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Monthly Posted Agenda - 8/1/2014CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4, Mayor Pro Tern Mv Joe Emmett, Ward 1 Andy Brauninger, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe Rodriquez, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, AUGUST 5, 2014 - 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION [6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on July 15, 2014 and the Special Session for the Budget on July 22, 2014. [Lee Woodward, City Secretary] b. Adopt Ordinance 2014 -37 calling the November 4, 2014 municipal general election for the purpose of electing four (4) at- large Councilmembers, single reading required. [Lee Woodward, City Secretary] c. Approve the 2014 Joint Election Agreement and Election Services Contract with Walker County for the November 4, 2014 election. [Lee Woodward, City Secretary] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider a contract for the design and contract administration of way - finding signage for the City of Huntsville (item postponed from July 15 meeting). [Dr. Sherry McKibben, Neighborhood Resources Director] b. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for Town Creek Sanitary Sewer Replacement Project #12- 11 -04, Phase II design. [Y.S. "Ram" Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to onsider placing a proposal to adopt a property tax rate of $0.4136 per $100 valuation for the 2014 -2015 Fiscal Year (Tax Year 2014) on the agenda of the September 16, 2014 Council meeting. [Steve Ritter] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, July 22, 2014. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 5, 2014 City Council Agenda was posted the City Hall bulletin board, a place convenient and readily cessible to the general public at all times, and to the 's website, www.hun etx.gov, n compliance with Chapter 551, Texas Gove ment ode. � / n7l %DATE OF POSTING: TIME OF POSTING: [' (� am�m 1 TAKEN DOWN: i ' 1 v Le oodward, City Secretary a CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4, Mayor Pro Tom ' Joe Emmett, Ward 1 Andy Brauninger, Position 1 �om°k Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe Rodriquez, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, AUGUST 5, 2014 - 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION [6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on July 15, 2014 and the Special Session for the Budget on July 22, 2014. [Lee Woodward, City Secretary] b. Adopt Ordinance 2014 -37 calling the November 4, 2014 municipal general election for the purpose of electing four (4) at- large Councilmembers, single reading required. [Lee Woodward, City Secretary] c. Approve the 2014 Joint Election Agreement and Election Services Contract with Walker County for the November 4, 2014 election. [Lee Woodward, City Secretary] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider a contract for the design and contract administration of way - finding signage for the City of Huntsville (item postponed from July 15 meeting). [Dr. Sherry McKibben, Neighborhood Resources Director] b. Presentation, public comment, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with Klotz Associates for professional engineering services for Town Creek Sanitary Sewer Replacement Project #12- 11 -04, Phase II design. [Y.S. "Ram" Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to onsider placing a proposal to adopt a property tax rate of $0.4136 per $100 valuation for the 2014 -2015 Fiscal Year (Tax Year 2014) on the agenda of the September 16, 2014 Council meeting. [Steve Ritter] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION No requests were received by noon on Tuesday, July 22, 2014. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 5, 2014 City Council Agenda wasps d on the City Hall board, a place convenient and readily accessible to the general public at all times, and to the C s website, www. un villetx.gov, in ompliance with DATE OF POSTING: Go -nthe� 1 / I " - I II I TIME OF POSTING:{ MIT am /�S. ) TAKEN DOWN: v <� Lee odward, ty t a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, At -Large Position 4, Chair Andy Brauninger, At -Large Position 1 � Don H. Johnson, At -Large Position 3 1 Joe Emmett, Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 7, 2014 - 8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discuss call process, timing, and other related for "calling" outstanding Principal of the 2004 Certificates of Obligation in the amount of $440,000 and any accrued interest as of the call date. c. Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 7, 2014, Finance Committee Meeting Ageno a s posted on t ity Hall bulletin board, a place convenient and readily accessible to the eneral public at al times, and t th City's website, www.huntsvilletx.gov, in compliance with Chapter flex 4Wo ern en Cod 0. DATE OF POSTING: 4/1119 TIME OF POSTING: G cj L ward, C ecr DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, At -Large Position 4, Chair Andy Brauninger, At -Large Position 1 d Don H. Johnson, At -Large Position 3 Joe Emmett, Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 7, 2014 - 8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discuss call process, timing, and other related for "calling" outstanding Principal of the 2004 Certificates of Obligation in the amount of $440,000 and any accrued interest as of the call date. c. Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 7, 2014, Finance Committee Meeting Agenda w s posted on the City Hall bulletin board, a place convenient and readily accessible to the g eral public at all Imes, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, xa Governm n ode. ; DATE OF POSTING$ I I Itl TIME OF POSTING: 9 4 an Le oodward, City Sec DATE TAKEN DOWN: � lq / 1/ J CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Matt Benoit, City Manager, Ex- Officio Reggie Lepley David Zeller, Ex- Officio d James Patton Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE WEDNESDAY, AUGUST 13, 2014 — 5:00 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the August 13, 2014, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, m co fiance with Chapter 551, Texas Government Code. DATE OF POSTING: I Q , LI TIME OF POSTING: L e oodward, City S ry TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Danielle Hill FIIIIIII, Lauren Waters Susan Thompson d W-M Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek Laiton King Michelle Spencer Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, AUGUST 14, 2014 — 4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board with Mayor Mac Woodward d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 14, 2014, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pu is at all tim and to the City's website, www.huntsvilletx.gov, in ccfnplian a with Chapter 551, Texas Government Code. DATE OF POSTING: ' TIME OF POSTING: Woodward, Ci ec TAKEN DOWN: am/ m YOUTH ADVISORY BOARD AGENDA THURSDAY, AUGUST 14, 2014 — 4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board with Mayor Mac Woodward d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 14, 2014, Youth Advisory Board A Hall bulletin board, a place convenient and readily accessible to the general public at all times, www.huntsvilletx.gov, in c mplia ee with Chapter 551, Texas Government Code. *Leoodward, DATE OF POSTING: TIME OF POSTING: ` 3 D City Se TAKEN DOWN: 1 ' a pm he City rebsite, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Danielle Hill M � Lauren Waters Susan Thompson d Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek Laiton King Michelle Spencer Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, AUGUST 14, 2014 — 4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board with Mayor Mac Woodward d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 14, 2014, Youth Advisory Board A Hall bulletin board, a place convenient and readily accessible to the general public at all times, www.huntsvilletx.gov, in c mplia ee with Chapter 551, Texas Government Code. *Leoodward, DATE OF POSTING: TIME OF POSTING: ` 3 D City Se TAKEN DOWN: 1 ' a pm he City rebsite, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger, Position 1 Joe Emmett, Ward 1 Lydia Montgomery, Position 2 CM Tish Humphrey, Ward 2 Don H. Johnson, Position 3 Ronald Allen, Ward 3 Keith D. Olson, Position 4, Mayor Pro Tern Joe Rodriquez, Ward 4 NOTICE OF POSSIBLE QUORUM MONDAY, AUGUST 18, 2014 - 5:30 -6:30 P.M. Golden Corral — 205011th Street, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council may attend Congressman Kevin Brady's Town Hall. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 18, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible t the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, T s Governme t de. 1 DATE OF POSTING: TIME OF POSTING: LA j y� I' L oodward, City Secre TAKEN DOWN: -F-I 1( I I � CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Andy Brauninger, Position 1 �0 Joe Emmett, Ward 1 Lydia Montgomery, Position 2 Tish Humphrey, Ward 2 Don H. Johnson, Position 3 Ronald Allen, Ward 3 Keith D. Olson, Position 4, Mayor Pro Tern Joe Rodriquez, Ward 4 NOTICE OF POSSIBLE QUORUM MONDAY, AUGUST 18, 2014 - 5:30 -6:30 P.M. Golden Corral — 2050 11th Street, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council may attend Congressman Kevin Brady's Town Hall. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 18, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the gener,"blic at all times, and to the City's website, www.huntsvilletx.gov, in complia%ce with Chaptpf SS*, Texas Goverpmerit Code. t� /( Iq � DATE OF POSTING: u TIME OF POSTING: H r jWoodward, City TAKEN DOWN: � ( l � t CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4, Mayor Pro Tem IL It Joe Emmett, Ward 1 Andy Brauninger, Position 1 1# CAI d' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe Rodriquez, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA - TUESDAY, AUGUST 19, 2014 - 6:00 P.M. MEETING COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION [6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 5, 2014. [Lee Woodward, City Secretary] b. Authorize the City Manager to accept funding from the Department of Justice Bulletproof Vest Program the amount of $7,325.47 in grant funds, with a match of $7,325.47. [Dr. Sherry McKibben, Neighborhood Services Director] c. Award a one -year contract for water and wastewater supplies maintained in the City of Huntsville warehouse. [Carol Reed, Director of Public Works] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider adoption of Resolution 2014 -15 to redeem the remaining aggregate principal of $440,000 on the Series 2004 Certificates of Obligation. [Steve Ritter, Finance Director] b. Presentation, public comment, discussion, and possible action to adopt Ordinance 2014 -41 to amend the FY13 -14 budget and the Capital Improvement Projects budget. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action on budget process. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION a. Presentation, public comment, discussion, and possible action on a request from Walter Johnson for the City Council to consider a sagging pants ordinance. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real properly; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE t, Lee Woodward, City Secretary, do hereby certify that a copy of the August 19, 2014 board, a place convenient nd rea ily accessible to the general public at all times, d with Chapter 551, Texas�o�rernmeit Code. DATE OF POSTING: TIME OF POSTING: � � 3 a pm m TAKEN DOWN: e am on the City Hall bulletin lletx.gev, -4q compliance CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4, Mayor Pro Tem IL 14 Joe Emmett, Ward 1 Andy Brauninger, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe Rodriquez, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA - TUESDAY, AUGUST 19, 2014 - 6:00 P.M. MEETING COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION [6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS 4. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 5, 2014. [Lee Woodward, City Secretary] b. Authorize the City Manager to accept funding from the Department of Justice Bulletproof Vest Program the amount of $7,325.47 in grant funds, with a match of $7,325.47. [Dr. Sherry McKibben, Neighborhood Services Director] c. Award a one -year contract for water and wastewater supplies maintained in the City of Huntsville warehouse. [Carol Reed, Director of Public Works] 5. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to consider adoption of Resolution 2014 -15 to redeem the remaining aggregate principal of $440,000 on the Series 2004 Certificates of Obligation. [Steve Ritter, Finance Director] b. Presentation, public comment, discussion, and possible action to adopt Ordinance 2014 -41 to amend the FY13 -14 budget and the Capital Improvement Projects budget. [Steve Ritter, Finance Director] 6. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action to approve nominations for City boards, committees, and commissions. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action on budget process. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. REQUESTS FOR CITIZEN PARTICIPATION a. Presentation, public comment, discussion, and possible action on a request from Walter Johnson for the City Council to consider a sagging pants ordinance. 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 19, 2014 City Council Agenda was osted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to t e City's website, untsvilletx.gov, in compliance with Chapter 551, Texas G vernment Code. LJ i� DATE OF POSTING: t r + I TIME OF POSTING: u a lipm Le odward, City Secrets TAKEN DOWN: a /pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, At -Large Position 4, Chair Andy Brauninger, At -Large Position 1 Don H. Johnson, At -Large Position 3 IL 4 C *%F0 Joe Emmett, Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 21, 2014 - 8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of Fiscal and Budget Policies 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 21, 2014, Finance Committee Meeting Age a was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 561, Te s overnment o e. DATE OF POSTING: TIME OF POSTING: I t q 5-Y_f,, Le Woodward, City DATE TAKEN DOWN: )s I T&1 l 14 .r 0) �j U � CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, At -Large Position 4, Chair Andy Brauninger, At -Large Position 1 NO Don H. Johnson, At -Large Position 3 liko-0 Joe Emmett, Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 21, 2014 - 8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of Fiscal and Budget Policies 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 21, 2014, Finance Committee Meeting Agenda was pos d on the City Hall bulletin board, a place convenient and readily accessible to the general public �,t,all times�nd to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texa$'Governgtent o DATE OF POSTING: O 1,51 1 L+ �� w TIME OF POSTING: �� 5. -I -Y-N L Woodward, City Secretary DATE TAKEN DOWN: �` Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews, Chairman Kay King Mitchell Gene Barrett James Patton Joe Boaz Dennis Reed U Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board — Agenda THURSDAY, AUGUST 21, 2014, 1:00 P.M. Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936- 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes of July 10, 2014. B. Presentation, discussion and /or possible action regarding the exchange of land between the Archdiocese of Galveston- Houston and the City of Huntsville. C. Presentation, discussion, and /or possible action on the walking -tour map, and the grave markers identifying the headstones associated with the walking tour. D. Presentation, discussion, and /or possible action on the historical marker for the unmarked graves. E. Presentation, discussion, and /or possible action on the purchase of medallions for the south and east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions. F. Presentation, discussion, and /or possible action on relocating the sign reading "Sam Houston Memorial Drive" to a location near the entrance of 11th Street. G. Presentation, discussion and /or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Ce tery A isory card ager August 21, 2014, was posted on the City Hall bulletin board, a place convenient and red y acces ible to he general at all times, in comp) nce 4th 11 Chapter 551, Texas Government Code. Date of Posting: V I By: Time of Posting: Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews, Chairman Kay King Mitchell Gene Barrett d James Patton Joe Boaz °" Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board — Agenda THURSDAY, AUGUST 21, 2014, 1:00 P.M. Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936- 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes of July 10, 2014. B. Presentation, discussion and /or possible action regarding the exchange of land between the Archdiocese of Galveston- Houston and the City of Huntsville. C. Presentation, discussion, and /or possible action on the walking -tour map, and the grave markers identifying the headstones associated with the walking tour. D. Presentation, discussion, and /or possible action on the historical marker for the unmarked graves. E. Presentation, discussion, and /or possible action on the purchase of medallions for the south and east entrances of Oakwood, as well as the entrances for Mayes and Adickes additions. F. Presentation, discussion, and /or possible action on relocating the sign reading "Sam Houston Memorial Drive" to a location near the entrance of 11th Street. G. Presentation, discussion and /or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville metery Advis Board agenda for August 21, 2014, was posted on the City Hall bulletin board, a place convenient nd ily access' le the general publ' at all times, in compli nce ith Chapter 551, Texas Government Code. t� Date of Posting: iJ L I 4fn��, By. Time of Posting` Taken Down: I L WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR FILED FOR POSTING REGULAR SESSION At" —'�-- �'CIO%0 M AUGUST 21, 2014 1:30 PM AUG 18 2014 WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE b rench, Wali r Countyy Texas AGENDA Depuiy I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated June 19, 2014. 2. Discuss and/or approve the appointment or re appointment of the chairman of this board. 3. Discuss and/or approve raises effective October 1, 2014. 4. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $999.00 from budgeted funds. 5. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $4054.00 from budgeted funds. 6. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $3600.00 from budgeted funds. 7. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $5,685.00 from budgeted funds. 8. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2014 through September 30, 2015 in the amount of $13,178.04 from budgeted funds. 9. Discuss and/or approve renewal of the Classic Protection Systems, Inc. service contract beginning October 1, 2014 through September 30, 2015 in the amount of $1140 from budgeted funds. 10. Discuss and/or approve renewal of the Console Cleaning Specialists preventative maintenance and cleaning contract beginning October 21, 2014 through October 20, 2015 in the amount of $1600.00 from budgeted funds. INFORMATION ITEMS A. Provide Information regarding the upcoming HGAC 9 -1 -1 equipment upgrade B. Staff Update C. Citizen Input D. Media VI. ADJOURN On this August 18, 2014, notice was filed with the Administrative Secretary of the County Judge, and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on August 18. 