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MIN CC 12/13/1994330 CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15!i ' P.M. The Council met in regular session with the following members present: COUNCILMEMBERS: j W. H. Hodges, Mayor Officers: Dan S. Davis Jim Carter Gene Pipes, City Manager Harold Norton David Martinez Danny Welter, City Secretary Marjorie Rex Dave Liming Scott Bounds, City Attorney it Ronald L. Lange JoAnn Matthews CITIZEN INPUTIINQUIRY 1. Stanford Douglas. Mr. Douglas is requesting approval for a carnival in be allowed at the Juneteenth Celebration in Jun He stated that they do carry insurance and he has letters of support from other cities. Mayor Hodges stated that sounded like a worthwhile project and asked him to follow the permitting procedure, 2. Ann Holder. Ms. Holder, member of the Library Board, stated that a proposal will be considered later in the agenda fort', renovations to the Huntsville Public Library. The Library Board would like to endorse the following parts of the!'; proposal: Phase I (meets ADA requirements without decreasing the size of the collection), Phase V (air condition'. replacement), Maintenance items listed in proposal, and Phase III (staff workroom, move north wall). The Board does! not feel that Phase IV will add any useful space to the building for Library activities. These renovations will not solve:!'. the need for a more adequate facility. Council and the Board need to renew discussion and begin planning for a library which will continue to serve all the program currently being conducted by the Huntsville Public Library. REGULAR SESSION - CALL TO ORDER ' INVOCATION Invocation by Dr. Ken Huggins, Elkins Lake Baptist Church. CONSIDER THE MINUTES OF NOVEMBER 15 AND 29, 1994 i Councilmember Luning made the motion to approve the minutes of November 15 and 29, 1994, and Councilmember!, Norton seconded the motion. All were in favor and the motion passed unanimouslv. ATTENDING CITIZENS 1. Dolores Mathews, Huntsville Housing Authority to present Annual Audit. Ms. Mathews thanked City officials for the support that was shown during the dedication of the new community center. She presented the City with a check for payment in lieu of taxes in the amount of $1,240.18. Mayor Hodges thanked Ms. Mathews, 2. William J. Fouse to speak about the proposed wrecker ordinance. Mr. Fouse stated that he had been in the wrecker business for a number of years and does not do non - consent tows in the City limits. The City is proposing to outlaw any vehicle that has less than 10,000 lbs. of gross weight, and wreckers with a sling type hook up system. He stated that',. many of the companies in town do have the sling type hook up system. He opposes the ordinance. Mayor Hodges stated that this item will be discussed by Council later in the agenda. CONSIDER TAX ANTICIPATION NOTE FOR COMPOSITE FINANCING _ BY FIRST SOUTHWEST Councilmember Davis made the motion to approve a tax anticipation note for composite financing by First Southwest,'., j and Councilmember Matthews seconded the motion. All were in favor and the motion passed unanimously. 331 PRESENTATION OF HIDELL- SLATER ARCHI f'ECTURAL PROPOSAZ­TOR ADA COMPLIANCE AND RENOVATION AT THE HUNTSVILLE PUBLIC LIBRARY AND AUTHORIZATION TO BID PHASES AS DIRECTED Mr. Schindler introduced Mr. Hidell and Mr. Slater for discussion on the proposal for ADA compliance and renovations to the Huntsville Public Library. • Phase I - ADA Compliance ($63,466) - meets ADA requirements with the assumption that the collection size not be reduced and that the current meeting room be converted for relocation of the genealogical collection. • Phase II - West Storage ($13,550) - converts the existing west sidewalk into storage for items currently housed in the meeting room, for audiovisual equipment stored at the circulation desk and in the processing area, and for story hour and pre - school outreach support equipment. The portion of the storage located adjacent to the proposed genealogy room will be utilized for storage of archival materials and duplicate genealogical matters. • Phase III - Staff Workroom ($12,010), and Phase IV - Move North Wall ($23,800) provide for more efficient library operations and provide additional space for patron reading and study. The new wall in Phase III encloses existing staff work spaces adjacent to the circulation desk, providing a secure work area for the division secretary. • Phase V - Mechanical ($8,450) - funds the replacement of two original air conditioning units. • Maintenance It ems -($21, 580) - include additional shelving, replacement of 22 cane chairs, replacement of defective light fixtures, window treatment and painting. Councilmember Lange made the motion authorize to receive bids on Phase I, II, III, and V at an estimated amount of $144,056 and approve the maintenance costs of $21,580 for the renovations at the Huntsville Public Library and Councilmember Norton seconded the motion. Councilmember Carter made a motion to amend the original motion to include Phase IV with the understanding that this is only astop gap. He received no second. A vote was taken on the original motion and all were in favor. The motion passed unanimously. ' CONSIDER LEASE AGREEMENT WITH THE ROBERT A. JOSEY LODGE, INC. Councilmember Lupine made a motion to renew the lease agreement with the Robert A. Josey Lodge. Inc.. for a period of five vears beginning January 1 for $3.000 annually, adding to the lease the playground