting. 5//,:( Time of Posting:
Date Taken Down: et/15 J l 4 jl lS K.
Posted:
Kristin Edwards,Deputy City Secretary
CITY OF HUNTSVILL& TEXAS
Mayor:Mac Woodward
Cheryl Spencer % Linda Patteson
Todd Armstrong Linda Patteson
Hansen
Steve Goetz *,V James Patton
Tom Rogers George Russell,Ex-Officio
HISTORIC PRESERVATION COMMISSION
Thursday,September 11th,2014 at 1:30 p.m.
Main Street Office
1203 University Avenue
Huntsville,TX 77340
AGENDA
Item Action
I. Call the meeting to order
II. Public comments
III. Welcome
IV. Elect Chair and Vice Chair
V. Discuss and Review Historic Preservation Ordinance
VI. Open Discussion
VII. Adjourn the meeting-Next meeting October 2nd 1:30 p.m.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working
days prior to the meeting so that appropriate arrangements can be made.
Date of Posting:q /S// Time of Posting:
Date Taken Down: 8115/1N F�15�
Posted:
Kristin Edwards,Deputy City Secretary
CITY OF HUNTSVILLE, TEXAS
Mayor:Mac Woodward
Cheryl Spencer Linda Patteson
Todd Armstrong ' �it Beverly Hansen
Steve Goetz James Patton
Tom Rogers % George Russell, Ex-Officio
HISTORIC PRESERVATION COMMISSION
Thursday,September 111h,2014 at 1:30 p.m.
Main Street Office
1203 University Avenue
Huntsville,TX 77340
AGENDA
Item Action
I. Call the meeting to order
II. Public comments
III. Welcome
IV. Elect Chair and Vice Chair
V. Discuss and Review Historic Preservation Ordinance
VI. Open Discussion
VII. Adjourn the meeting-Next meeting October 2nd 1:30 p.m.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working
days prior to the meeting so that appropriate arrangements can be made.
Date of Posting: �(' f�il(�( Time of Posting: l o: �,�
Date Taken Down:ell 15/1N Q (5
i
Posted:
Kristin Edwards,Deputy City Secretary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Danielle Hill R
Susan Thompson Ift Lauren Waters
a C' Laiton King Michelle Spencer
Shannon Duncan Kristie Kelarek
Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann
McKayla Chamberlain Joshua Winston
April Caldwell McCormick
YOUTH ADVISORY BOARD AGENDA
THURSDAY, SEPTEMBER 11, 2014—4:30 PM
CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements.
REGULAR SESSION[4:30PM]
1- CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Elect a new Chairperson
b. Approve minutes
c. Discuss strategic options for the Board
d. Hear reports from members
e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive
session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation
with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding
a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a
public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development
negotiation;and/or other matters as authorized under the Texas Government Code.
If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in
Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 1 t,2014,Youth Advisory Board Agen was posted on the
City Hall bulletin board, plac convenient and readily accessible to the general lic at all ti and to a City's site,
www.huntsvilletx.gov,in c mplia a with Chapter 551,Texas Government Code.
DATE OF POSTING: I�'
TIME OF POSTING:
TAKEN DOWN: It s � g C S �„ L e oo ward,City Secretary
a m
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Danielle Hill Mr. Lauren Waters
Susan Thompson C4. Laiton King Michelle Spencer
Shannon Duncan Kristie Kelarek Dustin Mendoza Brenda Grahmann
Joseph Godinez Rainee Thompson McKayla Chamberlain Joshua Winston
April Caldwell McCormick
YOUTH ADVISORY BOARD AGENDA
THURSDAY, SEPTEMBER 11,2014—4:30 PM
CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE, TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements.
REGULAR SESSION[4:30PM]
1. CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Elect a new Chairperson
b. Approve minutes
c. Discuss strategic options for the Board
d. Hear reports from members
e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive
session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation
with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding
a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a
public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development
negotiation;and/or other matters as authorized under the Texas Government Code.
If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in
Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 11,2014,Youth Advisory Board Ag nda was posted on the
City Hall bulletin board, a place convenient and readily accessible to the general p lic at all t4andthe City' ebsite,
www.huntsvilletx.gov,in c plian a with Chapter 551,Texas Government Code.DATE OF POSTING:TIME OF POSTING:TAKENDOWN: l I ISI�U ( /pm Le oodw. ,Cit
CITY OF HUNTSVILLE, TEXAS
Mayor Mac Woodward
Xv
Ann Hodges, Chairperson off . Margaret Smith
Jacqueline Smith C,rtUna Grace Nash
Michael Henderson Betsy Maloney
Jaspyr Sanford Paul 011e
John Escobedo
HUNTSVILLE ARTS COMMISSION MEETING AGENDA
THURSDAY,SEPTEMBER 11,2014,5:00 P.M.
