MIN CC 01/17/2006CITY COUNCIL MEETING JANUARY 17, 2006 BOOK "T"
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 17TH DAY OF JANUARY 2006, IN THE CITY �.
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
OFFICERS:
J. Turner Bob Tavenner
Kevin Evans, City Manager
Mickey Evans Jim Willett
Danna Welter, City Secretary
Judy Kayse Mac Woodward
Thomas Leeper, City Attorney
Steed Smith Clarence W. Griffin
Jack Choate
WORK SESSION [4:30 p.m. — 5:00 p.m.]
a. Discussed the funding of land acquisition on southeast corner of 10"
Street and Avenue O.
City Council recessed into Executive Session to discuss this item.
RECONVENE WORK SESSION [5:05 p.m. — 5:45 p.m.]
b. Discussed funding of non -profit agencies and other unfunded projects including Fireworks and Sister City.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Parks and Recreation Director Ray Black led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Dr. Harley Rex. Dr. Rex spoke in favor of the City helping the Habitatfor Humanity locate land fortheir building projects.'!
b. Ilyana Mansfield. Ms. Mansfield spoke in favor of the Sister City Program and of her experiences with the Japanese.
C. Michael Mansfield. Mr. Mansfield also spoke in favor of the Sister City Program.
J. Dr. William Powell. Dr. Powell invited City Council to the Habitat for Humanity Concert on January 29"" at University
Heights Baptist Church.
e. Dr. Victoria Post. Dr. Post thanked Council for their support of the Community Child Care Center in the past and
encouraged future funding.
f. Glen Grant. Mr. Grant stated that he was the next director of the Senior Center and if Council had any questions about
the Center, they could call him at any time. -
g. Jayne McCullough. Ms. McCullough stated that she was representing the SAAFEhouse and also encouraged future
funding by City Council
CONSENT AGENDA
a. Approve minutes of January 3, 2006.
b. Approve budqet amendments.
STATUTORY AGENDA
a. Approve the purchase of anew Cedarapids Asphalt Paver in the amount of $226,811.90 from R.B. Everett & Company,
to be funded from budgeted funds.
The asphalt paver currently owned by the City of Huntsville is a 1981 model that was purchased used in 1985.
Most of the critical parts for the machine are no longer obtainable and our spare parts inventory is depleted. The 1981
model is currently out of commission due to parts needed for repair are no longer obtainable parts. The purchase of a
new paver would greatly reduce the occurrence of these problems making the rehabilitation of streets a much more
efficient process. Funding for this purchase was approved in the FY 05106 budget.
PRICING INFORMATION:
R.B. Everett & Co. - $226,811.90
Conley Lott Nichols - $227,832.00
Both vendors are approved vendors through purchasing cooperative programs; R.B. Everett & Co. with HGAC and -;
Conley Lott Nichols with the Texas Local Government Buy Board Program. Purchasing items through state contracts or '..,
purchasing cooperatives meet the State of Texas competitive bidding laws. Delivery date is expected three weeks from
the date of order.
Councilmember Smith made a motion to approve the purchase of a new Cedarapids Asphalt Paver in the amount of
$226,811.90 from R.B. Everett & Company, to be funded from budgeted funds and Councilmember Kayse seconded the
motion. The motion passed unanimously.
b. Approve the purchase ten in -car video systems for patrol vehicles at a cost of $28,890.00 from Kustom Signal, from
budgeted funds.
It is necessary that all cars be equipped with ICVS to be in compliance with state racial profiling policy. This is to replace
current ICVS in the patrol cars with new units due to normal wear and tear. ;!,
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281
IF
FISCAL IMPACT /FUNDING SOURCE:
101- 559 -57472 $13,729.00 JAG, Justice Assistance Grant
101- 551 -54051 $15,161.00 PD Vehicle and Communications Equipment
$28,890.00
C. Approve utility extension request in the water line construction cost along the east right of way of Highway 19 in the
amount of $10,580 as requested by the Developer, from water reserve for future allocation funds,
Johnny Q. Griffin has submitted a utility extension request to extend water along the east right of way of Highway 19.
The water line will begin at the southwest corner of the Elkins Lake Baptist Church tract for 558.98' to the southwest comer of
his 4.04 acre tract located in the R. T. Walker Survey, A -589. The proposed 6" water line extension will provide service and
fire protection with future extension to properties along the east right of way of Highway 19 and south of the tract.
This will provide public water access and extend lines to the borders of the development for future extensions of the
distribution system.
Mr. Griffin presented a plat to the Planning and Zoning Commission in June of 2005 to bring the 4.04 acre tract into
compliance. The plat was approved with a variance for the use of an alternative sewage system. A variance for water service
and fire protection was not requested at that time.
FISCAL IMPACT or FUNDING SOURCE:
Fiscal Impact: $10,580
Funding Source: 220 - 1220 -99100 — Water Reserve for Future Allocation
d. Approve release of existing 10' utility easement on Avenue I, as requested by James A. Barrum.
The 12" sanitary sewer line crossed the Barrum parcel from Avenue I to the east that once provided sewer service to the
adjoining property. Upon the development of the old Mazzio's (now part of the Family Faith Church complex), a 10" sanitary
sewer line was installed off Highway 75 South (Sam Houston Avenue) to service the church. All existing structures from the
church property to the corner of Avenue I access the sanitary sewer line alonq Sam Houston Avenue.
e. Approve participation in a portion of the utility construction cost with CDW Family Homes, Inc., in the amount of $12,375,
to be funded from water reserve for future allocation.
