MIN CC 05/02/2006J
CITY COUNCIL MEETING MAY 2 2006 _ BOOK T" 307
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 2ND DAY OF MAY 2006, IN THE CITY HALL,
I LOCATED AT 1212 AVENUE MIN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present
COUNCILMEMBERS:
OFFICERS:
J. Turner Bob Tavenner
Kevin Evans, City Manager
Mickey Evans Jack Choate
Danna Welter, City Secretary
Judy Kayse Mac Woodward
Thomas Leeper, City Attorney
Clarence W. Griffin
Absent: Steed Smith, Jim Willett
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Parks and Recreation Director Ray Black led the invocation.
PRESENTATIONS
a. Joe Massey III — Class A Water Operator License.
b. Proclamation — Hurricane Awareness Week.
PUBLIC HEARING
a. Regional Hazard Mitigation Plan — No comments.
PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENT AGENDA
a. Approve minutes of March 29 and April 18, 2006. [ Danna Welter, City Secretary]
b. Consider budget adjustment. [Winston Duke, Director of Finance]
Councilmember Kayse made a motion to approve the consent agenda and Councilmember Tavenner seconded
the motion The motion passed unanimously.
STATUTORY AGENDA
a. Approve Resolution 2006 -05 -02.1 adopting the final FEMA approved Houston Galveston Area Council of
Governments Regional Hazard Mitigation Plan, as presented by John Waldo, EMC.
The Disaster Mitigation Act of 2000 requires local government to have an approved Hazard Mitigation Plan in order to
be eligible to apply for federal mitigation grant funding. H -GAC received state funding to prepare a plan for the region and
Huntsville contributed to the development of this regional plan. Formal adoption of this plan by each participating local
government is necessary in order for the regional plan to receive final approval by the Federal Emergency Management
Aqency, FEMA. This Plan was formally approved by Council on May 17, 2005 and subsequently approved by FEMA.
b. Approve participation in the Federal Government's Technology Transfer Program, as presented by Gary Howze,
Sergeant.
In 1998, the Technology Transfer Program was enacted by Congress for state and local law enforcement. This
program provides, at no cost to agencies, equipment and training for deployments and operations. All equipment is
transferred to each recipient agency and becomes the permanent property of that organization. This program is offered
through The Office of National Drug Control Policy, Counterdrug Technology Assessment Center and is administered by
the U.S. Army Electronic Proving Ground, Special Programs Office.
This program makes millions of dollars available on a first come first served basis to local and state departments
and agencies throughout the U.S. for the purchase of a complete digital forensic workstation complete with 19" monitor,
software and training. Once the tools are received they can be used in any way needed.
The AccessData bundle is valued at $11,785 and it is available at no cost to your department or agency upon
qualifying for the program.
Investigators will have the ability to perform minor forensics on computers in house, saving time and effort from
having to transport every computer to the Secret Service office in Houston. This acquisition will expedite investigations
on numerous cases.
Councilmember Choate made a motion to approve participation in the Federal Government's Technology Transfer
Program and Councilmember Kayse seconded the motion The motion passed unanimously.
CITY COUNCIL MEETING MAY 2, 2006 BOOK T 308
C. Approve the proposal with First Southwest for an actuarial review of the city's post - employment benefits and forthcoming l;
recommendations for benefit and funding alternatives, as presented by Victor Pena, Director of Administrative Services I'
and Winston Duke, Director of Finance.
GASB 45 requires post - employment benefits to be accounted for on the balance sheet which will require an actuarial
cost study of future benefits of the city's self - funded plan. The proposal will assist the city in benefit analysis and alternatives,
determination of whether funding is needed, and proposals for benefit and funding alternatives. Recommendations are
expected by August to be incorporated into next year's budget.
First Southwest, the city's financial and bond advisor, would provide the services as an additional agreement under our
present contract for financial consulting at a cost of $21,000.
Additional proposals:
City -County Benefits Services for $24,500 plus G.P. Monnin Consulting ($18,000) for funding and liability analysis. -'
Tatum Partners — No bid
FISCAL IMPACT or FUNDING SOURCE:
306 -78982 Medical Fund Administrative Costs
306 -78982 Increase line budget from Medical fund balance.
Account classification: Miscellaneous Projects
Councilmember Woodward made a motion to approve the proposal with First Southwest for an actuarial review of the
city's post - employment benefits and forthcoming recommendations for benefit and funding alternatives. and Councilmember
Griffin seconded the motion. The motion passed unanimously.
d. Approve Resolution 2006 -05 -02.2 amending and restating the intedocal governmental agreement for disposal and
landfill services between the City of Huntsville and Polk County Solid Waste Management Center and Santek
Environmental of Texas, LLC for the period of October 1, 2006 through September 30, 2013, as presented by Bill
Daugette, Public Services Operations Manager.
On April 4, 2006, PSCWMC and SEOT presented an amendment and a restatement for the original agreement to the
City for solid waste disposal for a two (2) year rate reduction and a five (5) year extension under our current disposal
agreement. The rate reduction for the remaining two (2) years of the current five (5) year agreement represents approximately I'
$39,960 in savings. In the five (5) year extension of the current agreement, there will be no rate increase for the first two (2) ,
years. The remaining three (3) years of the five (5) year extension may have a rate increase not to exceed 2% per year
according to the annual consumer price index.