The Wynne Home Arts Center
1428 Eleventh Street,Huntsville,Texas 77340
AGENDA
I. Call the meeting to order.
11. Introduce Fall Intern.
111. Hear citizen input.
IV. Consider minutes of meeting of July 24, 2014.
V. Consider the plans of Texas Thyme Unit for a children's herb garden.
VI. Make final plans for the NobleMotion Dance Performance and Reception
VII. Review evaluation reports from service contractors
VIII. Hear reports:
a. Chairperson's Report
b. Friends of the Wynne Report: Projects
C. Staff Report: New Intern, Budget, Exhibits, Classes, Events, Service Contracts
Workshop on September 25,Haas Contributions Status
IX. Distribute Information:
a. Letters
b. Brochures
c. Announcements
VII Adjourn the Meeting.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that
appropriate arrangements can be made.
'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive
session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed
or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session
in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE - I do hereby certify that a copy of the September 11, 2014, Huntsville Arts Commission Agenda
was posted on the City Hall bulletin board,a place convenient and headily acce . le to general p at all
times,and to the City's website,www.huntsvilletx.gov,in com 'an with Chap er S Te s Govern ent de.
Date of Posting: 1$ (� osted:
Time of Posting: 1000-r ee Woodward,City Secret
Taken down: J'S/�� ;js :2—
CITY OF HUNTSVILLE, TEXAS
Mayor Mac Woodward
Mr
Ann Hodges,Chairperson t Margaret Smith
Jacqueline Smith Una Grace Nash
Michael Henderson Betsy Maloney
Jaspyr Sanford Paul 011e
John Escobedo
HUNTSVILLE ARTS COMMISSION MEETING AGENDA
THURSDAY,SEPTEMBER 11,2014,5:00 P.M.
The Wynne Home Arts Center
1428 Eleventh Street,Huntsville,Texas 77340
AGENDA
I. Call the meeting to order.
II. Introduce Fall Intern.
III. Hear citizen input.
IV. Consider minutes of meeting of July 24, 2014.
V. Consider the plans of Texas Thyme Unit for a children's herb garden.
VI. Make final plans for the NobleMotion Dance Performance and Reception
VII. Review evaluation reports from service contractors
VIII. Hear reports:
a. Chairperson's Report
b. Friends of the Wynne Report: Projects
C. Staff Report:New Intern,Budget, Exhibits, Classes, Events, Service Contracts
Workshop on September 25, Haas Contributions Status
IX. Distribute Information:
a. Letters
b. Brochures
c. Announcements
VII Adjourn the Meeting.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that
appropriate arrangements can be made.
*If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive
session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed
or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session
in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE - I do hereby certify that a copy of the September 11, 2014, Huntsville Arts Commission Agenda
was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all
times,and to the City's website,www.huntsvilletx.gov,in complianC with Chapter 551,Texa Govern nt Code.
Date of Posting: Ci h/I Ll 'Posted: 0,,
Time of Posting: ( e Woodward,City Secretary
Taken down:
1/15/44
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett Ward 1
d
Andy Brauninger,Position 1 Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM
HISD PUBLIC MEETING FOR SUPERINTENDENT SEARCH
THURSDAY, SEPTEMBER 11, 2014-6:30 P.M. MEETING
HAWKINS ADMINISTRATION BUILDING
441 FM 2821, HUNTSVILLE,TX 77320
Pentons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
Members of the City Council may attend a meeting of the Huntsville
Independent School District in their superintendent search with the Texas
Association of School Boards(TASB). This meeting is open to the public.
The City Council will not take action at this event.
CERTIFICATE
I,Lee Woodward,City Secretary, do hereby certify that a copy of the September 11, 2014 City Council Notice of Possible Quorum was
posted on the City Hall bulletin board,a place convenient and readily accessible to the go ral public at all times, to the City's website,
www.huntsvilletx.gov,in c#mpli4nce with Chapter 551,Texas Government Code.
DATE OF POSTING: Clia(m f)
TIME OF POSTING: am/ m
TAKEN DOWN:
/�S/� laa�Npm crewry
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 1
Andy Brauninger,Position 1 Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM
HISD PUBLIC MEETING FOR SUPERINTENDENT SEARCH
THURSDAY, SEPTEMBER 11, 2014-6:30 P.M. MEETING
HAWKINS ADMINISTRATION BUILDING
441 FM 2821, HUNTSVILLE,TX 77320
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
Members of the City Council may attend a meeting of the Huntsville
Independent School District in their superintendent search with the Texas
Association of School Boards(TASB). This meeting is open to the public.
The City Council will not take action at this event.
CERTIFICATE
1,Lee Woodward, City Secretary, do hereby certify that a copy of the September 11, 2014 City Council Notice of Possible Quorum was
posted on the City Hall bulletin board,a place convenient and readily accessible to the gennal public at all tim ,and to the City's website,
www.huntsvilloix.gov,in c pica a with Chapter 551,Texas Government Code.
DATE OF POSTING: � I
TIME OF POSTING: 14 -,barn/ or n
TAKEN DOWN: g/(SZ/q �m
PARKS AND RECREATION ADVISORY BOARD
MAYOR, MAC WOODWARD
Marcus Evans
Maxia Farris Rhonda Reddock
Nate Grigsby Woody Woods
Keith Jenkins John K. Smither
Ray Black Christopher Cirrito
Kevin Edney Conrad Liles
PARKS AND RECREATION ADVISORY BOARD AGENDA
Monday, September 15, 2014, 12:OOPM
Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are
requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that
appropriate arrangements can be made.
1. Call to Order(12:00 PM)
2. Public Comments
3. Discussion and/or Action Items
A. Presentation, discussion and/or possible action on the minutes from July 14, 2014.
B. Presentation, discussion and/or possible action on the Parks and Recreation Master
Plan.
C. Presentation, discussion and/or possible action on the updates from the Parks and
Leisure Department.
a. Parks Division
b. Aquatics Division
c. Recreation Division
4. Adjournment
CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation
Advisory Board agenda for September 15, 2014 was posted on the City Hall bulletin board, a
place convenient and readily accessible to the general public at all times, in compliance with
Chapter 551, Texas Government Code.
Date of Postin /
By:
Time of Posting: �� S a h^ Kristin Edwards, Deputy CitySecretary
PARKS AND RECREATION ADVISORY BOARD
MAYOR, MAC WOODWARD
Marcus Evans
Maxia Farris Rhonda Reddock
Nate Grigsby ` Woody Woods
Keith Jenkins John K. Smither
Ray Black � Christopher Cirrito
Kevin Edney � Conrad Liles
PARKS AND RECREATION ADVISORY BOARD AGENDA
Monday, September 15, 2014, 12:OOPM
Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are
requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that
appropriate arrangements can be made.
1. Call to Order(12:00 PM)
2. Public Comments
3. Discussion and/or Action Items
A. Presentation, discussion and/or possible action on the minutes from July 14, 2014.
B. Presentation, discussion and/or possible action on the Parks and Recreation Master
Plan.
C. Presentation, discussion and/or possible action on the updates from the Parks and
Leisure Department.
a. Parks Division
b. Aquatics Division
c. Recreation Division
4. Adjournment
CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation
Advisory Board agenda for September 15, 2014 was posted on the City Hall bulletin board, a
place convenient and readily accessible to the general public at all times, in compliance with
Chapter 551, Texas Government Code.
Date of Posting:
Y
�-
�^
Time of Posting: �� S v� Kristin Edwards, Deputy City Secretary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Andy Brauninger,Position 1 Joe Emmett,Ward 1
Lydia Montgomery,Position 2 (O Tish Humphrey,Ward 2
Don H.Johnson,Position 3Ronald Allen,Ward 3
Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4
NOTICE OF POSSIBLE QUORUM
MONDAY, SEPTEMBER 15, 2014-5:30 P.M.
Huntsville Public Library Communitv Room 121913th Street,
Huntsville, TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
CITY OF HUNTSVILLE CITY COUNCIL
NOTICE OF POSSIBLE QUORUM
Members of the City Council may attend a session for public input on potential
way-finding sign placement and design. This event is open to the public.
No deliberation or formal action will be taken by the City Council.
CERTIFICATE
1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 2014, Notice of Possible
Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public
at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government
Code. c
DATE OF POSTING:
TIME OF POSTING:
L e oodward,City Secretary
TAKEN DOWN: � (G
O
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Andy Brauninger,Position 1 Mil, Joe Emmett,Ward 1
Lydia Montgomery,Position 2 4,7014- Tish Humphrey,Ward 2
Don H.Johnson,Position 3 Ronald Allen,Ward 3
Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4
NOTICE OF POSSIBLE QUORUM
MONDAY, SEPTEMBER 15, 2014-5:30 P.M.
