MIN CC 09/05/2006CITY COUNCIL MEETING SEPTEMBER 5 2006- BOOK T
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE'15TLi
DAY OF AUG618T 2006, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M. it
j The Council met in a regular session with the following members present:
COUNCILMEMBERS:
OFFICERS:
;I J. Turner Bob Tavenner
Kevin Evans, City Manager
'I Mickey Evans Dalene Zender
Dann@ Welter, City Secretary
Melissa Mahaffey Mac Woodward
Thomas Leeper, City Attorney
Jack Choate Jim Willett
Absent: Clarence Griffin
WORK SESSION [5:30 p.m. — 5:50 p.m.]
a. City Council Rules of Procedure.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Color Guard, Pledges, and Invocation by Huntsville Boy Scout Troop 114.
PRESENTATIONS
a. "Good Deeds Day" Proclamation - accepted by Huntsville Boy Scout Troop 114; and
b. Introduction of City Marshall, Jerry Montgomery.
C. Dalene Zender - Main Street Hero Award, as presented by Gerald Harris, Infrastructure Chair and Cheryl
Spencer, Advisory Board Chair.
' PUBLIC COMMENTS (Agenda Items Only)
None.
PUBLIC HEARING
[FY 2006 -07 Proposed Budget]
Budget Analyst Brynn Reynolds presented a power point outlining changes to the proposed budget. No public
comments.
CONSENT AGENDA
a. Consider minutes of July 14, and August 15 and 17, 2006. [Danna Welter]
Councilmember Woodward made a motion to approve the consent agenda and Councilmember Evans seconded
the motion The motion passed unanimously.
STATUTORY AGENDA
a. Consider Ordinance 2006 -09 -05.1 approving and adopting the operating and capital improvements budget for FY2006-
:I 07 budget, as presented by Winston Duke, Director of Finance.
The total operating budget and transfer are $47,560,086, capital projects budget is $9,831,059 for a total budget of
$57,391,145.
Consider Ordinance 2006 -09 -05.2 adopting the tax rate and levying taxes for FY 2006 -07, as presented by Winston
Duke.
Section 1 from Ordinance 2006 -09 -05.2 reads:
There is levied and assessed and shall be collected for the 2006 -2007 fiscal year ending September 30, 2006, an
ad valorem tax of NO AND 41.92001100 ($0.419200) DOLLARS for each ONE HUNDRED ($100.00) DOLLARS of
assessed value of property located within the city limits of Huntsville, Texas, on January 1, 2006, made taxable by
law, which when collected, shall be apportioned among funds and departments of the city government of the City of
CITY COUNCIL MEETING SEPTEMBER 5, 2006 BOOK "T" 334
Huntsville for these purposes:
General Fund Operations $0.238100
Debt Service for Payment of General Obligation Indebtedness 0.181100
$0.419200
Councilmember Woodward made a motion to adopt the tax rate and levy taxes for FY 2006 -07 and Councilmember
Mahaffey seconded the motion. The motion passed unanimously.
C. Authorize the City Manager to enter into a consulting agreement with Tri -Stem, LTD for an audit of electric utility billing,
as presented by Winston Duke.
Tri -Stem conducted a past audit of electric utility billing for the City of Huntsville approximately 16 years ago. The total
refund resulting from that audit was $59,782.07. Tri -Stem will examine past utility bills and determine what, if any, refunds or ''..
rate adjustments are available to City. Additionally, Tri -Stem will handle all correspondence and negotiations necessary for
recovery of credits and refunds.
FISCAL IMPACT:
The fee for this service is 49% of any refunds the City receives as a result of Tri- Stem's services. This amount must be paid
within ten days of receipt of refund. The City will pay no "up- front" consulting fees and the Citywill retain any resulting savings
in their entirety in future years.
d. Authorize the City Manager to execute the amendment to the interlocal cooperation agreement with Huntsville
Independent School District for School Resource Officers, as presented by Lt. Wes Altom.
The City and HISD entered into an interlocal contract beginning November 2002, which stated that HPD would provide
five (5) officers for HISD facilities. The funding would be provided bya Cops in Schools Grant and a HISD annual payment of
$224,000.00. The initial agreement with HISD is due to expire December 2007.
HISD would like HPD to have an officer assigned to the Huntsville Transitional Discipline Academy. HISD agrees to
provide additional funds, less money provided by the pending Secure Our Schools Grant Application, earmarked for salary
with benefits, vehicle with police equipment and uniforms. HPD agrees to provide replacement equipment and uniforms as
needed. If the Secure Our Schools Grant is not awarded, HISD agrees to pay the full funding of the officer.
FISCAL IMPACT / FUNDING SOURCE:
HISD and Secure Our School Grant, with no City of Huntsville funds being used.
Councilmember Willett made a motion to authorize the City Manager to execute the amendment to the interlocal
cooperation agreementwith Huntsville Independent School Districtfor School Resource Officers, and Councilmember Choate
seconded the motion. The motion passed unanimously.
RECESS [7:23 p.m. — 7:33 p.m.]
e. Authorize the City Manager to enter into a Developer's Agreement to Construct Public Improvements with SL Suggs
Enterprises, Inc. to service the Elks Terrace subdivision located on Molly Lane and to include city participation for
an amount not to exceed $12,810, as presented by Stan Hamrick, City Planner.
City Council has agreed to participate with SL Suggs Enterprises, Inc. in the construction of public improvements as
stated above at the June 20, 2006 meeting.
The final engineering design and an engineer's estimate of probable cost for the proposed public improvements were
prepared by Jerry Nemec, P.E. of Nemec Engineering, Inc. of Huntsville.
Cost Estimate:
Roadways & Drainage
$ 86,640
Internal Sanitary Sewer
11,700
Internal Water Line
16,000
Extension of Water Line
10,910
Sanitary Sewer Change
12,000
Total: $ 137,250
FISCAL IMPACT I FUNDING SOURCE:
Funding Impact: Amount not to exceed $12,810 — Construction Costs
Councilmember Woodward made a motion to authorize the City Manager to enter into a Developer's Agreement to
f. Authorize the City Manager to enter into a Developer's Agreement to Construct Public Improvements with Essex
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CITY COUNCIL MEETING SEPTEMBER 5, 2006 BOOK "T"
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Villages, L.P. to service The Villages of Huntsville subdivision located on Essex Boulevard and to include city
participation for an amount not to exceed $73,073, as presented by Stan Hamrick.
City Council has agreed by Resolution 2005 -02 -15.1 to participate with Essex Villages, L.P. in the construction of public
improvements as stated above at the February 15, 2005 meeting.
The final engineering design and an engineer's estimate of probable cost for the proposed public improvements were
prepared by J. Dale Browne, Jr., P.E. of McClure & Browne Engineering /Surveying, Inc. of College Station, TX.
Cost Estimate:
Roadways & Drainage
$ 339,142.50
Internal Sanitary Sewer
93,185.50
Internal Water
77,223.00
Extension of Water Line
36,084.50
Contingency (10 %)
54,563.55
Total: $ 600,199.05
FISCAL IMPACT / FUNDING SOURCE:
ng Impact: Amount not to exceed $73,073 — Construction Costs
g. Authorize the City Manager to enter into a Maintenance and Operation Agreement with Gardner Glass Products, as
presented by Bill Daugette, Operations Manager.
At the May 23rd, 2006 Council Meeting, approval was given by Council to "Authorize the Purchase of Pretreatment
equipment in the amount of $9,860 for use at the Gardner Glass facility." Direction was given to Staff to develop a
Maintenance and Operation Agreement with Gardner Glass for the equipment. Staff has met with Gardner Glass General
Manager Martin Deal and an agreement acceptable to both parties has been drafted.
FISCAL IMPACT or FUNDING SOURCE:
None, the $9,860 purchase was authorized at the May 23rd Council meeting, this agenda item only asks for approval of the
"Maintenance and Operation Agreement."
Councilmember Tavenner made a motion to authorize the City Manager to enter into a Maintenance and Operation
Agreement with Gardner Glass Products and Councilmember Willett seconded the motion The motion passed unanimously.
MAYOR I COUNCILMEMBER / CITY MANAGER REPORT
a. Comprehensive Plan Action Committee (CPAC) report, as presented by Chairman Mickey Evans.
Councilmember Evans stated that the Ward congresses would begin on September 7° for Ward 1, to be followed each
Thursday in September for Wards 2, 3 and 4, beginning at 6:00 pm and ending at 9:00 pm.
b. Consider Advisory Board appointments:
Board of Adjustment and Appeals — reappoint Dan Phillips and Tom Davis;
Board of Adjustment — Zoning — reappoint John Bradley, Larry Graves and Jack Olsta;
Huntsville Arts Commission — reappoint Russell Martinez, Keith Williams and Haftye Owens;
Huntsville Beautification Committee — reappoint David Moorman and appoint Patsy Pierce and Sue
Harris;
Huntsville Cemetery Advisory Board — reappoint James Patton, Nancy Powell Moore and D'Anne
Crews, and appoint Percy Howard and Gene Barrett;
Huntsville Economic Development Council — reappoint Bill Hodges, Wendell Baker, Jr., Ralph Beaty
and George Miles;
Huntsville Housing Authority — reappoint Darryl Gardner and Johnnie Lipscomb;
Huntsville Main Street Advisory Committee — reappoint Cheryl Spencer and Ed Owens, Jr., and
appoint Fern Frosch;
Huntsville Public Library Board — appoint Terry Stivers and Betty Higgins;
Parks and Recreation Advisory Board — reappoint Dorothy Shandera and appoint Lee Woodward;
Planning and Zoning Commission — Reappoint Marilyn Soffar, Eric Johnston and Dave Brinson;
'.' Police Promotional Review Board — reappoint Walter Bennett;
L! Youth Advisory Board — reappoint Mary Robbins and four youth.
l This item was pulled from the agenda.
C. Discuss nominations for the Tax Increment Reinvestment Zone #1.
This item was pulled from the agenda.
d. Approve Ordinance 2006 -09 -05.3 approving the City Council Rules and Procedures.
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CITY COUNCIL MEETING SEPTEMBER 5, 2006 BOOK "T"
This item was pulled from the agenda.
e. Approve Resolution 2006 -09 -05.1 disbanding the Sister City Council.
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f. Authorize Mayor Turner to execute the official ballot for the Texas Municipal League Board of Trustees.
Councilmember Willett made a motion to authorize Mayor Turner to execute the official ballot for the Texas Municipal -!
League Board of Trustees. and Zander seconded the motion. The motion passed unanimously.
g. Approve the gift of speakers and equipment for a communications system for the Wynne Home Arts Center from the
Friends of the Wynne.
Councilmember Woodward made a motion to approve the gift of speakers and equipment for a communications system
fnr fhp Wvnnp Hnmp Arts Cantor from fha Frienrlc of the Wvnno and Cro incilmomhar (.MM. cocnnrlori tho mnfinn Tho
motion passed unanimously.
PUBLIC COMMENTS
None.
MEDIA
Kelly Prew, Huntsville Item, asked about the process for the comprehensive plan and for an update on the fire station.
ADJOURNMENT [8:00 p.m.]
Danna Welter, City Secretary
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