FISCAL IMPACT or FUNDING SOURCE:
A reduction in solid waste disposal fees will represent a minimum of $39,960 savings over the remaining two (2) years of
the current agreement and $263,160 for the five (5) year extension period.
Councilmember Evans made a motion to approve Resolution 2006 -05 -02.2 amending and restating the interlocal
governmental agreement for disposal and landfill services between the City of Huntsville and Polk County Solid Waste l�
Management Center and Santek Environmental of Texas LLC forthe period of October 1 2006 through September30 2013
and Councilmember Kayse seconded the motion. The motion passed unanimously.
e. Reject bids received for the 24" radial water line project, as presented by Steve Stacy, City Engineer.
Construction of a 24" radial line will allow main distribution lines to be connected which will reduce pressure loss
approximately 6 psi on the distribution system and begin the first phase of a radial extension from the Palm Street Water Plant.
Bids were received and opened on March 29, 2006, and are tabulated below.
CONTRACTOR BID AMOUNT
Dudley Construction $221,015.30
Doughtie Construction $225,250.20
Grisham Construction $260,952.57
McKinney & Moore $299,635.50
The construction budget for this project is $127,500. Using the lowest bid, the project will require an additional
$93,515.30. Staff will consider other options to construct the project within available project funds.
Councilmember Kayse made a motion to Reject bids received for the 24" radial water line project, and Councilmember
Evans seconded the motion. The motion passed unanimously.
f. Authorize the City Manager to enter into a construction contract with Grisham Construction in an amount not to exceed
$71,993.12 for the construction of a sewer line bore, eight inch carrier pipe and appurtenances under Interstate 45
located north of the Timbers Apartments, to be funded from budgeted funds, as presented by Steve Stacy.
Due to deposits that have built up in the line restricting the flow, the 8" sewer line crossing under Interstate 45 north of
the Timbers Apartments needs to be replaced. Numerous attempts to clean the line have been attempted with no success.
With the current condition /performance of the line and projected growth in the area, replacement of the line is required. '
Bids were received and opened on April 11, 2006, and are tabulated below.
CONTRACTOR BID AMOUNT
Grisham Construction $71,993.12
Doughtie Construction $77,705.71
Dudley Construction $96,792.91
FISCAL IMPACT or FUNDING SOURCE:
Fiscal Impact: $71,993.12
Funding Source: Project budget $71,500 (Sewer Fund 711 - 71133- 62300)
Unallocated budget $493.12 (Sewer Fund 702 - 999 - 99999, balance $69,433)
CITY COUNCIL MEETING MAY 2, 2006 BOOK 'T"
309
!, g. Authorize the City Manager to enter into a construction contract with Grisham Construction in an amount not to exceed
2 45 88 f h t ti o f t I' bore twelve inch carrier i e and a urtenances under Interstate 45
$9 ,3 or t e cons ruc on a wa er in e
a , p p pp
located between the Goree Overpass and Elkins Lake Subdivision main entrance, to be funded from budgeted project
and unallocated water funds, as presented by Steve Stacy. [5
The Texas Department of Transportation (TxDOT) has requested that the City of Huntsville relocate the 12" waterline
'i 111 that is currently installed through the culvert under Interstate 45 (IH 45) just north of the entrance to Elkins Lake. This new
waterline crossing must be bored under IH 45, a distance of approximately 450'. Due to the length of the bore and the size of
the taps to be made on each side, the project will need to be contracted out. The project has been designed by City
engineering staff and the plans approved by TxDOT.
Bids were received and opened on April 11, 2006, and are tabulated below.
CONTRACTOR BID AMOUNT
Grisham Construction $92,345.88
I'. Doughtie Construction $102,302.78
Dudley Construction $123,740.73
FISCAL IMPACT or FUNDING SOURCE:
Fiscal Impact: $92,345.88
Funding Source: Project budget $82,500 (Water Fund 701- 70121- 62300)
Unallocated budget $9,845.88 (Water Fund 701- 999 - 99999, balance $74,689)
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Consider funding request for Sister Cities trip to Japan.
Councilmember Woodward made a motion to approve $2,000 ($1500 for plane trip for chaperone and $500 for gifts) for
' the Sister Cities group's trip to Japan to befunded from City Council discretionary funds and Councilmember Griffin seconded
the motion.
Councilmember Choate made a motion to amend the original motion to approve $500 for gifts for the Sister Cities
group's trip to Japan to be funded from City Council discretionary funds and Councilmember Griffin seconded the motion
Councilmembers Choate Griffin and Mayor Turner voted for and Council members Woodward Kayse Tavenner and Evans
voted against. The motion failed.
A vote was taken on the original motion.
Councilmembers Tavenner Woodward Griffin and Mayor Turner voted for and Councilmembers Evans, Kayse. and
+ Choate voted against The motion passed 4 -3.
I
b. Councilmembers Kayse and Woodward thanked the solid waste, street and police department employees for their hard
work during the Sam Houston Folk Festival.
C. Councilmember Evans stated that he had included in the Council's FYI packet his trip reportfrom theAmerican Planning
Association Conference in San Antonio.
PUBLIC COMMENTS
MEDIA
None.
ADJOURNMENT [6:45 p.m)).]
i
Danna Welter, City Secretary
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