Huntsville Public Library Communitv Room 1219 13th Street,
Huntsville, TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
CITY OF HUNTSVILLE CITY COUNCIL
NOTICE OF POSSIBLE QUORUM
Members of the City Council may attend a session for public input on potential
way-finding sign placement and design. This event is open to the public.
No deliberation or formal action will be taken by the City Council.
CERTIFICATE
I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 2014, Notice of Possible
Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public
at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government
Code. c o
DATE OF POSTING: U[Pf�`l q
TIME OF POSTING:
Lee dward,City Secretary
TAKEN DOWN: 1 18 )q
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Dalene Zender,Chair Dana Nicolay
Ann Hodges Ken Holland
Scotty Cherryholmes
HOTEL OCCUPANCY TAX BOARD MEETING AGENDA
TUESDAY, SEPTEMBER 16, 2014-11:30 A.M.
CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
Y rY q
Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be
made.
I. CALL TO ORDER
II. CITIZEN INPUT
III. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following
items:
a. Approve minutes of the last meeting
b. Tourism consultant presentation
c. 2014-15 Budget/event funding
d. Review of applications and updates on funded projects
e. Current and Potential Uses of HOT Funds
f. Review of current and proposed budgets
g. Items of Community Interest(Hear announcements concerning items of community interest from the Board
for which no action will be discussed or taken.)
IV. ADJOURNMENT
CERTIFICATE
I, Lee Woodward, City Secretary,do hereby certify that a copy of the September 16, 2014, tel Occupancy Tax Board
Meeting Agenda was posted on the City Hall bulletin board, a place convenient and rea ly cessible to the general
public at all times,in compliance with Chapter 651,Texas Government Co .
DATE OF POSTING: v Iq
L oodw UiL
TIME OF POSTING: a /pm
TAKEN DOWN: /pm
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Dalene Zender,Chair RIt Dana Nicolay
d
Ann Hodges �ua Ken Holland
Scotty Cherryholmes
HOTEL OCCUPANCY TAX BOARD MEETING AGENDA
TUESDAY, SEPTEMBER 16, 2014-11:30 A.M.
CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be
made.
I. CALL TO ORDER
11. CITIZEN INPUT
III. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following
items:
a. Approve minutes of the last meeting
b. Tourism consultant presentation
c. 2014-15 Budget/event funding
d. Review of applications and updates on funded projects
e. Current and Potential Uses of HOT Funds
f. Review of current and proposed budgets
g. Items of Community Interest(Hear announcements concerning items of community interest from the Board
for which no action will be discussed or taken.)
IV. ADJOURNMENT
CERTIFICATE
I, Lee Woodward,City Secretary, do hereby certify that a copy of the September 16, 2014, 1 Occupancy Tax Board
Meeting Agenda was posted on the City Hall bulletin board, a place convenient and read' a cessible to the general
public at all times,in compliance
with Chapter 551,Texas Government Co e
DATE OF POSTING: Gl/ Pq
Lee oo ward,City Secretary
01 0
TIME OF POSTING: IQ /pm
TAKEN DOWN: l am/e
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1
Andy Brauninger,Position 1 Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 16, 2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.]
1. CALL TO ORDER
2. INVOCATION AND PLEDGES
U.S.Flag
Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible.
3. PRESENTATIONS AND PROCLAMATIONS
a. Presentation on tourism marketing strategy. [Kimm Thomas, Director of Tourism and Cultural Services]
4. PUBLIC HEARING
City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget.
6. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda
authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed
from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on September 2,2014. [Lee Woodward, City Secretary]
6. STATUTORY AGENDA
a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014-
2015 Annual Budget(record vote). [Steve Ritter, Director of Finance]
b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014-
2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance]
c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7'" Street
Rehabilitation Project -#13-12-04. [Y. S. "Ram"Ramachandra, City Engineer]
d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement
Project,#12-11-04, Phase I design. [Y. S."Ram"Ramachandra, City Engineer]
e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of
University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a
construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer]
7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT
a. Presentation,public comment, discussion, and possible action to approve the nomination of Johnny Holland to the City of
Huntsville,Texas Veterans Affairs Advisory Board. [Mayor Woodward]
b. City Manager's Report
1. Updates on City construction,grants, studies,City projects,City purchases,and economic development.
8. REQUESTS FOR CITIZEN PARTICIPATION
No requests were received by noon on Tuesday, September 9, 2014.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no
action will be discussed or taken.)
