ORD 2008-01 - Amending Personnel Rules Ch 4 (ORD 2005-17) 01-22-2008ORDINANCE 2008 -01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE,
TEXAS, AMENDING THE PERSONNEL RULES OF THE CITY OF HUNTSVILLE
BY AMENDING CHAPTER 4.
WHEREAS The City of Huntsville Employee Policies and Procedures were originally adopted on
September 20, 2005, by Ordinance No. 2005 -17; and
WHEREAS The proposed policy Chapter 4, Section 7, Personal Leave grants personal leave for up
to three (3) days to transact personal business. Personal leave may be substituted for
Cinco de Mayo and Juneteenth as the City of Huntsville will no longer be
observing these granted days as Holidays; and
WHEREAS Other sections of the Employees Policies and Procedures are also being amended; and
WHEREAS the Personnel Committee of the City Council has reviewed the recommended
amendments as proposed by the City Manager and Director of Administrative
Services;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, that:
SECTION 1: Chapter 4, Section 1, Paid Holidays of the Personnel Rules of the City of
Huntsville, is hereby amended to read.
Policy
A. The following days are authorized holidays granted by the City:
New Year's Day
Martin Luther King's Birthday
Good Friday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Day after Thanksgiving
Christmas Day
Additional Christmas Holiday
January I"
January 15`h
The Friday before Easter Sunday
May 30`h
July 4`h
First Monday in September
Fourth Thursday in November
Fourth Friday in November
December 25`h
Designated by City Council
New Year's Day, Martin Luther King's Birthday, Good Friday, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Day and the
additional Christmas Holiday are all fixed holidays.
SECTION 2: Chapter 4, Section 7, Personal Leave of the Personnel Rules of the City of
Huntsville, is hereby amended to add:
4.7 Personal Leave:
Policy
Personal leave for up to three (3) days is granted to every full -time City of Huntsville employee so that
employees may receive paid time off to transact personal business.
Procedure
(1) Personal leave is time granted for discretionary purposes to every full -time City of Huntsville
employee for three (3) days of each calendar year if he is on City of Huntsville payroll on the
first day of the year. Employees not on the payroll on January 1 st, but who go on the payroll
later in the year, may have personal leave in accordance with the following table:
Date of Employment or
Return from Leave of Absence
After January 1, but before February 16
After February 15, but before April 16
After April 15, but before June 16
After June 15, but before August 16
After August 15, but before October 16
Number of Personal
Leave Days Allowed
for Remainder of
Calendar Year
After October 15, but before December 16
After December 15, but before January 1
2 'h
1 '/2
(2) Requests for personal leave should be submitted as soon as practicable in order to minimize any
disruption to department operations. Department Heads may deny a personal leave request if the
leave would interfere with the efficient and effective operations of the department or the City of
Huntsville; in the event of an employee personal leave request, the Department Head shall apply
the standard utilized for requests off on recognized national holidays. A request for personal
leave may be denied if the employee is on a plan for improvement, disciplinary probation or has
been disciplined in writing for poor attendance during the three months preceding the employee's
request to use personal leave. Personal leave time may not be used to cover time missed from
work while the employee is on FMLA leave (regular or intermittent), an extended medical leave
of absence or any other leave of absence granted by the City of Huntsville.
(3) Employees may not carry over unused personal leave from one calendar year to another.
(4) Since an employee's absence on personal leave is time granted rather than earned, employees will
not be reimbursed for unused personal leave. In addition, at the termination of an employee's
service, there shall be no payment for unused personal leave.
SECTION 3: This Ordinance shall take effect immediately.
PASSED AND APPROVED this 22 °a day of Tnnunry 700R
AT ST:
tep�nie Brim, City Secretary
APPROVED AS TO RM:
Thomas A. Leep r, Citj Attorney