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MIN CC 07/14/1992CITY COUNCIL MEETING OF JULY 14 1992 BOOK 'R" 79 CITIZENS INPUTIINQUIRY Mayor Hodges called the meeting to order and stated that the entire meeting would be held in the Conference Room except for a very brief period while we watch a sensational multi -media presentation that the Arts Commission has provided. REGULAR SESSION - CALL TO ORDER Mayor Hodges called the regular session to order. Invocation by Councilmember Robinson. CONSIDER MINUTES OF JUNE 23, 1992 Councilmember Davis made a motion to approve the minutes of June 23, 1992, and Councilmember Carter seconded the motion. All were in favor and the motion passed unanimously. ATTENDING CITIZENS Slide Presentation and Budget Request by Arts Commission. Mayor Hodges called a recess at 5:04 P.M. so all could retire to the Council Chambers to view the Arts Commission slide presentation. Mayor Hodges reconvened the Regular Session at 5:17 P.M. at which time Betty Herlong addressed the Council for annual budget request considerations. She introduced the Arts Commission members present and stated they had all worked together to develop an arts plan. Mrs. Herlong gave a brief history of the Arts Commission. The Arts Commission, as you know, ' is funded by the hotel motel rax and grants from other sources. This year, we have a subgrant from the Texas Commission on the Arts for $6,941. We project that we will get $30,000 from the hotel /motel tax. We were charged with developing an Arts Program suitable for this City. This year, we had $101,894 in requests. And, we had almost $37,000 to fund them with. This means many good projects could not be funded. The Arts Commission is requesting supplemental funding for the Summer Theater Festival and the Musical Series. We felt we needed to make reductions in these two areas in order to be fair to other proposed projects and the growing arts needs and interests in the Community. These supplemental requests are in addition to the usual funding by the City. Mrs. Herlong stated, a packet is being prepared for you on the Cultural 2020 Plan. Mayor Hodges thanked Mrs. Herlong for her report and stated the timing is good since we are getting ready to go into the annual budget session. CONSIDER ORDINANCE NO. 92 -7-14.1 Certificate of Obligation Claim and Delivery of a Cab and Chassis for the Fire Department. City Manager Pipes stated the interest rate is 6.48% as bid by Robert Gross of Conroe and is for four years. Councilmember Green made a motion for approval with a second by Councilmember Gaines. The motion passed unanimously. CITY MANAGER'S REPORT A. Request of lot Donation by Danny Rice. Mayor Hodges stated that Mr. Rice owns lot 33 in Hill & Dale Subdivision that's too expensive to develop because there are no utilities there. He would like to donate the lot for a park site with an appraisal of $5,000. If we elect to take the lot, we have to pay for the appraisal. I would suggest that this be given to the Parks Board, let them look at the whole park situation in the City, and report back to Council. There was a consensus of the Council to act as recommended by Mayor Hodges. Councilmember Lange voiced a concern about this happening again when a subdivision is subdivided. City Manager Pipes stated the Development Code would not allow that to happen now. B. Annual Investment Report by Patricia Allen, Director of Finance. Councilmember Bell stated, Patricia is going to distribute the report to Council and make her presentation at a later date since the Council has not had the opportunity to look over this report prior to this meeting. There was a consensus to table this presentation until a later meeting date. C. Consider Quit Claim Deed. Easement for construction of a sanitary sewer lift station. D. Consider Quit Claim Deed. Easement for construction of a water line. City Manager Pipes stated these easements are at Crosstimbers and the end of Pine Valley. Now that the areas are properly installed with sewer lines, the current developer on that tract has requested the release of these easements. The City HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF ' WALKER, TEXAS AT 5:00 P.M. The Council met in a regular session with the following members present: _ W. H. Hodges, Mayor Officers: James L Carter William H. Knotts, Jr. Gene Pipes, City Manager Ila G. Gaines Ronald L. Lange Scott Bounds, City Attorney William B. Green Dan S. Davis Melba Byers, City Secretary Charles Robinson Gary Bell CITIZENS INPUTIINQUIRY Mayor Hodges called the meeting to order and stated that the entire meeting would be held in the Conference Room except for a very brief period while we watch a sensational multi -media presentation that the Arts Commission has provided. REGULAR SESSION - CALL TO ORDER Mayor Hodges called the regular session to order. Invocation by Councilmember Robinson. CONSIDER MINUTES OF JUNE 23, 1992 Councilmember Davis made a motion to approve the minutes of June 23, 1992, and Councilmember Carter seconded the motion. All were in favor and the motion passed unanimously. ATTENDING CITIZENS Slide Presentation and Budget Request by Arts Commission. Mayor Hodges called a recess at 5:04 P.M. so all could retire to the Council Chambers to view the Arts Commission slide presentation. Mayor Hodges reconvened the Regular Session at 5:17 P.M. at which time Betty Herlong addressed the Council for annual budget request considerations. She introduced the Arts Commission members present and stated they had all worked together to develop an arts plan. Mrs. Herlong gave a brief history of the Arts Commission. The Arts Commission, as you know, ' is funded by the hotel motel rax and grants from other sources. This year, we have a subgrant from the Texas Commission on the Arts for $6,941. We project that we will get $30,000 from the hotel /motel tax. We were charged with developing an Arts Program suitable for this City. This year, we had $101,894 in requests. And, we had almost $37,000 to fund them with. This means many good projects could not be funded. The Arts Commission is requesting supplemental funding for the Summer Theater Festival and the Musical Series. We felt we needed to make reductions in these two areas in