11. EXECUTIVE SESSION `
a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 -
personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward]
b. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal
advice and Section 551.072 — deliberation regarding purchase, exchange, lease or value of real property on property
acquisition for easements relating to Old Colony Road sanitary sewer project, phases V and VI. [Leonard Schneider, City
Attorney; Matt Benoit, City Manager]
12. RECONVENE
a. Take action, if necessary, on items addressed during Executive Session.
13. ADJOURNMENT
*If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in
compliance with Chapter 551,Texas Government Code.
DATE OF POSTING: I I I I II I
TIME OF POSTING: 1 v YV A, m
Kristin Edwards,Deputy City Secretary
TAKEN DOWN: am/gym 1
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,Position 4,Mayor Pro Tem ILA
Joe Emmett,Ward 1
Andy Brauninger,Position 1 °�' Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AMENDED AGENDA
TUESDAY, SEPTEMBER 16, 2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.]
6.STATUTORY AGENDA
aa. Presentation, discussion, public comment, and possible action on City Council Travel and Training
budget and expenditures. [Councilmember Olson]
a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014-
2015 Annual Budget(record vote). [Steve Ritter, Director of Finance]
b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014-
2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance]
c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7w Street
Rehabilitation Project -#13-12-04. [Y. S."Ram"Ramachandra, City Engineer]
d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement
Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer]
e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of
University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a
construction contract for the same-Project Nos. 13-12-03.1 &13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer]
'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Amended Agenda was posted on the
City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the ity's ite,www.huntsvilletx.gov,
in compliance with Chapter 551,Texas Government Code.
DATE OF POSTING: C( (✓I �/j
TIME OF POSTING: a 0 LIE!
TAKEN DOWN: a pm Kristin Edwards,Deputy City Secretary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Keith D.Olson,Position 4,Mayor Pro Tem IL4
Emmett,Ward 1
Andy Braumnger,Position 1 d- Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 16, 2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.]
1. CALL TO ORDER
2. INVOCATION AND PLEDGES
U.S.Flag
Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible.
3. PRESENTATIONS AND PROCLAMATIONS
a. Presentation on tourism marketing strategy. [Kimm Thomas, Director of Tourism and Cultural Services]
4. PUBLIC HEARING
City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2014-2015 Annual Budget.
5. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda
authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed
from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on September 2,2014. [Lee Woodward, City Secretary]
6. STATUTORY AGENDA
a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014-
2015 Annual Budget(record vote). [Steve Ritter, Director of Finance]
b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014-
2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance]
c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7"' Street
Rehabilitation Project -#13-12-04. [Y.S. "Ram"Ramachandra, City Engineer]
d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement
Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer]
e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of
University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a
construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra, City Engineer]
7. MAYORICITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT
a. Presentation, public comment, discussion, and possible action to approve the nomination of Johnny Holland to the City of
Huntsville,Texas Veterans Affairs Advisory Board. [Mayor Woodward]
b. City Manager's Report
1. Updates on City construction,grants, studies, City projects, City purchases, and economic development.
8. REQUESTS FOR CITIZEN PARTICIPATION
No requests were received by noon on Tuesday, September 9, 2014.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no
action will be discussed or taken.)
11. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.074 -
personnel matters regarding the evaluation and job duties of City Manager Matt Benoit. [Mayor Woodward]
b. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal
advice and Section 551.072 — deliberation regarding purchase, exchange, lease or value of real property on property
acquisition for easements relating to Old Colony Road sanitary sewer project, phases V and VI. [Leonard Schneider, City
Attorney; Matt Benoit, City Manager]
12. RECONVENE
a. Take action, if necessary, on items addressed during Executive Session.
13. ADJOURNMENT
`If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillebc.gov, in
compliance with Chapter 551,Texas(Govemment Code.
DATE OF POSTING: I -1
TIME OF POSTING: a Ipm
Kristin Edwards,Deputy City Secretary
TAKEN DOWN: anpm
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson, Position 4,Mayor Pro Tem ILIt
4
Emmett,Ward 1
Andy Brauninger,Position 1 ' a. Tish Humphrey,Ward 2
Lydia Montgomery,Position 2 Ronald Allen,Ward 3
Don H.Johnson,Position 3 Joe Rodriquez,Ward 4
HUNTSVILLE CITY COUNCIL AMENDED AGENDA
TUESDAY, SEPTEMBER 16,2014
6:00 P.M. MEETING
COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City
Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements.
MAIN SESSION[6:00 P.M.]
6.STATUTORY AGENDA
aa. Presentation, discussion, public comment, and possible action on City Council Travel and Training
budget and expenditures. [Councilmember Olson]
a. Presentation, discussion, public comment, and possible action on Ordinance 2014-42, adopting the Fiscal Year 2014-
2015 Annual Budget(record vote). [Steve Ritter, Director of Finance]
b. Presentation, discussion, public comment, and possible action on Ordinance 2014-43, adopting the Fiscal Year 2014-
2015 tax rates(passage of budget required to vote on this item)(record vote). [Steve Ritter, Director of Finance]
c. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Binkley & Barfield Consulting Engineers for professional design engineering services for the 7w Street
Rehabilitation Project -#13-12-04. [Y. S."Ram"Ramachandra, City Engineer]
d. Presentation, discussion, public comment, and possible action to consider authorizing the City Manager to enter into an
agreement with Klotz Associates for professional engineering services for the Town Creek Sanitary Sewer Replacement
Project,#12-11-04, Phase I design. [Y. S. "Ram"Ramachandra, City Engineer]
e. Presentation, discussion, public comment, and possible action to consider the award of bid for the construction of
University Avenue Sidewalk and Sam Houston Avenue Sidewalk Projects and authorize the City Manager to enter into a
construction contract for the same-Project Nos. 13-12-03.1 & 13-12-03.2. [Y. S."Ram" Ramachandra,City Engineer]
'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session
of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with
counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective
gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out
above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the September 16,2014 City Council Amended Agenda was posted on the
City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,
in compliance with Chapter 551,Texag Government Code.
DATE OF POSTING:
r `
TIME OF POSTING: ( � a pm
TAKEN DOWN: am/ Kristin Edwards,Deputy City Secretary
1{m 1
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,At-Large Position 4,Chair R
Andy Brauninger,At-Large Position 1 �ott
Don H.Johnson,At-Large Position 3 N
Joe Emmett,Ward 1
HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA
THURSDAY, September 18, 2014-8:30 A.M.
CITY COUNCIL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Finance Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approve minutes of last meeting
b. Presentation,discussion,and possible action on Unallocated Reserves within major funds.
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 18, 2014, Finance Committee Meeting Agenda was posted on the City
Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's
website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governm nt Co
DATE OF POSTING: a I �S �
TIME OF POSTING: a '`�' Kristin Edwards,ffeputy City Secretary
DATE TAKEN DOWN:
Ll
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Keith D.Olson,At-Large Position 4,Chair
Andy Brauninger,At-Large Position 1 �«y�
Don H.Johnson,At-Large Position 3
Joe Emmett,Ward 1
HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA
THURSDAY, September 18, 2014-8:30 A.M.
CITY COUNCIL CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Finance Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approve minutes of last meeting
b. Presentation,discussion,and possible action on Unallocated Reserves within major funds.
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 18, 2014, Finance Committee Meeting Agenda was posted on the City
Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's
website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code.
DATE OF POSTING: I S 1 N
TIME OF POSTING: Kristin Edwards,Deputy City Secretary
DATE TAKEN DOWN: G J
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Wayne Keen Chair R John McManners
Bill ButlerG Leta Reiner
Bill Gibson � • Charlotte Oleinik
Jeffrey Clark % Richard Yawn
LTC Rob McCormick Tom Fordyce
CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA
REGULAR SESSION (5:30PM)
THURSDAY, SEPTEMBER 18, 2014
CITY HALL LARGE CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE, TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made.
REGULAR SESSION[5:30PM]
1. CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Approve minutes of last meeting.
b. Hear reports from committee members.
c. Future items, projects, and proposals.
d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
*If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is
required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is
held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,
on the items addressed during Executive Session.
CERTIFICATE-I do hereby certify that a copy of the September 18,2014,City of Huntsville,Texas Veterans Affa' Advisory Board Age
was posted on the City Hall bulletin board,a place convenient and readily accessible to the general ublic at 11 times, and to the ty's
website,www.huntsvilletx.g vinjco II with with Chapter 551,Texas Government de.
<10
DATE OF POSTING: �✓
TIME OF POSTING:
TAKEN DOWN:
4 I Lee o dward,City Secretary
CITY OF HUNTSVILLE, TEXAS
Mac Woodward, Mayor
Wayne Keen,Chair .� John McManners
Bill Butler �4+ot Leta Reiner
Bill Gibson Charlotte Oleinik
Jeffrey Clark Richard Yawn
LTC Rob McCormick Tom Fordyce
CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA
REGULAR SESSION (5:30PM)
THURSDAY, SEPTEMBER 18, 2014
CITY HALL LARGE CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE,TX 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made.
