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ORD 2009-04 - Amend 2007-08 Budget Amendments 11-11-2008ORDINANCE NO. 2009-04 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL YEAR 2007 — 2008 ANNUAL BUDGET, ORDINANCE NO. 2007 -26 TO AMEND ADOPTED EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2007 - 2008 Annual Budget was adopted by Ordinance 2007 -26 on September 4, 2007; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the 2007 — 2008 budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2007 — 2008 is hereby amended to include the expenditures and revenues described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 11th day of November, 2008. THE CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor ATTEST: Step t ie Brim, City Secretary APPROVED AS TO FORM: Thomas A. Lee , C y Attorney Budget Amendments (Salaries /Benefits) FY 07 -08 Budget amendment due to over budget amounts in Salaries and Benefits. Salaries at end of year are approximately 1 % over budget due to overtime during Hurricane Ike, payroll accruals, and timing of COLA adjustments. Fund 101 - General Fund TO Division: Div /Acct Acct Title Amount Office of City Secretary 114 -51201 TMRS Retirement $ 5,247.00 Office of City Attorney 115 -51111 Salaries - Full Time $ 2,146.00 Human Resources 150 -51111 Salaries - Full Time $ 7,725.00 Finance 210 -51118 Salaries - Part time $ 1,687.00 Public Utilities Admin 320 -51111 Salaries - Full Time $ 3,536.00 Garage Operations 389 -51111 Salaries - Full Time $ 7,981.00 Building Services 444 -51111 Salaries - Full Time $ 2,935.00 Police 551 -51130 Overtime $ 41,932.00 Fire 552 -51111 Salaries - Full Time $ 3,980.00 Engineering 717 -51111 Salaries - Full Time $ 6,957.00 Main Street 839 -51111 Salaries - Full Time $ 595.00 $ 84,721.00 FROM Division , Div /Acct I Acct Title Amount Non- departmental 1101 -99100 Future Appropriations $ 47,301.00 Meter Reading 1 368 -51130 Fund Balance $ 37,420.00 $ 84,721.00 Fund 220 - Water Fund TO Division Div /Acct I Acct Title Amount Water Production 1 361 -51111 ISalaries - Full Time $ 10,086 00 Meter Reading 1 368 -51130 JOvertime $ 2,146.00 $ 12,232.00 Fund 221 - Wastewater TO Division- Div /Acct Acct Title Amount Wastewater Collection 363 -51130 Overtime $ 5,037.00 NB Davidson WW Plant 365 -51130 Overtime $ 7,4$7.00 Robinson Creek WW Plant 366 -51130 Overtime $ 1007200 Environmental Services 367 -51111 Salaries - Full Time $ 3,040A0 $ 25,636.00 Fund 224 - Solid Waste TO Division' Div/Acct Acct Title Amount Commercial Collection 373 -51130 Overtime $ 8,237.00 Residential Collection 375 -51130 Overtime $ 11,696.00 Recycling 377 -51111 1 Salaries - Full Time $ 401.00 $ 20,334.00 Fund 260 - Oakwood Cemetery Operating Fund TO Division" Div /Acct Acct Title Amount Cemetery Operations 1 460 -51111 ISalaries - Full Time 1 $ 2,044.00 FROM Division DIVtAcct I Acct Title Amount Cemetery Operations 460 -57022 11 m rovements - Cemetery $ 2,044.00 Fund 601 - Court Security SRF TO Division DivcAcct Acct Title Amount Court Security Division 1 432 -51111 ISalaries - Full Time 1 $ 189.00 FROM Division Div/Acct Acct Title < Amount Court Security Division 1 432 -52040 IGas&Oil $ 189.00 Fund 603 - Street SRF TO Division Div/Acct Acct Title - Amount Streets 323 -51130 Overtime $ 25,243.00 Street Sweeping 382 -51130 Overtime $ 2,477.00 Drainage Maintenance 384 -51130 Overtime $ 7,853.00 $ 35,573.00 FROM Division Div/Acct Acct Title Amount Airport SRF 1 399 -51130 Fund Balance $ 25,243.00 Street Sweeping 382 -52040 Gas & Oil $ 2,477.00 Drainage Maintenance 384 -55070 Purchased Services /Contracts $ 7,853.00 $ 35,573.00 Fund 609 - Airport SRF TO Division" Div /Acct Acct Title Amount Airport SRF 1 399 -51130 lOvertime 1 $ 319.00 FROM Division DlvlAcct I Acct Title Amount Airport SRF 399 -52130 1 Other Supplies 1 $ 319.00 Fund 612 - PD School Resource Officer SRF TO Division Div /Acct Acct Title Amount School Resource Officers 555 -51130 Overtime Fs -11,178.00 FROM Division DivlAcct I Acct Title - Amount Fund Balance 1 $ 11 178.00 Budget Amendments FY 07 -08 Budget amendment to reconcile end -of -year over budget amounts. Over budget amounts are due to various factors; including increases in gas & oil prices, utility costs, and Hurricane Ike related expenses. Fund 101 - General Fund TO Division Div /Acct Acct Title Amount Public Utilities Admin 320 -52130 Other Supplies $ 3,428.05- Community Services Admin 420 -52130 Other Supplies $ 403.00 Community Services Admin 420 -55070 Purchased Services /Contracts $ 616.00 Police 551 -52040 Gas & Oil $ 9,430.00 Fire 552 -54030 Radio Maintenance $ 3,483.00 Plannin &Dev Admin 700 -55070 Purchased Services /Contracts $ 8,259.00 Main Street 839 -52136 Main St. Meeting Expenses $ 1,019.00 Main Street 839 -55020 Lease of Land $ 38.00 $ 26,676.00 FROM Division Div/Acct Acct Title Amount City Council 112 -55889 Special Studies $ 8,500.00 Office of City Manager 113 -51201 TMRS Retirement $ 6,528.00 Public Utilities Admin 320 -55080 Training & Seminars $ 2,370.00 Community Services Admin 420 -51111 Salaries - Full Time $ 1,019.00 Planning & Dev Admin 700 -51111 Salaries - Full Time $ 8,259.00 Water Distribution $ 26,676.00 • 1 TO Division Div /Acct Acct Title Amount Water Production 361 -52070 Chemical Supplies $ 6,612.00 Water Production 361 -54040 Motor Vehicle Maintenance $ 358.00 Water Distribution 362 -52150 Water Tap Supplies $ 8,795.00 Water Distribution 362 -53020 Water Line Maintenance $ 3,259.00 Water Distribution 362 -54040 Motor Vehicle Maintenance $ 4,534.00 Water Distribution 362 -54042 Meters - Change Out Program $ 5,538.00 $ 29,096.00 Fund 221 - Wastewater TO Division Div /Acct Acct Title Amount AJ Brown WW Plant 364 -52040 Gas & Oil $ 6,717.00 AJ Brown WW Plant 364 -53070 Maint -Sewer Plant/Lift Station $ 1,731.00 NB Davidson WW Plant 365 -52040 Gas & Oil $ 4,943.00 Robinson Creek Ww Plant 366 -52040 Gas & Oil $ 5,773.00 Robinson Creek Ww Plant 366 -55040 Electric $ 13,740.00 Wastewater Collection* 363 -69020 Capital Equipment $ 208,351.00 5 Generators + freight for Hurricane Ike $ 241,255.00 FROM Division Div /Acct Acct Title Amount. Non-Departmental 1221 -99100 Future Appropriations $ 8,146.00 AJ Brown WW Plant 364 -55040 Electric $ 10,000.00 Environmental Services 367 -52070 Chemical Supplies $ 7,000.00 Wastewater Collection 363 -54040 Motor Vehicle Maintenance $ 7,758.00 Solid Waste Disposal 374 -55550 Fund Balance $ 208,351.00 * Steely Lumber - Debris grinding /haul out (Hurricane Ike) $ 241,255.00 Fund 224 - Solid Waste TO Division Div /Acct Acct Title:: Amount Commercial Collection 373 -52040 Gas & Oil $ 8,717.00 Solid Waste Disposal 374 -52040 Gas & Oil $ 15,472.00 Solid Waste Disposal 374 -54040 Motor Vehicle Maintenance $ 4,036.00 Solid Waste Disposal * 374 -55070 Purchased Services /Contacts $ 236 818.00 Solid Waste Disposal 374 -55550 Waste Disposal Contract $ 36,792.00 * Steely Lumber - Debris grinding /haul out (Hurricane Ike) $ 301,$35.00 FROM Division Div /Acct Acct Title Amount Fund Balance $ 257 635.00 Non-departmental 224 -1224 Insurance - Fleet $ 1,000.00 Commercial Collection 373 -54040 Motor Vehicle Maintenance $ 2,700.00 Solid Waste Disposal 374 -53010 Building Maintenance $ 4,500.00 Solid Waste Dis osal 374 -51111 Salaries - Full Time $ 11,000.00 Residential Collection 375 -54440 Motor Vehicle Maintenance $ 20,000.00 Residential Collection 375 -55070 Purchased Services /Contracts $ 5,000.00 $ 301,835.00 Fund 302 - Medical Insurance Fund TO Division DlvlAcct Acet Title Amount ; Non-department;] 1 1302 -78983 Claims Disbursements -Medical $ 4,626.06- FROM Division Div /Acct I Acct Title Amount Non - departmental 1 1491 -56091 Fund Balance $ 4626.00 Fund 491 - Employee Assistance Fund TO Division DivlAcct Acct Title Amount Non - departmental 1 1491 -56091 jEmployee Assistance Disbursement $ 2,000.00 FROM Division Div /Acct Acct Title Amount Non-departmental 1492 -56092 Fund Balance $ 2,000.00 TO Division Div /Acct Acct Title Amount Non-departmental 1492 -56092 1 Scholarship Disbursement 1 $ 1,000.00 FROM Division Div/Acct Acct Title Amount Amount Fund Balance $ 1,000.00 Fund 602 - Court Technology SRF TO Division Div /Acct I Acct Title Amount Non-departmental 1602 -52200 Non -ca ital Equipment Purchases 1 $ 1.00 FROM Division Div /Acct Acct Title _ Amount Fund Balance $ 1.00 Fund 603 - Street SRF TO Division DivlAcct Acct Title Amount Streets 323 -52040 lGas & Oil $ 18,268.00 Streets * 323 -55070 1 Purchased Services /Contracts $ 145,158.00 $ $ 163,426.00 FROM Division Div1Acct Division Div /Acct Acct Title Arts Center Amount Streets 323 -57100 Street Light Installation $ 9,000.00 JArts Commission Contract Fund Balance $ 154,426.00 * Includes rental of loaders and debris contractors for use of Hurricane Ike activities $ 163,426.00 s — TO Division Div1Acct Acct Title: Amount Arts Center 840 -55040 Electric $ 2,989.00 Arts Center 1 840 -78040 JArts Commission Contract $ 2,741.00 $ 5,750.00 FROM Division Div /Acct Acct Title Amount Arts Center 840 -51111 Salaries - Full Time 1 $ 6,730.00 Fund 815 - General Improvements CIP TO Division Dhr /Acct I Acct Title Amount Oakwood Cmtry Mayes Addt ** 1 81529 -62300 lConstruction $ 11,821.00 $ 11,821.00 * *Project was under budget $11,821 when it was originally closed. This request is to reopen the project, move the $11,821 back into the project so that the project can be extended to 9th St. The contrator portion of the project is complete and only additional materials are needed to extend the roadway to 9th St. Additional work will be done in- house. Budget Amendments FY 07 -Q8 Budget amendment for over budget amount in H/M Tax - Tourism fund. Fund is over budget due to difference in budgeted amount and contracted amount. Approved by Council October 7, 2008. Fund 663 - Hotel /Motel Tax - Tourism TO Division DIvIAcct Acct Title Amount Tourism 1 881 -56100 ITourism Promotion 1 $2.863.00 FROM Division Div /Acct Acct Title' Amount Fund Balance 1$2,863.00