SL Suggs Enterprises, Inc. in conjunction with CDW Family Homes, Inc. is proposing a subdivision for fourteen (14)
residential lots on the extension of Molly Lane off Vicki Drive and one (1) lot off Elks Drive in the E. Davids Survey, A -157.
The developers are requesting the City's participation in a portion of the utility construction cost in the amount of $12,375 fora
road bore for connection to an existing water line at the intersection of Vicki Drive and Molly Lane, 200 linear feet of 6" water
line along Molly Lane, and to waive %, the tap fees for a total of 14 sanitary sewer taps.
SL Suggs Enterprises, Inc. /CDW Family Homes, Inc. are proposing to build homes in the $85,000- $95,000 price range.
CDW Family Homes, Inc. has built on existing three lots in Huntsville. One house is located at 309 Oaklawn in the South Park
Subdivision, 3009 Sand Drive in the Sandbrook Subdivision, and at 921 Ave. H in the Oakwood View Subdivision.
The proposed development of the fourteen (14) lots contains approximately 7 acres located at the end of Molly Drive.
The right of way for the extension of Molly Drive was dedicated by plat for the David Tibbs Subdivision. The proposed
development will include a 0.117 acre unrestricted reserve from the Tibbs Subdivision with a 6.69 acre parcel. The preliminary
plat has not been submitted for review by the Planning and Zoning Commission. The development will require the
construction of a roadway with curb and gutter for the extension of Molly Lane with a 6" waterline extending to the end of the
cul -de -sac to provide potable water and fire protection. Proposed Lots 1 through 8 will access an existing sanitary sewer line,
Lots 9 through 13 will require the installation of a manhole and extension of a sewer line and Lot 14 will access an existing line
in Elks Drive.
FISCAL IMPACT or FUNDING SOURCE:
Funding Impact: Road bore (50 linear feet) $5,000.00
200 linear feet of 6" water line 3,000.00
Waive Y2 of sewer tap fees: 14 @ $625.00 each 4.375.00
TOTAL $12,375.00
Funding Source: 220- 1220 -99100 —Water Reserve for Future Allocation
comments a second motion was made.
CITY COUNCIL MEETING JANUARY 17, 2006 BOOK "T"
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Councilmember Woodward made a motion to table this item and Councilmember Griffin seconded the motion.�r
Councilmembers Kayse Smith Tavenner and Willett voted no. The motion passed 5 -4.
f. Approve the creation of a Project Account with funds in the amount of $82,500 to be transferred from Water Fund
Unallocated Reserves and authorize staff to solicit bids for installation of a 12" water line under 1 -45 at Elkin's Lake.
This item was pulled from the agenda.
g. Recommend the creation of a Project Account and funding in the amount of $71,500 to be transferred from Project
#71130 for the installation of a new sewer line under Interstate 45 North.
This item was pulled from the agenda.
h. Discuss and take action on land acquisition for Habitat for Humanity. [Executive Session]
MAYOR 1 COUNCILMEMBER ! CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
C. Approve Ordinance 2006 -01 -17.1 amending the City Council Rules of Procedure, as presented by Councilmember
Evans.
Councilmember Evans made a motion to approve Ordinance 2006 -01 -17.1 amending the City Council Rules of
Procedure, and Councilmember Woodward seconded the motion. The motion passed unanimously.
Councilmember Choate and other members of Council thanked Councilmember Evans for his work on this project.
Approve funding of non - profit agencies and unfunded projects.
Councilmember Choate made a motion to enter into a contract for service with Community Child Care Center for an
amount of $10,000, and Councilmember Smith seconded the motion. Councilmembers Tavenner and Evans voted against.
Councilmember Choate made a motion to enter into a contract for service with the Senior Center for an amount of
$10. 000. and Councilmember Willett seconded the motion. Councilmembers Tavenner and Evans voted against. The motion
passed 7 -2.
e. Authorize the City Manager to purchase the Glossen property (SE corner of 10'" Street and Avenue O) in an amount not
to exceed $47,000, as presented by Stephanie Brim, Assistant to the City Manager and Finance Committee Chairman
Willett.
Councilmember Woodward made a motion to table the purchase of the Glossen property, and Councilmember Kayse I
seconded the motion. The motion passed unanimously.
f. Approve Resolution 2006 -01 -17.1 assigning authority to issue single family mortgage revenue and refunding bonds
to Walker County as a sponsoring political subdivision of the Southeast Texas Housing Finance Corporation.
g. Update on status of CenterPoint rate increase request.
City Attorney Thomas Leeper updated City Council on the CenterPoint rate increase request.
None.
None.
PUBLIC COMMENTS
MEDIA
EXECUTIVE SESSION [7:50 p.m. — 8:05 p.m.]
If, during the course of the meeting and discussion of items covered by this notice, City Council determines that a closed or
executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code,
Chapter 551, Sections:
551.071 - consultation with counsel on legal matters;
551.072 - deliberation regarding purchase, exchange, lease or value of real property;
551.073 - deliberation regarding a prospective gift;
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CITY COUNCIL MEETING JANUARY 17 2006 BOOK T _ -- 283 -
551.074 personnel matters regarding the election, appointment and /or duties of one or more officers and /or I`
employees; �!
i
551.076 - implementation of security personnel or devices;
'! 551.087 - deliberation regarding economic development negotiation; and /or
fl Other matters as authorized under the Texas Government Code.
RECONVENE
-'.. No action taken.
ADJOURNNyMEE/NNTIC [8:06 p.m.)
i
Danna Welter, City Secretary