Ord. 2014-27 - budget amendment for Retention Incentive, HR - 3-14ORDINANCE NO. 2014-27
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2013-
2014 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP)
BUDGETS, ORDINANCE NO. 2013 -42 TO AMEND ADOPTED EXPENDITURES OF
THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2013 -2014 Annual Budget and CIP Budgets were adopted by Ordinance 201342 on September
17,2013;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues
and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council
has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the FY 2013 -2014
Annual Budget and the Capital Improvements Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE,
TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2013 — 2014 is hereby amended to include the expenditures and
revenues in Exhibit "A" and the Capital Improvements Projects budget is hereby amended to include the
expenditures described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim
herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all
other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or
invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this
ordinance.
Section 5. The necessity for amending the FY 2013 -2014 annual budget and the budget for the Capital
Improvements Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect
immediately from and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 6th day of May 2014.
THE CITY OF HUNTSVILLE, EXAS
Mac Woodwarcy, Mayor
AS TO FORM:
City Attorney
Budget Amendments FY 13 -14
Exhibit A— Aril 15, 2014
a Decrease General Fund - NonDepartmental- Miscellaneous Exp $ 212,390
Increase General Fund - applicable Divisions - applicable Sal & Ben accts $ 212,390
Decrease WaterFund - NonDepartmental- Miscellaneous Exp $ 25,201
Increase Water Fund - applicable Divisions - applicable Sal & Ben accts $ 25,201
From Wastewater Fund - Fund Balance $ 2,325
Decrease Wastewater Fund - NonDepartmental- Miscellaneous Exp $ 24,000
Increase Wastewater Fund - applicable Divisions - applicable Sal & Ben accts $ 26,325
Decrease Solid Waste Fund - NonDepartmental- Miscellaneous Exp $ 21,594
Increase Solid Waste Fund - applicable Divisions - applicable Sal & Ben accts $ 21,594
Decrease Street Fund - NonDepartmental- Miscellaneous Exp $ 17,103
Increase Street Fund - applicable Divisions - applicable Sal & Ben accts $ 17,103
From Police SRO Fund - Fund Balance $ 1,529 *
Decrease Police SRO Fund - NonDepartmental- Miscellaneous Exp $ 7,800
Increase Police SRO Fund - applicable Divisions - applicable Sal & Ben accts $ 9,329
From Arts /Wynne Home Fund - Fund Balance $ 33 *
Decrease Arts /Wynne Home Fund - NonDepartmental- Miscellaneous Exp $ 1,700
Increase Arts /Wynne Home Fund - applicable Divisions - applicable Sal & Ben accts $ 1,733
Decrease General Fund - NonDepartmental- Miscellaneous Exp $ 2,581
Increase General Fund - applicable Divisions - applicable Sal & Ben accts $ 2,581
Budget for a "Retention" payment was included in the Fiscal Year 13 -14 budget in
applicable Funds in NonDepartmental of each Fund. The FY 12 -13 audit has
demonstrated that Fund Balances for each of the Funds is sufficient to coverthe
Retention payments that were budgeted for. The above budget amendments are to
Explanation: move the needed budget amounts from NonDepartmental to the applicable Divisions
and Salary and Benefit accounts. *The amounts budgeted in NonDepartmental for the
Wastewater, Police SRO, and Arts /Wynne Home Funds was slightly less than the actual
amounts needed for the retention payments; additional Fund Balance is being
requested to coverthe needed amounts.
Retention Incentive Payment Procedure
Purpose:
To recognize the contributions of employees and encourage retention during a
time of diminished budgets, and to invest in the continuity and stability of the
organization.
Procedure:
All eligible employees will receive a 2.5 %, one -time, Retention Incentive Payment,
based on the employee's current base salary.
To be eligible, the employee must have been a full -time, benefitted employee at
the beginning of the fiscal year, October 1, 2013.
The employee must be employed on the date of payment distribution. This
distribution will occur before May 31, 2014.
This will be a payment separate from the regular payroll, with the notation,
"Retention Incentive Payment ".
All applicable taxes and retirement (TMRS) will be deducted.
This payment is subject to City Council approval based on available funding, and if
approved, is for FY 2013 -14.
Salary and Benefits costs under budget for FY 2013 listing by Fund
Under Bdgt
Amt for Retention Pmt
Ret. as % of Undr Bdg
General Fund -
$550,000
$212,390
38.6%
Water Fund -
$101,000
$25,201
24.9%
Wastewater Fund -
$ 82,000
$26,325
32.1%
Solid Waste Fund -
$ 69,000
$21,594
31.3%
Street Fund -
$ 89,000
$17,103
19.2%
Police SRO Fund -
$ -0-
$9,329
N/A
Arts /Wynne Home -
$ -0-
$1,733
N/A
H/M Tour & Vst Cntr -
$ 16,000
$2,581
16.1%
Retention Incentive Pavment - Unallocated Reserve /Fund Balance
(a) - after reduction adjustment for $2.9M assigned for use in FY 13 -14
25% Required
(10% for Arts & H /M)
Actual Unalloc
Amount to be
Unallocated Rsv/
Reserve/ Fund
used for the
Bal. @
Retention
Fund
Fund Balance
9/30/13
pmt.
General Fund
$4,200,000
$6,789,000 (a)
$212,390
Water Fund
$3,450,000
$5,025,000
$25,201
Wastewater Fund
$1,725,000
$3,557,000
$26,325
Solid Waste Fund
$1,135,000
$2,272,000
$21,594
Street Fund
N/A
$726,700
$17,103
Police SRO Fund
N/A
$36,700
$9,329
Arts /Wynne Home
$23,700
$59,700
$1,733
H/M Tourism & VC
$47,500
$1,065,500
$2,581
(a) - after reduction adjustment for $2.9M assigned for use in FY 13 -14