area. and Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously. NOTE: Councilmember Davis abstained from vote. CONSIDER ORDINANCE AMENDING CHAPTER 4A, TOW TRUCKS OF THE CODE OF ORDINANCES This item was tabled. CONSIDER ORDINANCE GRANDFATHERING CERTAIN FIREWORKS STAND LOCATIONS FOR A PERIOD NOT TO EXCEED THREE YEARS Consensus of Council was to not allow fireworks stand locations in the City limits as per the current City ordinance. REPORT REGARDING JUSTICE DEPARTMENT APPROVAL ON ANNEXATION, REDISTRICTING AND VOTING BOXES Mr. Bounds stated that Justice Department approval has been received for the recent annexation and redistricting. A later request sent to the Justice Department to approve the polling places for the voters in the newly annexed areas is still under consideration. CONSIDER OCTOBER TAX COLLECTION SUMMARY REPORT AND ELKINS LAKE OCTOBER TAX COLLECTION REPORT WITH CORRECTIONS AND ADJUSTMENTS Councilmember Davis made the motion m approve the October Tax Collection Report for both the City and Elkins Lake with corrections and adiustments, and Councilmember Luning seconded the motion. All were in favor and the motion passed unanimously. I 332 D. RICE MATERIALS IN THE AMOUNT OF $11.95 C.Y. (PICK UP) AND $13.95 C.Y. (DELIVERED) ' *CONSIDER BID 95 -11, ANNUAL CONTRACT FOR TWO SACK STABILIZED SAND TO D. RICE MATERIALS IN THE AMOUNT OF $1700 C.Y. (PICK UP) AND $19.00 C.Y. (DELIVERED) motion passed unanimously. CONSIDER PROPOSAL FOR ENGINEERING SERVICES FROM WISENBAKER, FIX & ASSOC., INC. IN THE AMOUNT OF $50,000 RELATED TO THE PREPARATION OF THE "HUNTSVILLE PLAN" FOR THE WASTEWATER SYSTEM seconded the motion. All were in favor and the motion passed unanimously. *CONSIDER REQUEST TO BID DRAINAGE REPAIRS ON TOWN CREEK NORTH OF 10TH STREET WITH AN ENGINEERING COST ESTIMATE OF $25,000 *CONSIDER BID FROM JIM PETERS FORD TRACTOR FOR A REPLACEMENT TRACTOR FOR THE PARKS /GREENSPACE IN THE AMOUNT OF $21,950 *CONSIDER PURCHASE OF FRONT LOADING GARBAGE TRUCK IN THE AMOUNT OF $127,528 (WITH TRADE -IN) FROM H.G.A.C. motion. All were in favor and the motion passed unanimously. CONSIDER REQUEST FOR PARTICIPATION IN OFF -SITE UTILITY CONSTRUCTION '.. AT THE PROPOSED AUTO /TRUCK TRAVEL CENTER WITH THE CITY'S PARTICIPATION FOR WATER AND SEWER BEING $13,164.80 :I passed unanimously. NOTE: Councilmember Lange abstained from the vote. •CONSIDER RESOLUTION 94 -12 -13.1 AUTHORIZING A GRANT APPLICATION TO THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR CONTINUATION OF THE TWO POLICE OFFICERS TO ADDRESS STREET DRUG AND VIOLENT CRIME ACTIVITY *CONSIDER RESOLUTION 94 -12 -13.2 AUTHORIZING A GRANT APPLICATION TO THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR CONTINUATION OF THE GANG OFFICER PRO( applications for two police officers to address street drug and violent crime activity and for continuation of the gang officer program. and Councilmember Lanee seconded the motion. All were in favor and the motion passed unanimously. CONSIDER DISPOSITION OF K -9 RAICO Chief Eckhardt stated that as a result of medical problems, K -9 Raico would have to be retired. Staff is requesting,. Council authorization to sell the animal to its handler, Officer Joe Thornton, for the same fee the local Humane Society would sell an animal for. This would be done with the understanding and agreement that the handler could not sell or give the animal ta'.- anyone else, use the dog in any business venture, and if at any time the handler chooses not to keep the animal, the ownership would return to the City of Huntsville at no cost. Councilmember Rex made the motion to approve the selling of retired K -9 Raico to its handler for the same fee the local'.'. Humane Society would sell it for and also with the agreement that if at any time the handler chooses not to keep the animal, the,, ownership would return to the City of Huntsville at no cost, and Councilmember Lange seconded the motion. All were in favor: and the motion passed unanimously. 333 -- - UPDATE ON THE VISITOR'SCENTER. AND DEDICATION ACCOUNTING REPORT 3� Mr. Pipes stated that progress was slow on the Visitor's Center and that a penalty of $50.00 per day was being assessed if until completion. {� Mr. Pipes stated that the dedication ceremonies expenditures totaled $8,138.56 with approximately $2,000.00 of expenses outstanding. Council previously approved $10,000 for the ceremonies, added to the revenue from the sale of luncheon tickets and Sam Houston lithographs gave a budget of $14,300 with another $2,500.00 expected from the additional sale of the lithographs. MAYOR'S ACTIVITY REPORT !. 1. Consider appointment of Dr. Mary Frances Park to the Library Board; and 2. Consider reappointment of Dan Phillips and Jim Balzaretti and the appointment of three other members to the Arts Commission as Advisory Members. Councilmember Matthews made the motion to approve the appointments listed above, and Councilmember Rex seconded j the motion. All were in favor and the motion passed unanimously. Mayor Hodges wished all candidates running for re- election good luck! CITY COUNCILMEMBER ACTION Tire Slashing. Councilmember Carter stated that there had been problems in his neighborhood with fire slashings and saw no reporting of this in the media. He felt all citizens should be made aware of the fact that these events were happening and use preventative measures. Welcome to Huntsville Signs. Councilmember Luring asked about the Welcome to Huntsville signs. Mr. Schindler stated that they would be up "soon'. MEDIA None. ADJOURNMENT Danna Welter, City Secretary