MIN CC 05/23/2006CITY COUNCIL MEETING MAY 23, 2006 BOOK T° — — _ 311 -
!� MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 23"0 DAY OF MAY2006, IN THE CITY HALL,
t1 LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M. i!
;i The Council met in a regular session with the following members present:
COUNCILMEMBERS: OFFICERS:
J. Turner Bob Tavenner Kevin Evans, City Manager
j Mickey Evans Jack Choate Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
�7 Clarence W. Griffin Jim Willett
Steed Smith Melissa Mahaffey
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WORK SESSION [5:30 p.m. — 6:00 p.m.]
li Work Session for a web demo of Code Red presented by Brian Davis.
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'i CALL TO ORDER [6:05 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Parks and Recreation Director Ray Black led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Councilmember Choate publicly thanked Councilmember Kayse for her dedicated service to the citizens of
Huntsville.
PRESENTATIONS
' a. Presentation — Mance Park Junior High School Video Clips; and
b. Proclamation — Public Works Week.
ELECTION MATTERS
a. Consider Ordinance canvassing the returns of the Regular Municipal Election held on the 13`" day of May 2006, for the
purpose of electing four at -large councilmembers. (Danna Welter, City Secretary) l'
Councilmember Woodward made a motion to approve Ordinance2006 -05 -23.1 canvassing the returns of the Regular
Municipal Election held on the 13' day of May 2006 for the purpose of electing four at -large councilmembers, and
1 Councilmember Smith seconded the motion The motion passed unanimously.
b. Administration of the Oath of Office to the elected members of City Council, as administered by County Judge Danny ill,
Pierce.
Judge Pierce administered the Oath of Office to Jack Choate, Position 4; Mickey S. Evans, Position 3; and Melissa
Mahaffey, Position 2.
Councilmember Mahaffey takes her place at the Dias, and Councilmember Kayse leaves the Dias.
:i c. Consider Ordinance calling a runoff election to be held within the City of Huntsville on June 24, 2006, for the purpose of
electing at -large place 1 councilmember. (Danna Welter)
CONSENT AGENDA
a. Approve minutes of March 29 and April 18, 2006. [Danna Welter, City Secretary]
b. Consider budget adjustment. [Winston Duke, Director of Finance]
Councilmember Kayse made a motion to approve the consent agenda and Councilmember Tavenner seconded
the motion. The motion passed unanimously.
Item b. was removed from the agenda. In light of Attorney General Opinion, budget adjustments need to be approved by
Ordinance.
Councilmember Evans made a motion to approve item a of the Consent Agenda, and Councilmember Smith seconded
' the motion The motion passed unanimously.
STATUTORY AGENDA
a. Approve the purchase of a 2006 Sterling rear load sanitation truck in the amount of $102,670.56, to be purchased
from budgeted funds, as presented by Debby Mikulin, Purchasing Agent.
The purchase of a new residential collection rear load sanitation truck was budgeted in the new FY05 /06 budget.
Pricing was obtained through two State of Texas Purchasing Cooperatives; H -GAC and the Texas Local Government Buy
Board. All competitive bidding requirements and regulations are met when purchasing through State of Texas
Purchasing Cooperatives.
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CITY COUNCIL MEETING MAY 23, 2006 BOOK "T"
312
STAFF RECOMMENDATION:
It is staff's recommendation to purchase a new 2006 Sterling Acterra chassis priced at $71,696.00 from Grande Truck
Center which is Texas Local Government Buy Board contract pricing. The rear load body is priced from Heil of Texas (H- !,
GAC vendor) ) for a Heil 25 yard, Formula 5000 high compaction body for $30,974.56. The total price of the truck will be
$102,670.56 which includes a trade -in amount of $16,000 for a 1995 Ford L8000 refuse truck.
FISCAL IMPACT or FUNDING SOURCE:
306 - 379 -69040
$100,000 allocated in FY 05/06 replacement schedule
$122,000 budget remaining in account (savings from previous purchases)
Councilmember Woodward made a motion to Approve the purchase of a 2006 Sterling rear load sanitation truck in
the amount of $102,670,56, to be purchased from budgeted funds and Councilmember Griffin seconded the motion The
motion passed unanimously.
b. Authorize the Huntsville Fire Department to apply and accept the SAFER Grant for two positions if awarded, as
presented by Tom Grisham, Fire Chief.
This is the second year Huntsville Fire Department has applied for the SAFER Grant. SAFER Grant provides up to
5100,000 for salary and benefits over a four -year period for new fire fighter positions. The City of Huntsville will guarantee
maintaining the positions for at least one additional year. The grant is paid on a percentage formula beginning at ninety (90)
percent being funded with the grant on the first year and thirty (30) percent being funded with the grant in the fourth year.
FISCAL IMPACT / FUNDING SOURCE:
Beginning fire fighter annual salary with benefits is $51,172
Grant to provide 90 % funding the first year
Grant to provide 80 % funding the second year
Grant to provide 50 % funding the third year
Grant to provide 30 % funding the fourth year
City of Huntsville to provide 100 % funding the fifth year
Grant will allow for an increase in salary and benefits for inflation over the years.
