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MIN CC 06/28/1994I I CITY COUNCIL MEETING OF JUNE 1994 BOOK "R" 297 I MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 20TH DAY OF JUNE, 1994, IN THE CITY HALL, LOCATED AT 1212 AVENUE MIN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 10:30 A.M. The Council met in a special session with the following members present: COUNCILMEMBERS: W. H. Hodges, Mayor Officers: Dan S. Davis Marjorie Rex Gene Pipes, City Manager Harold Norton David Martinez Danna Welter, City Secretary Dave Luning Jim Carter Scott Bounds, City Attorney JoAnn Matthews ABSENT: Ronald L. Lange CALL TO ORDER Mayor Hodges called the meeting to order. INVOCATION Invocation by City Manager Gene Pipes. CONSIDER CONTRACT ON THE CONSTRUCTION OF THE SAM HOUSTON STATUE VISITOR'S CENTER PROJECT Mr. Pipes updated Council on the removal of trees at the site for the puking lot, visitor's center and statue /viewing area. Careful precautions were taken to cut only the trees necessary. A T.D.C.I. crew is presently working to clear the under brushing under the supervision of David Zellar. Mr. Pipes stated that the Chamber of Commerce fund raising drive is at $57,000 to date and it appears the goal of $66,000 for the statue base will be met and probably exceeded. The bids for the pedestal base will be opened on June 22nd, and a recommendation will be provided to Council on the 28th. The statue will be in place and dedicated on October 22. It is hoped that the visitor's center will be substantially complete by this date. Mr. Pipes stated that there are two options in the construction of the visitor's center -- 1) standard public bid format which requires 14 day advertisement period; or 2) local builder to oversee sub - contractors. The builder the City has been in contact with, Mr. Thompson, must be having trouble getting quotations from his subs as no information has been received. At this point it is unknown if it would be cost effective to go this route. Mayor Hodges stated that in the interest of time, it was his recommendation to bid the project. Councilmember Caner asked about the estimated cost of the project. Mr. Pipes stated that the estimated cost of the visitor's center is $220,000; the visitor's center is 5,000 square feet under roof. Councilmember Carter stated that the project should be cost driven rather than festival driven. Mr. Pipes stated that October 22nd is the dedication of the statue, but it was hoped that the visitor's center would be substantially complete since the first 90 days will probably draw many visitors. Councilmember Norton made the motion to authorize City staff to bid the visitor's center project, and Councilmember Lunine seconded the motion All were in favor except Councilmember Carter. The motion passed 7 -1. ADJOURNMENT lJ ODanna. Welter, City Secretary CITY COUNCIL MEETING OF JUNE 28, 1994 BOOK "R" MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 28TH DAY OF JUNE, 1994, IN THE CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. The Council met in regular session with the following members present: COUNCILMEMBERS: W. H. Hodges, Mayor Officers: Dan S. Davis Marjorie Rex Gene Pipes, City Manager Harold Norton David Martinez Danna Welter, City Secretary Dave Luning Jim Carter Scott Bounds, City Attorney Ronald L. Lange JOAnn Matthews CITIZEN INPUT /INQUIRY Dee McFarland. Chamber of Commerce. Ms. McFarland stated that as of June 25, the Chamber fund raising project for the statue base had exceed its goal of $66,000. There are thousands of pavers still available and the project will continue. Ms. McFarland stated that the community had pulled together to "help Sam stand" and as of 5:00 this afternoon, the total was at $74,652.55, with several large donation still pending. Thank You from Janine Lange. Mayor Hodges read a thank you note from Janice Lange for the flowers sent to her while she was in the hospital recovering from surgery. Mayor Hodges stated that all of Council was glad she was home and on the mend. Ij REGULAR SESSION - CALL TO ORDER INVOCATION Invocation by Patrick Antwi, City Planner. CONSIDER THE MINUTES OF JUNE 14 AND 20, 1994 Councilmember Rex made the motion to approve the minutes of June 14 and 20 1994 and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously. CONSIDER A CONSULTING PROPOSAL BY MR. BRUCE J. SPITZENGEL TO PREPARE AND SUBMIT AN APPLICATION FOR VARIOUS PROJECT FUNDS UNDER THE TEXAS COMMUNITY DEVELOPMENT PROGRAM AS ADMINISTERED BY THE TEXAS DEPT. OF HOUSING AND COMMUNITY AFFAIRS TO PROVIDE BASIC UTILITY SERVICES Mr. Wilder stated that this proposal by Mr. Spitzengel is to apply for a Texas Community Development grant with funds available up to $350,000 for the purpose of providing water and sewer services to low and moderate income areas. There is no fee in the application stage, but if the grant is approved Mr. Spitzengel's fees are 8.6% of the grant amount. The grant is an 80 -20 match. The City's 20% can be matched with in -kind services. If City Council approves this application, staff will look at the areas without adequate water or sewer service and target those areas that would qualify for the grant. Councilmember Lange made a motion to approve a consulting proposal by Mr. Bruce ] Spitzengel to prepare and submit an application for various projects under the Texas Comm Development Program and Councilmember Matthews seconded the motion. All were in favor and the motion passed unanimously. CONSIDER BIDS FOR THE PEDESTAL FOUNDATION FOR THE SAM HOUSTON STATUE PROJECT TO GRISHAM CONSTRUCTION IN THE AMOUNT OF $31,064 TO BE PAID BY DONATED FUNDS Mr. Wilder stated that three bids were received for the pedestal foundation