MIN CC 11/07/1995_ _.. .. CITY COUNCD MEETING OF NOVEMBER. 7,1995. ____ —_ _.. _BOOK "R'
407_ __
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 7TH DAY OF NOVEMBER 1995, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBERS:
William B. Green, Mayor Dave Luning
Dan S. Davis loAnn Matthews
Ronald L. Lange
Marjorie Rex
Jim Carter
Ann James
David Martinez
CITIZEN INPUT/INQUIRY
Officers:
Gene Pipes, City Manager
Scott Bounds, City Attorney
Noah Spear. Mr. Spear stated that he is the Chairman of the Lion's Club Christmas Parade. He thanked City Council for their
support and participation in the past and is hopeful Council will continue to participate in this year's parade scheduled for Thursday,
December 7th at 7:30 p.m.
INVOCATION
Invocation by J. D. Schindler, Director of General Services.
CONSIDER THE MINUTES OF SEPTEMBER 12 AND OCTOBER 3, 1995
Councilmember Rex made a motion to aoorove the minutes of October 24. 1995. and Councilmember James seconded the motion.
One correction was made All were in favor and the motion passed unanimously.
ATTENDING CITIZEN
Mr. Joe Stivers. Mr. Stivers asked that Council consider and agree in principle to an economic development incentive program
for residential development. In the past he has sent a copy of a proposed program for the City of Huntsville that would rebate
developers certain costs for utilities over a five year period.
Mayor Green asked that staff review the concept of this incentive program to see if it is a viable program.
CONSIDER THE END OF YEAR BUDGET, TAX AND FINANCIAL REPORTS
a) Councilmember Davis made a motion to approve the end of vear tax report with adiustments to the levy as recommended b
Grover Cook, Chief Appraiser. and Councilmember James seconded the motion. All were in favor and the motion passed unanimously.
b) Councilmember Davis made a motion to fund the deficit from the Visitor's Center in the amount of $14.041 from the tourism
reserve and Councilmember Rex seconded the motion. All were in favor except Councilmember Carter and the motion Passed 8 -1.
c) Councilmember Lange made a motion to aoorove the financial reports for the fiscal Year ended September 30. 1995. and
Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER BUDGET ADJUSTMENTS FOR YEAR ENDING SEPTEMBER 30, 1996 (WITH ENCUMBRANCES)
Councilmember Rex made a motion to approve the budget adjustments for vear ending September 30. 1996 (with encumbrances).
and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously.
CONSIDER ORDINANCE 95 -11 -07.1 AMENDING THE OPERATING AND CAPITAL
IMPROVEMENTS BUDGET FOR THE PERIOD OCTOBER 1, 1995 THROUGH SEPTEMBER 30, 1996
TO AUTHORIZE THE TDCJ -TRA WATER PROJECT AND AIRPORT IMPROVEMENTS
Councilmember Davis made a motion to approve Ordinance 95- 11-07.1 amending the operating and capital improvements budget
for the fiscal Year 95 -96 to authorize the TDCJ -TRA water oroiect and airport improvements, and Councilmember James seconded
the motion All were in favor and the motion passed unanimously.
' CONSIDER AN INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES WITH WALKER COUNTY
Councilmember Rex made a motion to approve an interlocal agreement for fire Protection services with Walker County. and
Councilmember Lange seconded the motion. All were in favor and the motion Passed unanimously.
CONSIDER AN AGREEMENT FOR USE OF CITY AND SCHOOL FACILITIES FOR ORGANIZED SPORTS
Councilmember James made a motion to approve an agreement for use of City and School facilities for organized sports, and
Councilmember Rex seconded the motion. All were in favor and the motion Passed unanimously.
CITY COUNCIL MEETING OF NOVEMBER 7, 1995 _
Mr. Wilder stated that 93 would be funded from the CIP reserve for future allocation. #1, #2 and #4
Councilmember Rex made a motion to approve a teauest by Cartis_Develooment Corporation. West Hill Park. Section 2, for unlit
extension and economic development narticination in the amount of $73.440 and Councilmember Lange seconded the motion All'.I
were in favor and the motion passed unanimously.
Councilmember Carter made an amendment to the motion to fund 43 from the CIP reserve for future allocation with the remainder',
from the utility extension fund. and Councilmember Davis seconded the amendment All were in favor and the motion passed,
unanimously. '
A vote was taken on the original motion. All were in favor and the motion oassed unanimously.