Councilmember Woodward made a motion to authorize the Huntsville Fire Department to applvand accept the SAFER
Grant for two positions if awarded. and Councilmember Tavenner seconded the motion. The motion passed unanimously.
C. Approve application and acceptance of FEMA Bunker Gear Grant in the amount of $63,693 with a $7,077 city match for
a total award of $70,770, to be funded in FY 2006 -07 budget, to be presented by Chief Grisham.
Bunker gear, one turnout pant and one turnout coat. The Commission on Fire Protection mandates the gear to be '!
inspected monthly for flaws. Should a garment not pass inspection it can no longer be used to fight fires or in fire rescue. This',;
will allow for twenty -one firefighters to receive gear which will soon expire. The life expectancy of a set of gear is three to five
years. The department plans to purchase twenty -one (21 ) sets of bunker gear for Huntsville Fire Department for a total cost of
$70,770 with FEMA Grant to pay $63,693 and a $7,077 City of Huntsville match. The expected cost will be $3,370 per set of
gear.
FISCAL IMPACT /FUNDING SOURCE:
Revenue (FEMA Grant) 101 -42801 63,693
Expense (City Match) 101 - 552 -57475 7 077
Total Grant Purchase 70,770
Funding for City Match to be placed in 06 -07 budget.
d. Adopt Resolution No. 2006 -05 -23.1 authorizing the City Manager to request grant funding from the H -GAC FY 2007
Solid Waste Grants Program, committing local matching funds for Replacement Reserve, Vehicle Maintenance and
Fuel Costs as detailed in the Grant Application Budget, and to act on behalf of the City of Huntsville in all matters
related to the Grant application and any subsequent grant contract and project actions that may result, as
presented by Mark Leonard, Community Development Manager. -
Dating back to 1994, the City of Huntsville has been awarded eight solid waste grants from H -GAC, totaling $404,550.:!
This application proposes to advance and improve the City's ability to encourage and promote the proper disposal and
recycling of heavy items such as reusable building materials, appliances, vehicle tires and tree limbs and trunks through
regularly scheduled and on -call pickup service. Previous grants have provided funding for the construction of the Recycled,,
Building Material Warehouse, the expansion of the Recycling Center and educational videos produced by the students of
Mance Park Middle School
Award of this grant and purchase of this truck will allow the City of Huntsville to offer for the first time, scheduled and on
call heavy trash pick -up and recycling in a cost effective manner, reducing labor and landfill tipping fee costs. Availability of
this equipment will also give the City an ability to respond rapidlyto the need for heavydebris removal in emergency situations'..'
caused by storm or hurricane wind damage.
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ORDINANCE NO. 2006-10 Et
-4 AN ORDINANCE CANVASSING THE RETURNS OF THE REGULAR MUNICIPAL ELECTION HELD !,
WITHIN THE CITY OF HUNTSVILLE ON THE 13TH DAY OF MAY 2006, FOR THE PURPOSE OF
ELECTING COUNCILMEMBERS, AT -LARGE POSITIONS 1, 2, 3, AND 4; DECLARING THE
RESULTS OF THE ELECTION; FINDING THAT NOTICE OF THE ELECTION WAS DULY AND
PROPERLY GIVEN, THAT THE ELECTION WAS PROPERLY HELD AND RETURNS THEREOF
MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE.
FOR COUNCILMEMBER, AT -LARGE POSITION 1
MATT HANNES 290
GARY CRAW FORD 464
DALENE ZENDER 687
FOR COUNCILMEMBER, AT -LARGE POSITION 2
MELISSA TEMPLETON- MAHAFFEY 952
JUDY KAYSE 504
FOR COUNCILMEMBER, AT -LARGE POSITION 3
RAY MARTIN 594
MICKEY S. EVANS 806
FOR COUNCILMEMBER, AT -LARGE POSITION 4
JACK K. CHOATE 1099
EARLY VOTING BY PRECINCT
Ward 4
Position 1 1 102 1 201
Matt Hannes
Gary Crawford 36 20 17 12 42 42 6 175
Dalene Zander 95 43 11 11 25 66 13 264
Position 2
Melissa Templeton-
Mahaffey
108
54
39
19
45
71
19
355
Judy Ka se
49
31
4
7
23
63
8
185
ELECTION DAY VOTING (AND EARLY TOTALS)
Position 1
Early
102
201
206
101
301
205
401
Total
Matt Hannes
99
33
30
28
2
14
66
18
290
Gary Crawford
175
32
19
39
41
66
77
15
464
Dalene Zender
264
76
66
28
8
31
187
27
687
Position 2
Early
102
201
206
101
301
205
401.