for the statue project. The specifications were written so that if the City so chose it could provide the concrete for the project in hopes that money could be saved. The City was successful in this in that Transit Mix offered to donate 45 yards of the 345 yards needed for this project. The remainder would cost $47.00 per yard. Staff recommends award of the bid for construction of the foundation to Grisham Construction in the $31,064 and the City will provide the concrete for the project. I CITY COUNCIL MEETING OF JUNE 28 1994 -- BOOK R" I 0 299 Councilmember Luning made the motion to approve the bid for the construction of the pedestal foundation for the Sam Houston Statue project to Grisham Construction in the amount of $31,064 to be paid by donated funds and Councilmember Rex seconded the motion. Councilmember Matthews stated that the City should award as many contracts to minorities as possible and since Spivey Construction's bid was only $2,500 more than Grisham, she felt Spivey should be awarded the bid. City Attorney Scott Bounds stated that the City is required to award the bid to the lowest bidder meeting specifications. A vote was taken All were in favor except Councilmember Matthews. The motion passed 8 -1. CONSIDER APPOINTMENT OF GLENN ISBELL, CITY ENGINEER, AS THE ENGINEER IN CHARGE OF SUPERVISION OF THE CITY'S TRANSFER STATION Councilmember Normn made the motion to approve the appointment of Glenn Isbell City Engineer, as the Engineer in charge of supervision of the City's transfer station and Councilmember Rex seconded the motion. All were in favor and the motion passed unanimously. CONSIDER ORDINANCE 94 -6 -28.1 AMENDING CHAPTER 12, MOTOR VEHICLES, ESTABLISHING NO PARKING ZONES ON RIVERSIDE DRIVE AT CROOKS DRIVE Councilmember Luning made the motion to approve Ordinance 94 -6 -28.1 amending Chapter 12 Motor Vehicles, establishing no parking zones on Riverside Drive at Crooks Drive and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously. CONSIDER ORDINANCE 94 -6 -28.2, CLAIM AND DELIVERY CERTIFICATE OF OBLIGATION FOR A CAB AND CHASSIS FOR THE STREET DIVISION Councilmember Davis made the motion to approve Ordinance 94-6-28.2, claim and delivery certificate of obligation for a cab and chassis for the Street Division at a interest rate of 6.95% awarded to Doris Niederhofer in the amount of $31.722, and Councilmember Rex seconded the motion All were in favor and the motion passed unanimously. MAYOR'S ACTIVITY REPORT 1. Consider appointments to the Huntsville Housing Authority Board: • Mr. Stanford Douglas to replace Ms. Helen King; • Ms. Mercedes Loupe to replace Mr. Margarito Martinez; and • Mr. Jay Griffin - reappointment. Councilmember Luning made a motion to approve the appointments of Mr. Stanford Douglas and Ms. Mercedes Loupe and the reappointment of Jay Griffin to the Huntsville Housing Authority Board. and Councilmember Davis seconded the motion. Councilmember Matthews stated that she felt Mr. Douglas was over committed and would like to see a black female on the board. She feels there are others in the community and recommended Ms. Debra Gilbert to the Mayor. Mayor Hodges stated that Mr. Stanford does not feel that he is overburdened. A vote was taken and all were in favor except Councilmember Matthews. The motion passed 8 -1. CITY COUNCILMEMBER ACTION Canada Trip. Councilmember Carter thanked the Mayor and City Council for allowing him to use his travel money to attend a conference on small towns in mral areas in Canada. He has a lot of literature to drop off at the City. He will not attend T.M.L. this year since he has used his allotment of travel money. Councilmember Lange stated that he did not know that Council had been informed of Councilmember Carter's trip. Mr. Pipes stated that Councilmember Carter had made a request for funds under the City Manager's authority. Each Councilmember has $500 budgeted for travel which is usually used for Texas Municipal League annual convention. Contract to Minorities. Councilmember Carter stated that he would like the City to make a concerted effort to award more bids to minority companies. He would like to see an effort to encourage minority businesses to gain City contracts. Thank vou. Councilmember Lange thanked City Council and the City for their prayers and comfort during his wife Janice's illness. He stated that he is proud to live in the City of Huntsville. CITY COUNCIL MEETING OF JUNE 28, 1994 BOOK 300 Councilmember Matthews stated that she hoped City Council would not take her comments in a defensive manner tonight. She takes great pride in serving on City Council and is working for the benefit of the City. Volunteers. Councilmember Rex asked if it would be a good idea for Councilmember Matthews to make of list of eligible citizens to serve on the City's boards and commissions. Councilmember Matthews stated she felt all Councilmembers should make recommendations. Volunteer Leadership. Councilmember Matthews stated that in the packet is a letter from the Governor asking for nominant for individual managers of volunteers, businesses or corporations that had demonstrated outstanding commitment to tt community. She suggested that each Councilmember make five nominations for the awards. Each nominee will be recognized the Governor. MEDIA Wayne Sorge stated that the Hospital District Board of Managers voted to keep their funding at the current level and was expressed that perhaps the City would reconsider its funding. Mayor Hodges stated that the City's position is very clear at is not likely to change. ADJOURNMENT City Council adjourned to an Executive Session to be followed by a work sepion on pre- budget. Danna Welter, City Secretary J