CONSIDER BIDS
L Bid 96 -4, Mini Pumper for the Fire Department in the amount of $77,763.90 from Central States (50 -50 split between the City and
County), contingent on County funding.
unanimously.
2. Bid 96 -5, Skid Steer Uniloaders, in the amount of $21,698.00 each for a total of $43,496.00 (including trade -in) from Case
and Equipment The total cost includes a five year warranty for each vehicle ($12,000 each).
Power and Equipment and Councilmember Matthews seconded the motion. All were in favor and the motion passed unanimously.
3. Bid 96 -7, Miscellaneous Pipe for the Fish Hatchery Road water project in the amount of $33,488.45 from Golden Triangle Pipe.
Councilmember Matthews made a motion to approve the purchase of Pipe for the Fish Hatchery Road water Project in the amount
of $33,488.45 from Golden Triangle Pipe,. and Councilmember Martinez seconded the motion. All were in favor and the motion Passed
unanimous)
MAYOR'S ACTIVITY REPORT
1. Consider Resolution 95 -11 -07.1 casting the City's votes (789) for the Walker County Appraisal District Board.
Councilmember Davis made a motion to approve Resolution 95-11-07.1 casting the City's votes (789) for Sue Martin for the
Walker Countv Appraisal District Board and Councilmember Lange seconded the motion All were in favor and the motion passed', 1
unanimously.
2. Consider request from Sam Houston Statue Visitor Center for approval of expenditures from the Stand with Sam contributions;!
account.
,:I
Mayor Green stated that as per an agreement with the City and Chamber of Commerce, the Chamber is requesting approval of
expenditures of the Stand with Sam contributions account. These expenditures include brochures, promotional posters, creation of a I
CONSIDER CONTRACT WITH THE WALKER COUNTY JUVENILE BOARD FOR THE STAR PROGRAM �
Councilmember James made a motion to approve a contract with the Walker County Juvenile Board for the Stu Program and I�
Councilmember Lange seconded the motion. All were in favor except Councilmember Matthews The motion passed 8 -1 �
I
CONSIDER REQUEST BY CURTIS DEVELOPMENT CORPORATION, WEST HILL PARK,
SECTION 2, FOR UTILITY EXTENSION AND ECONOMIC DEVELOPMENT PARTICIPATION
IN THE AMOUNT OF $73,440
Mr. Wilder stated that the request by Curtis Development Corporation consists of.
1) water service be extended (per Engineering routing) across Highway 30 and West Hill Drive extension in the amount of $17,800.00,
funded through the service extension policy of the City;
2) oversize the water main through the development from 8" to 12" for a materials cost of $10,250.00 (per City staff request);
3) extend the 6" water line on the north end of the Braves Apartment complex to the development's water main for a cost of $15,500
(for fire protection services at the request of City staff);
4) West Hill Park Section 2 does not have wastewater service available at this time and to provide service to this parcel of land will
require extension from the end of Timberline in Forest Hills through a road bore under IH -45 and into our development. This is
the most cost effective route for tying our development into the City's wastewater system. The cost is estimated at $59,780 and
request that the City participate in the extension by bearing half of the cost ($29,890).
Mr. Wilder stated that 93 would be funded from the CIP reserve for future allocation. #1, #2 and #4
Councilmember Rex made a motion to approve a teauest by Cartis_Develooment Corporation. West Hill Park. Section 2, for unlit
extension and economic development narticination in the amount of $73.440 and Councilmember Lange seconded the motion All'.I
were in favor and the motion passed unanimously.
Councilmember Carter made an amendment to the motion to fund 43 from the CIP reserve for future allocation with the remainder',
from the utility extension fund. and Councilmember Davis seconded the amendment All were in favor and the motion passed,
unanimously. '
A vote was taken on the original motion. All were in favor and the motion oassed unanimously.
CONSIDER BIDS
L Bid 96 -4, Mini Pumper for the Fire Department in the amount of $77,763.90 from Central States (50 -50 split between the City and
County), contingent on County funding.
unanimously.
2. Bid 96 -5, Skid Steer Uniloaders, in the amount of $21,698.00 each for a total of $43,496.00 (including trade -in) from Case
and Equipment The total cost includes a five year warranty for each vehicle ($12,000 each).
Power and Equipment and Councilmember Matthews seconded the motion. All were in favor and the motion passed unanimously.
3. Bid 96 -7, Miscellaneous Pipe for the Fish Hatchery Road water project in the amount of $33,488.45 from Golden Triangle Pipe.
