MIN CC 10/17/2006CITY COUNCIL MEETING OCTOBER 17, 2006
BOOK "T"
343
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 17TH DAY OF OCTOBER 2006, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
li The Council met in a regular session with the following members present:
L! COUNCILMEMBERS: OFFICERS:
l: J. Turner Bob Tavenner Kevin Evans, City Manager
Mickey Evans Dalene Zender Danna Welter, City Secretary
Melissa Mahaffey Mac Woodward Thomas Leeper, City Attorney
Jack Choate Clarence Griffin
Jim Willett
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Will Durham, Charles Rushing and Jack Remeny spoke in favor of the City exercising water option with Trinity River
Authority.
PRESENTATIONS
!. a. Proclamation - United Way of Walker County Golden Jubilee Month.
b. Proclamation - Municipal Court Week.
c. Clean Up Task Force - New Addition, as presented by Mike Roempke. Chief Building Inspector. '.
CONSENT AGENDA
a. Consider minutes of October 3, 2006. [ Danna Welter]
Councilmember Choate made a motion to approve the consent agenda and Councilmember Tavenner seconded
the motion The motion passed unanimously.
STATUTORY AGENDA
a. Approve annual purchase of workstations /servers /printers scheduled for replacement according to the City's
replacement schedule, as presented by Chris Vasquez, IT Coordinator.
This request is for approval foran annual purchase of workstations /servers /printers scheduled for replacement according
to the City's replacement schedule.
FISCAL IMPACT or FUNDING SOURCE:
Budgeted account number is 309 - 655 -52200 (Non Capital Equipment Purchases). Available budget is $73.358.00.
Budgeted account number is 309 -655 -69020 (Cap. Mach /Tools /Equip). Available budget is $27,500.00.
Total available budget is $99,858.00.
b. Approve purchase of a 2007 Mack Cab /Chassis with a Peterson TL3 Lightning Dual Loader, a heavy duty trash truck
with a grapple arm, as presented by Bill Daugette, Director of Public Utilities.
The purchase of this truck will allow the City of Huntsville to offer for the first time, scheduled and on -call heavy trash
pickup and recycling in a cost effective manner, reducing labor and landfill tipping fee costs. Availability of this equipment will
also give the City an ability to respond rapidly to the need for heavy debris removal in emergency situations caused by storm
or hurricane wind damage.
The Citywas awarded a $175,288 Houston - Galveston Area Council Fiscal Year2007 Solid Waste Implementation Grant
to purchase the heavy duty truck. Pricing was obtained through two State of Texas Purchasing Cooperatives: H -GAC and the
Texas Local Government Buy Board. All competitive bidding requirements and regulations are metwhen purchasing through
State of Texas Purchasing Cooperatives.
FISCAL IMPACT or FUNDING SOURCE: $ 175, 287. 88 — Fiscal Year 2007 H -GAC Solid Waste Implementation Grant.
' Councilmember Willett made a motion to approve purchase of a 2007 Mack Cab /Chassis with a Peterson TL3 Lightning
Dual Loader, a heavy duty trash truck with a grapple arm and Councilmember Griffin seconded the motion The motion
passed unanimously.
c. Consider Ordinance 2006 -10 -17.1 amending the existing Traffic Schedules to define angle parking areas, as presented
by Thomas Leeper, City Attorney.
iiFor very many years, the City has had angle parking and straight -in parking in several areas of the City. The
longstanding practice is evidenced by pavement markings. At some point in time, the Texas Transportation Code was
�� amended to provide that parking on public roads, where allowed, should be accomplished by parallel parking, but that a local
CITY COUNCIL MEETING OCTOBER 17, 2006 BOOK "T"
344
authority may by ordinance permit angle parking. The City has continued providing angle parking in certain areas but has not
formally defined these areas "by ordinance ".
d. Consider Ordinance 2006 -10 -17.2 amending the City's Code of Ordinances providing general authority for penalties for
violation of Huntsville Ordinances, as presented by Thomas Leeper.
The Texas Legislature amended the Texas Penal Code to require the inclusion of a culpable mental state for certain
offenses defined by municipal ordinance. The proposed amendment to Section 2.01.08 will define an appropriate culpable
mental state for ordinance violations where such is not otherwise specifically defined.
Councilmember Choate made a motion to consider Ordinance 2006 -10 -17.2 amending the City's Code of Ordinances
Providing general authority for Penalties for violation of Huntsville Ordinances. and Councilmember Woodward seconded the
motion. The motion passed unanimously.
e. Authorize City Manager to enter into a Construction Contract with Grisham Construction for an amount not to exceed
$122,167.69 for the construction of sewer lines and appurtenances along Pine Hill Road, as presented by Steve Stacy, I;
Director of Public Works.
This item was pulled from this agenda.
f. Consider proposed contract with the Boys & Girls Club of Walker County for after - school -type recreation programming at
Martin Luther King Jr. facility, as presented by Stephanie Brim, Director of Community Services.
In spring 2006 the Boys and Girls Club of Walker County brought forth a proposal to provide recreational programming
at the Martin Luther King, Jr. Center. The City has provided this programming in the past, although unsuccessful efforts in
improving declining attendance led to program reductions and eventually termination. The Boys & Girls Club has proposed
running an after - school recreation program five days a week from 3:00- 6:OOpm following the HISD school calendar (with the
potential for program expansion). This is different from an after - school on- campus program in that it is NOT licensed child
care but rather true recreational programming, although tutoring and other grade improvement assistance is offered in the
programming. At their October 9, 2006 meeting, the Parks and Recreation Advisory Board ( "Board ") voted unanimously to
forward this contract to the City Council for approval.
Staff have visited the current Boys & Girls Club program at Scott Johnson Elementary, and have metwith the Executive
Director, Regional Director and Boys & Girls Club Board members regarding this potential partnership. The proposed contract
generally calls for the City to provide location (MILK Center) with utilities, and funding to the Boys & Girls Club for two staff
members for the program. Boys and Girls Club will provide oversight to the programming, any additional staffing needed, and
all other materials for programming. Additionally, the contract includes scholarship opportunities for up to 100 annual
memberships, the only one -time cost to participants, at a cost of $15 each. Funding of both the employees and the
scholarships will be paid on a monthly basis, as verified.
There is a provision requiring regular reporting from the Boys & Girls Club, although the goals and objectives are not 'I
specifically delineated in this contract. Parks and Recreation Advisory Board members have requested additional information
regarding the goals and objectives of the Boys & Girls Club; these have been provided to the Board for discussion at their next
regular Board meeting (and are included in this packet).
FISCAL IMPACT /FUNDING SOURCE:
(1) Included in this year's budget is $9,000 specifically for after - school recreational programming at the MILK Center. Thetotal !
for the staffing is written not exceed $10,080 contractually, and given the start time did not coincide with the start of the school
year, this total will probably not be realized.
(2) Additionally, $1,500 is included in a line item in the contract for scholarship opportunities.
(3) All funds will be paid from the Recreation Division Youth and Recreation Programs line item (101- 421 - 57375) for a total not
to exceed 511,580.
Councilmember Zender made a motion to approve the contract with the Boys & Girls Club of Walker County for after -
school -type recreation programming at Martin Luther King Jr. facility in an amount not to exceed $11,580, and Councilmember
Mahaffey seconded the motion. The motion passed unanimously.
g. Consider Ordinance 2006 -10 -17.3 authorizing the City Attorney to make an offer for the City of Huntsville for the
acquisition of certain interests in property that is required for public purpose (utility easement and temporary construction
easement) in the First Star South Subdivision, Section 3, in the Malcolm Johnson Survey, A -299, Walker County, Texas;
Directing the City Attorney to institute eminent domain proceedings, as presented by Thomas Leeper.
This item was discussed in executive session.
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Approve Resolution 2006 -10 -17.1, endorsing the placement of a plaque at the National Guard Armory to be provided
through private donations to honor the men of the Texas 36'° Division, Second World War, as presented by Mayor J.
Turner.
Mayor Turner made a motion to approve Resolution 2006 -10 -17 1 endorsing the placement of a plague at the National'.
Guard Armory to be provided through private donations to honor the men of the Texas 36' Division Second World War, and
Councilmember Evans seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OCTOBER 17, 2006 BOOK "T" 345
b. Discuss and take action to authorize the City Manager to exercise water option with Trinity River Authority as presented
by Councilmember Mac Woodward.
Councilmember Woodward made a motion to authorize the City Manager to exercise the water option with Trinity River
Authority, and Councilmember Choate seconded the motion.
Following the motion, City Council adjourned to Executive Session.
C. Consider and take action on a comprehensive water supply policy as presented by Mayor J. Turner.
Mayor Turner made a motion to direct staff to pursue the four comprehensive aspect to water to benefit the City.
and Councilmember Mahaffey seconded the motion.
After discussion, Mayor Turner and Councilmember Mahaffey withdrew the motion.
d. Annual evaluation of Charter Officers — City Attorney and City Judge.
This item was not discussed.
PUBLIC COMMENTS
1. Ray Martin. Mr. Martin read a statement from SHSU Student Body President, Christopher Whitaker, stating his thanks
for the support of City Council and the community at the Campus Community Town Hall event.
2. Jason Myers. Mr. Myers stated that Sigma Chi Fight Night would becoming up soon and asked for Council's support of
this event. He stated that this is a charitable event and the proceeds this year will help build a memorial at the Veteran's
Museum.
None.
MEDIA
EXECUTIVE SESSION [8:15 p.m. — 8:37 p.m.]
RECONVENE [8:41 p.m.]
Councilmember Tavenner made a motion to authorize the City Attorney to make an offer for the acquisition of certain
interests in real property required for public purpose (utility easement) and Councilmember Griffin seconded the motion The
motion passed unanimously.
A vote was taken on the following motion previously made:
The motion passed
ADJOURNMENT [8:45 p.m.]
Danna Welter, City Secretary