Ord. 2014-32 - budget amendments for FY13-14 - 5-6-14ORDINANCE NO. 2014-32
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2013 -2014
ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS,
ORDINANCE NO. 2013 -42 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2013 -2014 Annual Budget and CIP Budgets were adopted by Ordinance 2013 -42 on September
17,2013;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of
the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the
associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the
City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to
amend the FY 2013 -2014 Annual Budget and CIP Budgets as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE,
TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2013 — 2014 and CIP budgets are hereby amended to include the
expenditures and revenues in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim
herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all
other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or
invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this
ordinance.
Section 5. The necessity for amending the FY 2013 -2014 annual budget and CIP budgets, as required by the laws
of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law
in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 6t' day of May 2014.
THE CITY OF HUNTSVILLE, T S
Mac Woodward, Mayor
APPRmVED AS TO FORM:
Schneider, City Attorney
Exhibit
a
Increase: Water Fund - NonDepartmental -Legal /Fiscal $ 50,000 I
Source Tenaska reimbursements - Water Fund Misc. Revenue S 50.000
The City and Tenaska have entered into an agreement where Tenaska will
reimburse the City for professional services costs and other agreed upon
Explanation: costs for the City to research the possibility of providing additional water to
Tenaska for a proposed "Peak Plant ".
b. Increase: Fire Department Equipment
Source (Contribution from SM Energy - General Fund
$ 5,000
Revenue 5 5.000
On March 27, 2014 the City received a donation from SM Energy, 777 N.
Explanation: Eldridge Parkway, Ste. 1100, Houston, TX 77079. The donation stipulated the
funds should be used forfirefighting equipment.
C From: General Fund - Future Appropriations $ 10,000
To: IT Division - Supplies $ 10,000
The building access /security system at the Service Center is not functioning
properly in respect to being able add new employees and track access (who
has entered the building at what date and time). A standardized
access /security system for all locations is desired. Staff would like to install
the system used at City Hall at the Service Center and the Palm St. water
plant and Parker Creek wastewater plant. Total cost forthis is $22,341.
There is $12,341 already available in existing budgeted accounts. An
additional $10,000 is needed to cover the total cost. Request is being made
Explanation: for $10,000 to be moved from-General Fund - Future Appropriations to cover
the $10,000.. The original amount budgeted for General Fund - Future
Appropriations for FY 13 -14 was $106,331. Per policy 25% ($26,583) can be
allocated to other accounts by the City Manager without Council approval.
To date, $18,000 has been used (for Aquatic Center pool refurbish). This left
$8,583 available to allocate before requiring Council approval. Due to the
$10,000 amount being requested this puts the allocation overthe 25%
threshold and as such this Budget Amendment is being brought to Council
for approval.
Exhibit A
continued
d
e
f
Budget Amendments FY 13 -14
Mav 6 2014
Water CIP
From: Water CIP "FM 247 Fire Protection" 701 -7222 $ 331,194
From: Water Well Development $ 163,237
To: Water CIP "Hwy 190 E (Sycamore to Hwy 19)" - Construction $ 480,987
To: Water CIP "Hwy 190E (Sycamore to Hwy 19)" -Easements $ 13,444
Bids for the Hwy 190 Waterline project construction were
received and the bid staff will recommend awarding the
construction contract in the amount of $840,199.73 The
project account balance is $359,213. Additional funds In the
amount of $494,431 is needed to make up the shortfall in the
Hwy 190 Waterline project account. Staff is recommending:
Explanation: a) Terminating the "FM 247 Fire Protection CIP project whose
balance is $331,194 and move this budget balance to the Hwy
190 waterline project.
b) Transfering $163,237 from "Water Well Development"
project account, which currently has a balance of $391,500, to
Hwy 190 Waterline project - 701 -7209
From: Water CIP "Hwy 75 Industrial Park Waterline" 701 -7229 $ 100,000
From: Water CIP "Pine Shadows Drive" 701 -7240 $ 35,000
From: Water CIP "Water Well Development" 701 -7223 $ 228,263
From: Water CIP "Bobby K Marks (Bowers to Ave 1)" 701 -7235 $ 55,000
To: Water CIP - Unallocated Budget - 701 -999 $ 418,263
CIP Project review determined these projects should be
Explanation: eliminated. Requesting that unused budget from these
eliminated projects be moved to Water CIP Unallocated.
Wastewater CIP
From: WW CIP "North Sam Houston" 702 -70202
$
68,271
From: WW CIP "Lakeridge /Crawford" 702 -7137
$
69,336
From: WW CIP "Dawson Dam Drainage Study" 702 -7139
$
180,600
From: WW CIP "Ave M - 22nd Street" 702 -7150
$
35,492
From: WW CIP "Graham Rd Hwy 75 South" 702 -7116
$
68,200
From: WW CIP "Hwy 30 East" 702 -7117
$
43,900
From: WW CIP "Tanyard Creek Watershed" 702 -7152
$
60,000
From: WW CIP "McGary Creek Watershed" 702 -7155
$
60,000
From: WW CIP "Drainage Utility Fee Study" 702 -7157
$
50,000
From: WW CIP "Bobbitt Addition /1 -45 to Moffitt Springs" 711 -71134
$
617,231
To: WW CIP - Unallocated Budget - 702 -999
$
1,253,030
CIP Project review determined these projects should be
Explanation: eliminated. Requesting that unused budget from these
eliminated projects be moved to Wastewater CIP Unallocated.
CIP Budget tneni%�3'4
ExhibkA
continued
IN a'
g
Street CIP
From: Street CIP "Holland Street Reconstruction" 800 -8700
$ 93,868
To: Street CIP -'Unallocated Bud et - 800 -999
$ 93,868
CIP Project review determined this project should be
Explanation: eliminated. Requesting that unused budget from this
eliminated project be moved to Street CIP Unallocated.
h General CIP
From: General CIP "Service Center Fuel Tanks" 815 -81546
$ 182,425
To: General CIP - Unallocated Budget - 815 -999
$ 182,425
CIP Project review determined this project should be
eliminated. Retaining $15,000 in the project for professional
consulting on future use or disposition of fuel tanks and
Explanation: solutions for fuel operations (continue bulk purchases and
storage and pumping equipment and software vs other
methods). Requesting that unused budget from this
eliminated project be moved to General CIP Unallocated.