Councilmember Matthews made a motion to approve the purchase of Pipe for the Fish Hatchery Road water Project in the amount
of $33,488.45 from Golden Triangle Pipe,. and Councilmember Martinez seconded the motion. All were in favor and the motion Passed
unanimous)
MAYOR'S ACTIVITY REPORT
1. Consider Resolution 95 -11 -07.1 casting the City's votes (789) for the Walker County Appraisal District Board.
Councilmember Davis made a motion to approve Resolution 95-11-07.1 casting the City's votes (789) for Sue Martin for the
Walker Countv Appraisal District Board and Councilmember Lange seconded the motion All were in favor and the motion passed', 1
unanimously.
2. Consider request from Sam Houston Statue Visitor Center for approval of expenditures from the Stand with Sam contributions;!
account.
,:I
Mayor Green stated that as per an agreement with the City and Chamber of Commerce, the Chamber is requesting approval of
expenditures of the Stand with Sam contributions account. These expenditures include brochures, promotional posters, creation of a I
CITY COUNCIL MEETING OF NOVEMBER 7,1995 _ _ BOOK' R" _ _ _. _ _ _ _ 409 _
i
' video to be used at the Visitors Center, and lighting decorations for Christmas for a total o1110,114,
Councilmember Rex made a motion to approve the expenditures in the amount of $10.384 requested from the Chambe r of
j Commerce to be funded from the Stand with Sam contributions, and Councilmember Davis seconded the motion. All were in favor '!
and the motion passed unanimously.
3. Phase 11 Downtown Revitalization.
Mr. Pipes stated that two buildings in Phase II need replacement of awnings overhanging the sidewalk - the District Attorney's
office and the old Avon Theater. Council had no objections to the replacement of these two awnings.
4. Walker County Rural Water Supply System.
Mayor Green stated that Council discussed pending litigation with the Walker County Rural Water Supply System in executive
session and the Finance Committee had a recommendation.
Councilmember Davis made a motion to retain the firm of Lloyd. Gosselink.Fowler. Blevins & Mathews, to represent the Citv
before the TNRCC in matters regarding water and sewer anolications for Certificates of Convenience and Necessity, and
Councilmember Lange seconded the motion. All were in favor and the motion passed unanimously.
Councilmember Davis made a motion to direct City staff to prepare an application defining areas for water and/or sewer service
for a CCN, and Councilmember Lange seconded the motion. All were in favor and the motion nassed unanimouslv.
CITY COUNCILMEMBER ACTION
1. Aerial Manning Project Councilmember Lange stated that in the information packet is a letter from Atlantic Technologies
requesting extension on the aerial mapping project and will be discussed at the next meeting. Councilmember Lange's
recommendation is to deny this request. Mayor Green stated that he understood Councilmember Lange's concern, the City and others
are awaiting these maps to continue with projects.
2. Fraternity Party Complaints. Councihnember Lange stated that he has had complaints regarding fraternity parties getting loud and
destructive. He asked the Mayor to set up a committee of Council, staff, university officials and fraternity council to address these
issues.
3. Shipman Property. Councilmember Rex asked for an update on the Shipman property, clean up. Mr. Bounds stated that he has been
issued a citation and the matter is currently in Municipal Court. Mayor Green stated that additional information will be obtained.
4. Happy Thanksgiving. Councilmember James wished everyone a Happy Thanksgiving and invited everyone downtown the day
after Thanksgiving for the lighting of the Christmas lights. Mayor Green stated that the lighting would be at 6:00 p.m.
5. Svcamore Area. Councilmember Carter stated that neighbors have been complaining of gun shots in the Sycamore area. He asked
that the Police Department patrol and check the area.
6. Parkwood Drive. Councilmember Carter stated that he has had complaints about Parkwood Drive. Mr. Pipes stated that presently
this road is private but the City is currently waiting on easement documents and matching funding from the owners. Upon completion
of all documentation, the road will be rebuilt by next year.
7. Inmate Labor. Councilmember Carter stated that he did not feel an overabundance of inmate labor should be used in demolition
of buildings in the City, unless it is clear that they are not historical in any way.
8. Property at Avenue J and 10th Street. Councilmember James asked that Mr. Bounds follow up on the property at Avenue 1 and
10th Street.
MEDIA INQUIRIES
None.
Recess into a EXECUTIVE SESSION to consider items as follows:
'Real estate acquisition - Robinson Creek Wastewater Treatment Plant proposed sites;
"Pending litigation - Townsend v. State Farm and City; and
• Pending litigation - Barkley Logging v. City.
Danna Welter, City Secretary