2014, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. L tc>tl WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR FILED REGULAR SESSION AUGUST 21, 2014 1:30 PM WALKER COUNTY COMMISSIONERS C( 1100 UNIVERSITY AVENUE AGENDA At1° Up'd cPOSTING )URTROOM AUG 18 2014 b' rench, (Mall r County Texas Deputy 1. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, em to men t� evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. W. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated June 19, 2014. 2. Discuss and/or approve the appointment or re appointment of the chairman of this board. 3. Discuss and/or approve raises effective October 1, 2014. 4. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $999.00 from budgeted funds. 5. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $4054.00 from budgeted funds. 6. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $3600.00 from budgeted funds. 7. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2014 through September 30, 2015 in the amount of $5,685.00 from budgeted funds. 8. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2014 through September 30, 2015 in the amount of $13,178.04 from budgeted funds. 9. Discuss and/or approve renewal of the Classic Protection Systems, Inc. service contract beginning October 1, 2014 through September 30, 2015 in the amount of $1140 from budgeted funds. 10. Discuss and/or approve renewal of the Console Cleaning Specialists preventative maintenance and cleaning contract beginning October 21, 2014 through October 20, 2015 in the amount of $1600.00 from budgeted funds. i INFORMATION ITEMS A. Provide Information regarding the upcoming HGAC 9 -1 -1 equipment upgrade B. Staff Update C. Citizen Input D. Media Vl. ADJOURN On this August 18, 2014, notice was filed with the Administrative Secretary of the County Judge, and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. � �/� Z 2 29 b! L Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on August 18, 2014, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton • S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA August 21, 2014 at 5:30 PM CITY HALL — COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of July 10, 2014. 5. CONSIDER the FY2014 -2015 Meeting Schedule and Submission Deadlines. 6. DISCUSS the Development Code update revision process. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 21, 2 4 lanning & Ztrce m's 'on Agenda was poste n City Hall bulletin board, a place con nient a d readily accessible to the genera publi all time , in with Chapter 551, Texas ovem ent Code. � � � I DATE OF POSTING: / TIME OF POSTING: _ I I I i Lee Woodward, City Secretary TAKEN DOWN: W; 1 L4 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings I Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA August 21, 2014 at 5:30 PM CITY HALL — COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of July 10, 2014. 5. CONSIDER the FY2014 -2015 Meeting Schedule and Submission Deadlines. 6. DISCUSS the Development Code update revision process. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT A,, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE _ A !'--1 I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 21 20 4 lani Zoning Commission Agenda ti s posted n the City Hall bulletin board, a place con nlent nd readily accessible to the general p bli a all tim s, 'n compliance with Chapter 5 Texas ovemment Code. � DATE OF POSTING: V O I f - +-1 TIME OF POSTING: �] Lee Woodward, City Secretary TAKEN DOWN: -I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair .4V John McManners Bill Butler tiny o� Gerald Norwood Bill Gibson !' Charlotte Oleinik Jeffrey Clark Kenneth Lee Leta Reiner Richard Yawn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, AUGUST 21, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the August 21, 2014, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all t es, and to the City's website, www.huntsvilletx.gov, in co Ty lianc with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: Lee W ward, ity ecretary TAKEN DOWN: l LA CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair RV John McManners Bill Butler GAY Gerald Norwood Bill Gibson two Charlotte Oleinik Jeffrey Clark Kenneth Lee Leta Reiner Richard Yawn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, AUGUST 21, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -I do hereby certify that a copy of the August 21, 2014, City of Huntsville, Texas Veterans Affai Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti s, and to the City's website, www.huntsvilletx.gov, in co pliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: C�J�� Lee Wo ard, i Secre ry TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4 Mayor Pro Tern k Joe Emmett, Ward 1 Andy Brauninger, Position 1 A Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe P. Rodriquez, Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY, AUGUST 28, 2014 — 4 -7 P.M. CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Councilmembers may attend a Main Street Planning workshop with Debra Drescher, Main Street Coordinator for the State of Texas. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 28, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, T xas Government Code. DATE OF POSTING: $ / I5 [lq f) TIME OF POSTING: Le oodward, City Secretary TAKEN DOWN: �� I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D. Olson, Position 4 Mayor Pro Tern IL Joe Emmett, Ward 1 Andy Brauninger, Position 1 C Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Don H. Johnson, Position 3 Joe P. Rodriquez, Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY, AUGUST 28, 2014 — 4 -7 P.M. CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Councilmembers may attend a Main Street Planning workshop with Debra Drescher, Main Street Coordinator for the State of Texas. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 28, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texa Government Code. DATE OF POSTING: -5/ l� ,y TIME OF POSTING: 45 fx --4 t" . *Leeodwar lty Secretary 0 TAKEN DOWN: I Cheryl Spencer, Chair Ariel Traub Sam Moak Gaye Clements Ferne Frosch Cheryl Spencer Todd Armstrong Linda Patteson Tom Rogers CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward MAIN STREET ADVISORY BOARD I* (Adift �CA_ 0 HISTORIC PRESERVATION COMMISSION MAIN STREET STRATEGIC TRAINING THURSDAY, AUGUST 28, 2014 - 4 P.M. City Hall - Council Chambers 1212 Avenue M, Huntsville, Texas 77340 AGENDA Helen Belcher Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio Beverly Hansen Steve Goetz James Patton George Russell, Ex- Officio State Coordinator Debra Drescher will lead a Main Street Strategic Training that will involve both the Main Street Advisory Board and the Historic Preservation Commission. No action, or vote, by either of these boards will take place at this training. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. ,_�' ,1 Date of Posting: I lay liq Time of Posting: Date Taken Down: c Cheryl Spencer, Chair Ariel Traub Sam Moak Gaye Clements Ferne Frosch Cheryl Spencer Todd Armstrong Linda Patteson Tom Rogers CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward MAIN STREET ADVISORY BOARD 0i HISTORIC PRESERVATION COMMISSION MAIN STREET STRATEGIC TRAINING THURSDAY, AUGUST 28, 2014 - 4 P.M. City Hall - Council Chambers 1212 Avenue M, Huntsville, Texas 77340 AGENDA Helen Belcher Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio Beverly Hansen Steve Goetz James Patton George Russell, Ex- Officio State Coordinator Debra Drescher will lead a Main Street Strategic Training that will involve both the Main Street Advisory Board and the Historic Preservation Commission. No action, or vote, by either of these boards will take place at this training. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator, at (936) 291 -590 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: I Date Taken Down:- City Secretary David Anderson Tommy Cummings Leroy Hilton CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman N � PLANNING & ZONING COMMISSION AGENDA Bill Barry Marilyn Soffar S.O. Woods, Jr. August 28, 2014 at 5:30 PM CITY HALL — COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the _ Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arranclements can be made 1, CALL TO ORDER 2, PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4, CONSIDER the Preliminary Plat of Sterling Ridge subdivision located on the west side of State Highway 19 at Ellisor Road in the ETJ. 5, PUBLIC COMMENTS 6, ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 7, ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - imp/ementation of security personnel or devices, 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 28, 2or Hall bulletin board, a place conve ient and readily accessible to the general public, at Code. 0j1q DATE OF POSTING: " TIME OF POSTING: TAKEN DOWN: r3'j mm�g & Zoning ommis on Ag n0a was posted I times, in 7rnpl nce wi p Cha tgr 551, Texas C Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA August 28, 2014 at 5:30 PM CITY HALL — COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arran ements can be made. 1 _ CALL TO ORDER PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4, CONSIDER the Preliminary Plat of Sterling Ridge subdivision located on the west side of State Highway 19 at Ellisor Road in the ETJ. 5, PUBLIC COMMENTS 6, ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 7, ADJOURNMENT H during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.078 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 28, Et Zd on the City Hall bulletin board, a place conve ent and aadily accessible to the general pu in mp nce 'th hapter 551, e s Government Code. DATE OF POSTING: ��� TIME OF POSTING: r Lee Woodward, City Secretary TAKEN DOWN: