MIN CC 09/19/2006J
CITY COUNCIL MEETING SEPTEMBER 19 2006 BOOK T
337
Ij MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 19TH DAY OF SEPTEMER 2006, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS
'I J. Turner
!. Mickey Evans
Melissa Mahaffey
:] Jack Choate
Absent: Jim Willett
WORK SESSION [5:00 p.m. — 5:45 p.m.]
a. Trinity River Authority — Surface Water; and
b. Committee Appointments.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Acting City Manager Glenn Isbell led the invocation.
PRESENTATIONS
a. Ag Communications Presentation — Waste -to- Energy.
Mr. Gary Evans, HISD Agriculture Department stated that this group of students has won a statewide FFA competition
on this program and now would be competing nationwide.
PUBLIC COMMENTS (Agenda Items Only)
None.
PUBLIC HEARING
[Texas Community Development Block Grant Program]
No comments made.
CONSENTAGENDA
a. Consider minutes of September 5, 2006. [ Danna Welter]
b. Approve Ordinance 2006 -09 -19.1 amending the FY 2005 -06 annual budget. [Winston Duke]
Councilmember Evans made a motion to approve the consent agenda and Councilmember Choate seconded the
STATUTORY AGENDA
a. Authorize the City Manager to execute a contract with Great -West Health Care and approve renewals of city
insurance programs, as presented by Victor Pena, Director of Administrative Services.
City of Huntsville annual group health plan contract expires on 09- 30 -06. Proposals were accepted and reviewed; each
proposal contained specific & aggregate stop loss, plan administration, employee assistance program, and expected claim
losses. The city received quotes from our current provider Great -West Health Care, Blue Cross /Blue Shield and Humana.
Proposal Summary:
Great West: $1,605,142 expected claims; $2,543,080 maximum; $75,000 stop loss @ $357,283 estimated premium;
$117,536 administration fee (max increase 3% for 2007 & 2008); EAP rates guaranteed 2 years).
Blue Cross: $1,694,243 expected claims; $2,437,358 maximum; $ 85,000 stop loss @ $142,463 estimated premium;
$135,000 administration (one year guarantee on administration & stop loss).
Humana: $1,741,169 expected claims; $2,445,551 maximum; $75,000 stop loss @ $216,542 estimated premium; $101,000
administration (one year guarantee on stop loss, two years on administration).
Present program expected claims for 2005 /2006: $1,440,349 expected and $1,801,500 including amount over stop loss.
Run -off estimate of $321,000 would be paid in addition to expected claims if there were a change in carriers.
FISCAL IMPACT or FUNDING SOURCE:
1) Great West Self- funded plan insurance disbursement: Account #
i) Claims estimate = $1,605,142 plus $321,000 run -off 302 -78983
ii) Employee Assistance Plan (EAP) 7,416 ($2.00 /employee) 302 -78984
iii) Administration (EPSI) 51,181 302 -78984
iv) Administration (GW) 117,536 302 -78984
v) Stop Loss Premiums 357,283 302 -78984
OFFICERS:
Bob Tavenner
Glenn Isbell, Acting City Manager
Dalene Zander
Danna Welter, City Secretary
Mac Woodward
Clarence Griffin
WORK SESSION [5:00 p.m. — 5:45 p.m.]
a. Trinity River Authority — Surface Water; and
b. Committee Appointments.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Acting City Manager Glenn Isbell led the invocation.
PRESENTATIONS
a. Ag Communications Presentation — Waste -to- Energy.
Mr. Gary Evans, HISD Agriculture Department stated that this group of students has won a statewide FFA competition
on this program and now would be competing nationwide.
PUBLIC COMMENTS (Agenda Items Only)
None.
PUBLIC HEARING
[Texas Community Development Block Grant Program]
No comments made.
CONSENTAGENDA
a. Consider minutes of September 5, 2006. [ Danna Welter]
b. Approve Ordinance 2006 -09 -19.1 amending the FY 2005 -06 annual budget. [Winston Duke]
Councilmember Evans made a motion to approve the consent agenda and Councilmember Choate seconded the
STATUTORY AGENDA
a. Authorize the City Manager to execute a contract with Great -West Health Care and approve renewals of city
insurance programs, as presented by Victor Pena, Director of Administrative Services.
City of Huntsville annual group health plan contract expires on 09- 30 -06. Proposals were accepted and reviewed; each
proposal contained specific & aggregate stop loss, plan administration, employee assistance program, and expected claim
losses. The city received quotes from our current provider Great -West Health Care, Blue Cross /Blue Shield and Humana.