Total
Melissa Templeton-Mahaffey
355
85
68
70
31
79
227
37
952
Judy Ka se
185
63
47
29
15
27
115
23
504
Position 3
Early
102
201
206
101
301
205
401
Total
Ray Martin
194
53
57
45
21
59
149
16
594
Mickey S. Evans
324
92
60
43
25
44
179
39
806
Position 4
Earl
102
201
206
101
301
205
401
Total
Jack Choate
417
113
93
65
33
78
255
45
1099
Precinct 101
Precinct 102
Precinct 201
Precinct 205
Precinct 206
Precinct 301
Precinct 401
Total
Registered
7%
Voters Voted
Voters
205
Early Election Dav
1,049
26
51
2,894
166
148
2,501
88
117
2,219
138
342
722
44
99
2,306
72
111
2,294
27
60
13,985 561
Total Percentage
77
7%
314
11% j
205
8%
480
22%
143
20%
183
8%
87
4%
928 1489 11%
CITY COUNCIL MEETING MAY 23 2006 BOOK T' 313
FISCAL IMPACT / FUNDING SOURCE:
$175,287.88 - FY 2007 H -GAC Solid Waste Implementation Grant
$ 13,525.30 - Annual Replacement Reserve Cost / Local Commitment
$ 6,650.00 - Annual Maintenance Cost Estimate / Local Commitment
$ 7,800.00 - Annual Diesel Fuel Cost Estimate ($3.00 /gal.) / Local Commitment
S 27,975.30 - Annual Estimated Cost of Local Commitment
known as Avenue N has been designed and a cost estimate developed. Construction of the Avenue N parking lot will require
additional funds beyond the original budgeted funds.
Staff recommends constructing three of the four parking lots at this time. The three lots recommended forconstruction
include 10th Street, Avenue N and 7th Street. The Avenue O parking lot can be constructed in the future. Parallel parking
can be utilized along the existing pavement on Avenue O until the area can be reconstructed.
A Preliminary Cost Estimate has been developed for all four lots with optional pavement sections. The cost estimates
are attached.
FISCAL IMPACT /FUNDING SOURCE:
Funding Impact: Additional $20,000 for parking lot construction
Funding Source: Budgeted Project Funds 818 - 81801- 62600: existing balance $120,829
f. Authorize the purchase of Pretreatment equipment in the amount of $9,860 from Account (702 - 70204 -62300
Wastewater Economic Development) or (221- 1221 -91100 Wastewater Reserve for Future Allocation), to be
installed and maintained by Gardner Glass, as presented by Bill Daugette, Public Services Operations Manager.
Gardner Glass has had discussions with the City of Huntsville concerning connecting to our sewer system. Being a
mirror manufacturing facility they produce Silver in excess of our local limit of .03 mg /I. In an effort to comply with our
limits, Gardner Glass has made a significant investment in upgrading their industrial wastewater system with expanded
filtration equipment. These upgrades have resulted in silver removal levels that comply with the City's local limits.
However, the possibility of a malfunction or a slug discharge could negatively impact our collection system, resulting in
the possibility of fines from the TCEQ and EPA. Gardner Glass has proposed an additional step in the treatment process
that would significantly reduce these risks by adding redundancy to the treatment process. Assistance by the City of
Huntsville with the acquisition of this additional treatment equipment would be a prudent investment in the protection of
the wastewater collection system and treatment plant. The cost of additional equipment is $9,860, once purchased and
installed Gardner Glass would be completely responsible for its maintenance and upkeep. The facility would be inspected
regularly in accordance with Title 33 of the City of Huntsville Code of Ordinances.
FISCAL IMPACT or FUNDING SOURCE:
$9,860 221 - 1221 -91100 Wastewater Reserve for Future Allocation (balance $50,000) or;
702 - 70204 -62300 Wastewater Economic Development (balance $100,000)
MAYOR / COUNCILMEMBER I CITY MANAGER REPORT
a. Cemetery Board appointment.
Councilmember Woodward made a motion to appoint Dell McAdams to the Cemetery Board and Councilmember Willett
seconded the motion. The motion passed unanimously.
b. Comprehensive Plan Action Committee (CPAC) report, as presented by Chairman Mickey Evans.
Councilmember Evans updated City Council on the CPAC. He stated that the committee would meet next week to
discuss a logo, marketing plan and timeline for the plan. He also stated that they would expand the committee in late June to
include other aspects of the community. The kick off by LKI. would begin in July with focus groups, and interviews. In
September, forums are planned in each of the four wards. Councilmember Evans stated that he would update City Council as
the planning progresses.
CITY COUNCIL MEETING MAY 23, 2006 BOOK T 314
C. City Manager Kevin Evans stated that the pre- budget workshop is scheduled for June 16/17, 2006. He also
congratulated Purchasing Agent Debby Mikulin on the success of her daughter, Morgan "Mo" and the Lady Hornet II
Softball team.
PUBLIC COMMENTS
a. Ray Martin. Mr. Martin congratulated Councilmember Evans on his re- election to office. He encouraged the CPAC to I'
involve all aspects of the community including the University.
b. Charles Rine. Mr. Rine thanked staff for their service to the community, but felt that it was not appropriate for City
offices to be closed on Cinco de Mayo since it is a Mexican holiday and not a US holiday. He asked that City Council
re -visit City holidays. j
MEDIA
None.
ADJOURNMENT [7:37 p.m.]
Danna Welter, City Secretary