REGULAR SESSION[5:30PM]
1. CALL TO ORDER
2. PUBLIC COMMENT
3. DISCUSSION/ACTION
The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items:
a. Approve minutes of last meeting.
b. Hear reports from committee members.
c. Future items, projects,and proposals.
d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for
which no action will be discussed or taken.)
4. ADJOURNMENT
*If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is
required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is
held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,
on the items addressed during Executive Session.
CERTIFICATE-I do hereby certify that a copy of the September 18,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda
was posted on the City Hall bulletin board,a place convenient and readily accessible to the general publl at all times, and to the City's
website,www.huntsvilletx, ov,in compliance with Chapter 551,Texas Govern t Code.
DATE OF POSTING:
TIME OF POSTING: l.
Cl f A/_ ( L oodward,City Secretary
TAKEN DOWN: V� l
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Don H.Johnson,Chair
Mac Woodward AA
Lydia Montgomery
Joe Emmett
OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA
TUESDAY, SEPTEMBER 23, 2014-8:30 A.M.
CITY HALL CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements.
1. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approval of minutes from last meeting
b. Overview of GASB45 liability related to OPEB and presentation and discussion of other plans and
options
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 23, 2014, OPEB/GASB-45 AdHo mmittee Meeting Agenda was
posted on the City Hall bulletin board,a place convenient and re it �Ipter7l
ccessib to a general public at all times,
and to the City's website,www.huntsvilletx.gov,in compliance wit C Texa Government Code
DATE OF POSTING:��t�/,
TIME OF POSTING: 3',46� L oodward,City Secretaryi
DATE TAKEN DOWN �^
lCXV �y
CITY OF HUNTSVILLE, TEXAS
Mac Woodward,Mayor
Don H.Johnson,Chair M
Mac Woodward �CAI OR
Lydia Montgomery
Joe Emmett
OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA
TUESDAY, SEPTEMBER 23, 2014-8:30 A.M.
CITY HALL CONFERENCE ROOM
1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee
Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements.
I. CALL TO ORDER
2. DISCUSSION/CONSIDERATION
The Committee will hear presentations,discuss and may consider recommendations to the City
Council on the following items:
a. Approval of minutes from last meeting
b. Overview of GASB-45 liability related to OPEB and presentation and discussion of other plans and
options
3. ADJOURNMENT
CERTIFICATE
I hereby certify that a copy of the September 23, 2014, OPEB/GASB-45 Ad Hoc Commute Meeting Agenda was
posted on the City Hall bulletin board,a place convenient and readily/Accessible to a gen I public at all times,
and to the City's website,www.huntsvilletx.gov,in compliance wi C ter 551,Te as ove ent Code.
DATE OF POSTING: 911%
TIME OF POSTING: 3, oodw rd,tiq6ecretary
DATE TAKEN DOWN: G /f
Huntsville Cemetery Advisory Board
Mayor Mac Woodward
D'Anne Crews,ChairmanatKay King Mitchell
Gene Barrett James Patton
Joe Boaz a"�
Dennis Reed
��
Bernice Coleman N Joyce Robinson
Candyce Dixon Douglas Wright
Donna Coffen
Huntsville Cemetery Advisory Board —Agenda
Thursday, September 25, 2014, 1:0012M
Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be
made.
Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of
the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act
applicable. The City Council will not take formal action at this meeting.
1. Call to Order
2. Public Comments
3. Discussion and/or Action Items
A. Presentation, discussion and/or possible action on the minutes of August 21, 2014.
B. Presentation, discussion and/or possible action regarding an update on the exchange of land
between the Archdiocese of Galveston-Houston and the City of Huntsville.
C. Presentation,discussion, and/or possible action on the historical marker for the unmarked graves.
D. Presentation,discussion,and/or possible action on the purchase of medallions for the south and
east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions.
E. Presentation, discussion and/or possible action on updates from the Parks and Leisure
Department:
• Cemetery Operations
• Cemetery Operations Budget
• HOT Funds Budget
4. Adjournment
CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Ad vis Brd agenda for
September 25, 2014, was posted on the City Hall bulletin board, a place convenient a readily a ibleoato the gener
public at all times, in om liance with Chapter 551,Texas Government Code.
Date of Posting: �� '
�J By:
Time of Posting: l
Taken Down: �t
Huntsville Cemetery Advisory Board
Mayor Mac Woodward
D'Anne Crews,Chairman Kay King Mitchell
Gene Barrett RV
d James Patton
Joe Boaz °" Dennis Reed
Bernice Coleman Joyce Robinson
Candyce Dixon Douglas Wright
Donna Coffen
Huntsville Cemetery Advisory Board —Agenda
Thursday, September 25, 2014, 1:00PM
Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be
made.
Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of
the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act
applicable. The City Council will not take formal action at this meeting.
1. Call to Order
2. Public Comments
3. Discussion and/or Action Items
A. Presentation, discussion and/or possible action on the minutes of August 21,2014.
B. Presentation,discussion and/or possible action regarding an update on the exchange of land
between the Archdiocese of Galveston-Houston and the City of Huntsville.
C. Presentation, discussion, and/or possible action on the historical marker for the unmarked graves.
D. Presentation,discussion, and/or possible action on the purchase of medallions for the south and
east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions.
E. Presentation,discussion and/or possible action on updates from the Parks and Leisure
Department:
• Cemetery Operations
• Cemetery Operations Budget
• HOT Funds Budget
4. Adjournment
CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Adviso Board agenda for
September 25, 2014, was posted on the City Hall bulletin board, a place convenie t a readily a ssi to the gener
public at all times,iin mpli nce with Chapter 551,Texas Government Code.
Date of Posting: 1
Time of Posting:
Y:
Taken Down: ` �_
CITY OF HUNTSVILLE, TEXAS
Matt Hannes,Chairman
Nate Grigsby,Vice-Chairman John Cromer, Alternate A
Mari Montgomery,Position 2
Ga d David Zuniga,Alternate B
\
Joe E.Kirk,Position 3 41
Christina Felder,Position 4
ZONING BOARD OF ADJUSTMENT AGENDA
FRIDAY, SEPTEMBER 26, 2014 at 12:OOPM (NOON)
CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made.
REGULAR SESSION
1. CALL TO ORDER
2. ROLL CALL and selection of Alternate(s)if needed.
3. PUBLIC HEARING for the variance request by Chris Hernandez,owner Jimmy John's Gourmet Sandwiches
- Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development
Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX.
4. CONSIDER the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches -
Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development
Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX.
6. CONSIDER the FY2014-2015 Meeting Schedule&Submission Deadlines.
6. CONSIDER the minutes of June 27,2014
7. ADJOURNMENT
H,during the course of the meeting and discussion of any Items covered by this notice,the Zoning Board of Adjustment determines that a
Closed or Executive session of the Commission is required,then such closed meeting will be held as authorized by Texas Government
Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,
lease or value of real property,551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,
employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security
personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the
Texas Government Code.
H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment
will reconvene In Open Session in order to take action,If necessary,on the Items addressed during Executive Session.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 28,201 Zoning BVard of A 'ustm nt Agenda was posted on the City Hall
bulletin board,a place convenient and readily accessible to the general public t all es,in co pliance 'th C apter 551,Texas Government
DATE OF POSTING: I MA
1�
TIME OF POSTING: d Lee Woodward,City Secretary
DATE REMOVED:
CITY OF HUNTSVILLE, TEXAS
Matt Hannes,Chairman
Nate Grigsby,Vice-Chairman John Cromer, Alternate A
Mari Montgomery,Position 2 `Aot ` David Zuniga,Alternate B
Joe E.Kirk,Position 3 �N,
Christina Felder,Position 4
ZONING BOARD OF ADJUSTMENT AGENDA
FRIDAY, SEPTEMBER 26, 2014 at 12:OOPM (NOON)
CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made
REGULAR SESSION
1. CALL TO ORDER
2. ROLL CALL and selection of Alternate(s)if needed.
3. PUBLIC HEARING for the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches
- Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development
Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX.
4. CONSIDER the variance request by Chris Hernandez, owner Jimmy John's Gourmet Sandwiches -
Huntsville, Tx, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development
Code for subject property located at 2023 Sam Houston Avenue, Huntsville,TX.
5. CONSIDER the FY2014-2015 Meeting Schedule&Submission Deadlines.
6. CONSIDER the minutes of June 27,2014
7. ADJOURNMENT
H,during the course of the meeting and discussion of any Items covered by this notice,the Zoning Board of Adjustment determines that a
Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government
Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,
lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,
employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security
personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the
Texas Government Code.
H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment
will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session.
CERTIFICATE
I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 8,2 1 Zoning Bo rd of A 'ustment Agenda was posted on the City Hall
bulletin board,a place convenient an readily accessible to the general publi at al t es,in m liance th Chapter 551,Te xa overnment Code.
DATE OF POSTING:
TIME OF POSTING Lee Woodward,City
DATE REMOVED: ' '