Proposal Summary:
Great West: $1,605,142 expected claims; $2,543,080 maximum; $75,000 stop loss @ $357,283 estimated premium;
$117,536 administration fee (max increase 3% for 2007 & 2008); EAP rates guaranteed 2 years).
Blue Cross: $1,694,243 expected claims; $2,437,358 maximum; $ 85,000 stop loss @ $142,463 estimated premium;
$135,000 administration (one year guarantee on administration & stop loss).
Humana: $1,741,169 expected claims; $2,445,551 maximum; $75,000 stop loss @ $216,542 estimated premium; $101,000
administration (one year guarantee on stop loss, two years on administration).
Present program expected claims for 2005 /2006: $1,440,349 expected and $1,801,500 including amount over stop loss.
Run -off estimate of $321,000 would be paid in addition to expected claims if there were a change in carriers.
FISCAL IMPACT or FUNDING SOURCE:
1) Great West Self- funded plan insurance disbursement: Account #
i) Claims estimate = $1,605,142 plus $321,000 run -off 302 -78983
ii) Employee Assistance Plan (EAP) 7,416 ($2.00 /employee) 302 -78984
iii) Administration (EPSI) 51,181 302 -78984
iv) Administration (GW) 117,536 302 -78984
v) Stop Loss Premiums 357,283 302 -78984
CITY COUNCIL MEETING SEPTEMBER 19, 2006 BOOK "T"
vi) Note: Plan benefit change includes a 2 tier Rx card and co -pays of $101$25
(prior year plan was 3 tier Rx card)
338
2) Sun Life AD &D Premium= $25,000 302 - 78981 '!
3) Comp Benefits Vision Care = $28,000 302 -78981
4) Dental cost estimate (by EPSI) = S108,000 302 - 78980
5) Sun Life Disability premium = $39,495 XXX -2914 liability and fund 51203 expense accounts
(city administered) -
Note: Great West Administration ( #1); EPSI administered ( #2, #3,#4); City administered ( #5).
All amounts are estimated dependent on exact number of employees, based on rates per employee.
Rates:
Great West — Administration, Stop Loss, EPSI, & EAP 112.66 per employee
$75,000 aggregate,2 tier RX, $10/$25 co -pay 63_99
(Includes life component); based on 309 employees $576.65 per employee expected; $685.86 maximum
Sun Life - life & AD &D Included with health (paid by city)
Sun Life AD &D (no increase from prior year) $0.26 per $1,000 (paid by employee)
Sun Life Disability (no increase from prior year) $0.48 per 5100 covered payroll (paid by city)
Comp Benefits Vision Care (no increase from prior year) $6.20/$12.40/511.78 /$18.50
Dental Plan (no increase from prior year); city pays $26.62/$34.621$32.621$39.62; ($3.001$6.001$8.00513.00 paid by employee)
After discussion a motion was made.
Councilmember Woodward made a motion to authorize the City Manager to execute a contract with Great -West
Health Care and approve renewals of city insurance programs and Councilmember Choate seconded the motion. The
motion passed unanimously.
b. Approve Ordinance 2006 -09 -19.2 establishing the Juvenile Case Manager Fee, as presented by Celia O'Dell,
Municipal Court Coordinator.
In its 79" Regular Legislative Session, the Texas Legislature amended the Texas Code of Criminal Procedure, by
adding a new Section 102.0174 thereto, which amendment authorizes municipalities, by ordinance, to create a "juvenile case
manger fund and require defendants convicted of a'fine -only misdemeanor offences' to pay a case manager fee not to exceed
five dollars ($5.00) as a cost of court.
FISCAL IMPACT / FUNDING SOURCE:
Estimated amount of fees to be collected for 2007 FY $26,700
Revenue and associated expenditures were approved and
Included in the 2006 -2007 budget
ii Councilmember Tavenner made a motion to approve Ordinance 2006 -09 -19.2 establishing the Juvenile Case Manager
Fee, and Councilmember Griffin seconded the motion. The motion passed unanimously.
c. Approve Ordinance 2006 -09 -19.3 amending Title 28, Taxicabs and Other Vehicles for Hire, as presented by Sgt.
Gary Howze.
Presently, section 28.02.17 D states in all cases, the minimum charge per tip shall be three dollars ($3.00). The
proposed amendment would create a change to simply state a minimum trip charge of three dollars ($3.00) nor more than five
dollars ($5.00). This amount will be determined during the permit renewal process, and reviewed each year. This fee will be
prominently posted in each taxicab.
In section 28.07.04 B3 there was a maximum dollar amount recoverable of insurance set in the ordinance set by the City
of Huntsville. The proposed amendment would set maximum limits as determined by the Texas Department of Transportation
relatinq to motor carriers.