order to be fair to other proposed projects and the growing arts needs and interests in the Community. These supplemental requests are in addition to the usual funding by the City. Mrs. Herlong stated, a packet is being prepared for you on the Cultural 2020 Plan. Mayor Hodges thanked Mrs. Herlong for her report and stated the timing is good since we are getting ready to go into the annual budget session. CONSIDER ORDINANCE NO. 92 -7-14.1 Certificate of Obligation Claim and Delivery of a Cab and Chassis for the Fire Department. City Manager Pipes stated the interest rate is 6.48% as bid by Robert Gross of Conroe and is for four years. Councilmember Green made a motion for approval with a second by Councilmember Gaines. The motion passed unanimously. CITY MANAGER'S REPORT A. Request of lot Donation by Danny Rice. Mayor Hodges stated that Mr. Rice owns lot 33 in Hill & Dale Subdivision that's too expensive to develop because there are no utilities there. He would like to donate the lot for a park site with an appraisal of $5,000. If we elect to take the lot, we have to pay for the appraisal. I would suggest that this be given to the Parks Board, let them look at the whole park situation in the City, and report back to Council. There was a consensus of the Council to act as recommended by Mayor Hodges. Councilmember Lange voiced a concern about this happening again when a subdivision is subdivided. City Manager Pipes stated the Development Code would not allow that to happen now. B. Annual Investment Report by Patricia Allen, Director of Finance. Councilmember Bell stated, Patricia is going to distribute the report to Council and make her presentation at a later date since the Council has not had the opportunity to look over this report prior to this meeting. There was a consensus to table this presentation until a later meeting date. C. Consider Quit Claim Deed. Easement for construction of a sanitary sewer lift station. D. Consider Quit Claim Deed. Easement for construction of a water line. City Manager Pipes stated these easements are at Crosstimbers and the end of Pine Valley. Now that the areas are properly installed with sewer lines, the current developer on that tract has requested the release of these easements. The City CITY COUNCIL MEETING OF JULY 14, 1992 BOOK "R" 80 -- . _fYaT these easements. unct mem er reef m�e a Jltorion — — - — — to approve the release of these easements with a second by Councilmember Gaines. The motion passed unanimously. MAYOR'S ACTIVITY REPORT Consider appointments to Boards and Commissions: Mayor Hodges made appointments as follows: A. Huntsville Housing Authority 1. Mr. Jay Griffin 2. Ms. Helen King 3. Mr. Margarito Martinez B. Planning & Zoning Commission Mr. Charles Smith Noce: This appointment is to fill the unexpired term of Ms. Beverly Richards. C. Library Board " 1. Ms. Ann Holder '.. 2. Mr. Clyde Murray Councilmember Lange made a motion to approve these appointments with a second by Councilmember Knotts. The motion passed unanimously. Change in format: Mayor Hodges stated he would like to change the format at this time, going directly to Councilmember Action and then recess into a Work Session for the Management Study discussions. CITY COUNCILMEMBER ACTION Councilmember Robinson stated he has had some citizen complaints regarding the lighting at Old Colony Road and Johnson St. where you cross the loop. Mayor Hodges requested he take this matter up with City Manager Pipes. Also, Councilmember Robinson asked about the fire at the Emancipation Park building. He wanted an update on the repairs. Johnny Poteete, Public Works Director, stated all repairs have been done except for the shingles being put back on. They are due to be delivered tomorrow. The electrical repairs are scheduled. The delay is on the electrician's busy schedule. All repairs were done for less than $500. Councilmember Davis gave a report on the EMS Board meeting. Among others things, we did receive staff recommendations for the EMS budget for the coming year. It was tabled and will be brought back to us in about three weeks, hopefully with better input from both the City and the County as to what kind of support they can provide the EMS. MEDIA INQUIRIES Wayne Sorge; KSAM Radio, stated it was kind of confusing hearing about an important event that the Arts Commission sponsored that the radio station did not hear about to advertise or promote. Betty Herlong stated, we do not advertise. The person or group who applied for the grant is responsible for the advertisement and promotion. So, it was not the Arts Commission place to do it. It would have been the group who presented the concert on July 4th. Wayne Sorge stated, I was told there was a low turn out and it seems to me if the City is going to provide financial support for anything that it would be prudent to see that somebody passes the word around. Councilmember Carter stated, the management study does say that if the City is going to have these kind of activities, it ought to have somebody responsible for a community calendar that would publicize all of these events. _ Councilmember Gaines stated, the Chamber of Commerce does have a community calendar. If we just flooded into it that would be all that is necessary. City Manager Pipes stated that there were plans, in fact letters sent out, for a meeting for tomorrow afternoon with the Cultural Planning Council. This meeting has not been properly posted; therefore, it cannot be legally held in terms of gathering information or rendering decisions, so it must be postponed and rescheduled. We will get the information back to you on the next available date and try our best to get the meeting information out sufficiently so we don't have this problem again. The Arts Commission has been meeting regularly, their meetings should also be posted since they are an official arm of the City, but in this particular situation, it was not properly posted and we don't want to risk any confusion about the matter se, it will be rescheduled and announced later. ADJOURNMENT Mayor Hodges adjourned the regular session at 5:35 P.M. and announced we will take a short recess and convene into a Work Session. The Work Session convened at 5:40 P.M. 1 Melba yen, City Secrets