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Ord. 2013-15 - budget amendments FY 12-13 - 2-19-13ORDINANCE NO. 2013-15 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL YEAR 2012 -2013 ANNUAL BUDGET, ORDINANCE NO. 2012 -38 TO AMEND ADOPTED EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2012 -2013 Annual Budget was adopted by Ordinance 2012 -38 on September 12, 2012; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year•, WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the 2012 -2013 budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2012 -2013 is hereby amended to include the expenditures and revenues described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 19'h day of February 2013. THE CITY OF HUNTSVILLE, TEXAS Mac Woodwa d, Mayor ATTEST: 4APP OV D AS TO FORM: Le Woodward, City Secretary d Schneider, City Attorney a. b. C. d e. f I From: General Fund - Fund Balance $ 48,066 To: City Manager - Purchased Services /Contracts S 48.066 Increase the City Manager Purchased Services / Contracts account from General Fund fund balance to cover expenditures Explanation: related to the contract for an Interim City Manager, legal fees incurred by the Interim City Manager and fees related to an executive search for a permanent City Manager. From: General Fund - Fund Balance $ 16,000 To: Fire - Retirement - Part-time Firefighters $ 16,000 During the fiscal year 2012 -13 budget process, budget for the Part-time Firefighters Retirement was mistakenly omitted. Explanation: Measures have been taken to prevent this from occurring again in future budgets. From: To: During the fiscal year 2012 -13 budget process, additional budget was adopted in each division to support the implementation of a Step -Grade schedule. The new Step -Grade schedule looked at individual positions and placed Explanation: employees on an appropriate step - grade. Implementation of the new Step -Grade requires a budget transfer from one division, that was already on the correct Step- Grade, to another division that required more staff to be place on the Step - Grade schedule. No fiscal impact. From: General Fund - General Revenue $ 1,000 To: City Secretary - Elections $ 1,000 After the recent election, a candidate requested an election recount. The candidate was required to reimburse the City for Explanation: all expenditures related to the recount. This Budget Amendment will increase the City Secretary Election account by the amount the candidate was required to pay. From: Arts Center - Arts - Commission Contracts $ 5,000 Arts Center - Contributions $ 5,000 Arts Center - Grants $ 10,000 To: Arts Center - Latin Festival $ 20,000 The City Council authorized the Community Development Specialist to proceed with obtaining a National Endowment for the Arts Grant, at the February 7, 2012 City Council Meeting, agenda item 5f. The grant is $10,000 with a $10,000 match and is Explanation: utilized for the Latin Festival. The City Council approved $5,000 of the match in the fiscal year 2012 -13 Arts Center Arts - Commission Contract account. The remaining match of $5,000 was donated by the Friends of the Wynne. This budget amendment is necessary to transfer and establish a budget for the Latin Festival. I From: Hotel /Motel Occupancy Tax -Fund Balance $ 15,000 To: Tourism - Printed Materials & Brochures $ 15,000 Printed Materials & Brochures includes the different brochures that Tourism prints during the year. As Tourism embarks Explanation: upon the "Millionth Person" campaign, there is an expectation that there will be an increased number of tourist stopping at the visitor center. There are also plans to create a brochure for the "Millionth Person" campaign. From: Wastewater - Fund Balance $ 85,000 Wastewater Collections - Sewer Line Maintenance $ 40,000 To: Robinson Creek WWTP - Plant / Lift Station Maintenance $ 125,000 1 h. i. k. M. A major lift station repair, estimated at $125,000, is needed at the Robinson Creek Wastewater Treatment Plant. During a Explanation: major rain, in early January, two of the four pumps failed. These pumps feed the majority of the wastewater that is processed at the plant. While repairing these pumps, it was discovered that the wet well had 'a crack and corrosion of the concrete walls. The extent of the damage is unknown. This request is to repair the damaged wet well and its components. From: Solid Waste - Future Appropriations $ 20,000 Various Solid Waste Operating Accounts $ 53,000 To: Various Solid Waste - Vehicle Maintenance accounts S 73 nnn The adopted fiscal year 2012 -13 Solid Waste Vehicle / Equipment Maintenance accounts totaled $215,000 combined. To Explanation: date, approximately 41% of this amount has been encumbered or expended. Solid Waste Vehicle / Equipment Maintenance expenditures in fiscal year 2011 -12 totaled approximately $260,000. Approval of this budget amendment will increase the Solid Waste Vehicle / Equipment Maintenance accounts to $278,000. From: General Fund - Fund Balance To: Main Street - Lease of Buildi $ 3,000 The adopted budget for Main Street Lease of Building was removed from the fiscal year 2012 -13 budget as part of the 5% Explanation: reduction. Due to reorganization in the City, Main Street will not be relocating at this time and will need to continue to pay rent at the current location. From: General Fund - Main Street Fundraiser Revenues To: Main Street - $ 5,000 Main Street has been collecting sponsorships for banners for the downtown area. Collections and commitments total Explanation: $2,350. The estimated total for this project is $3,300. Main Street also replace park benches, furnishings in the downtown parks, lighting, repairs, etc. All purchases made will be offset by Main Street Fundraiser Revenue. From: To: Explanation: Moving budget to make Senior Center non - profit whole. Funds will be transferred from within and will not require City Council approval. I From: SAFER Grant $ 151,044 To: Fire - Salaries and Benefits 5 151.044 The City Council authorized the Community Development Specialist to proceed with obtaining a SAFER Grant, at the July 17, Explanation: 2012 City Council Meeting, agenda item 6c. The grant will provide 100% funding for salaries and benefits, for a 2 year period, for 4 new firefighter positions. From: Homeland Security Grant $ 71,250 To: Grant Expense $ 71,250 The City Council authorized the Community Development Specialist to proceed with obtaining a H -GAC Homeland Security Explanation: Grant, at the March 20, 2012 City Council Meeting, agenda item 5e. The grant funding will be utilized for the purchase of a HazMat Detection and Identification System.