Griffin. The motion passed 6 -2.
d. Approve Ordinance 2006 -09 -19.4 amending Title 30, Waters and Sewers, as presented by Jerri Weaver, Utility
Billing Superintendent.
Previously, City Ordinance stated that these customers "shall be billed based on the past history of usage at such
residential unit, if known, or if not known; at eighty percent (80 %) of current monthly consumption up to a maximum monthly
amount for 10,000 gallons until the winter month history is established." The 80% rule was adopted to reduce the effect on the
accounts which had no past history for winter averaging. It has been determined that prior history is not sufficient for accurate
billing and that there is no significant impact when data was available to be compared.
Change wording as follows:
From: Customers moving onto an existing single family residential unit shall be billed based on the past history of usage
at such residential unit, if known, or if not known, at eighty percent (80 %) of current monthly consumption up to a
maximum monthly amount for 10,000 gallons until the winter month history is established. New residential units shall be
billed at 80% of current monthly consumption up to a maximum monthly amount for 10,000 gallons unit the winter history
is established.
To: Customers moving onto an existing, or newly constructed, single family residential unit shall be billed for sewer at eighty
percent (80 %) of current monthly consumption up to a maximum monthly amount for 10,000 gallons until the winter month
history is established.
CITY COUNCIL MEETING SEPTEMBER 19 2006 BOOK T - 339-
'1 FISCAL IMPACT / FUNDING SOURCE. '
;I
None or insignificant, based upon random samplings of such residential accounts. �
Councilmember Tavenner made a motion to approve Ordinance 2006-09-19.4 amending Title 30 Waters and II
I� Sewers and Councilmember Woodward seconded the motion The motion Passed unanimously.
j e. Approve Resolution 2006 -09 -19.1 authorizing the submission of a Texas Community Development Block Grant Program lei
application to the office of Rural Community Affairs for the Community Development Fund, as presented by Steve Stacy,
City Engineer.
I; Mr. Stacy explained that we are applying for $350,000 for the Old Colony Road sewer project, phase 3.
Councilmember Woodward made a motion to approve Resolution 2006-09-19.1 authorizing the submission of a Texas
Community Development Block Grant Program application to the office of Rural Community Affairs for the Community
j Development Fund and Councilmember Mahaffey seconded the motion. The motion passed unanimously.
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Comprehensive Plan Action Committee (CPAC) report, as presented by Chairman Mickey Evans.
Councilmember Evans thanks City Council, the CPAC, CPAC(X) and Citizens for participating in the Ward Congress
meetings. He stated that the meeting this Thursday will be Ward 3 Congress to be held at the Greater Zion Baptist Church
beginning at 6:00 pm. The Ward 4 Congress will follow on September 29 at Region VI Service Center also beginning at 6:00
pm. There is an ED Forum scheduled at the Mance Park Middle School on October 5th and also another meeting on the
SHSU Campus on Tuesday, October 10". Councilmember Evans stated that it would cost approximately $2,000 for the two
additional meetings and asked for consensus of Council to move these funds from reserve to project funds under the City
f Manager's authority. The consensus was that this was appropriate.
Mayor Turner expressed his thanks to Councilmember Evans, City Council and the public at large fortheirefforts in this
process.
b. Approve Ordinance 2006 -09 -19.5 approving the City Council Rules and Procedures.
After discussion on the wording of this ordinance, a motion was made.
Councilmember Woodward made a motion to table this item and Councilmember Choate seconded the motion. The
motion Passed unanimously.
c. Approve Resolution 2006 -09 -19.2 designating J. Turner as the representative for the Houston - Galveston Area Council
and Mac Woodward as alternate.
PUBLIC COMMENTS
a. Jack Wagamon. Mr. Wagamon expressed his concern regarding the vagueness of Executive Sessions listed on the
agenda. Mayor Turner requested that Mr. Wagamon visit with the City Attorney on this issue.
b. Evan Durham. Mr. Durham, representing the SHSU Student Government Association, thanked City Council for
changing the format for the Ward 2 congress. He also stated that the tendency of students to leave Huntsville on the
weekends has been a long time grievance. A more prominent music scene would help keep students in the area and
therefore support the city economically and lower drunken driving rates. He urged the support of the City.
MEDIA
Kelly Prow, Huntsville Item, asked if the monies collected for the juvenile case manager fees could be used to fund
program. It was stated that these monies could only be used for salary and benefits for the manager.
ADJOURNMENT [7:16 p.m.]
P6a�
Dann@ Welter, City Secretary
I