MIN CC 12/13/2005CITY COUNCIL MEETING DECEMBER 13, 2005 BOOK "T' 272
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 13TH DAY OF DECEMBER 2005, IN THE CITY
it HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
�! COUNCILMEMBERS: OFFICERS:
J. Turner Bob Tavenner Kevin Evans, City Manager
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Mickey Evans Jim Willett Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
!! Clarence W. Griffin Steed Smith
Jack Choate
EXECUTIVE SESSION [4:03p.m. - 4:13 p.m.]
The City Council conducted a closed session as authorized by exas Government Code, Chapter 551, Section 551.074 -
personnel matters regarding the election, appointment and /or duties of one or more officers and /or employees, including the '!
annual evaluation of the City Municipal Judge.
WORK SESSION [4:40 p.m. - 5:00 p.m.]
a. Police Department Quality Assessment.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Parks and Recreation Director Ray Black led the invocation.
PRESENTATION
a. Proclamation - Sigma Chi Day
PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENTAGENDA
a. Approve minutes of November 15 and 29, 2005.
Councilmember Kayse made a motion to approve the consent agenda as amended and Councilmember Willett
seconded the motion. The motion passed unanimously.
STATUTORY AGENDA
a. Approve Resolution 2005 -12 -13.1 amending Title 20, Motor Vehicles and Traffic of the Code of Ordinances, by
designating a 19 % Street as No Parking on the South side and as One Way (Eastbound) between Avenues M and N,
as presented by Steve Stacy, City Engineer.
The right -of -way (ROW) for 19 112 Street was dedicated to the City in 1930. The dedication included a 20 feet width
between Avenues M and N. At this time, parking is allowed on both sides of the street. When cars are parked along one or
both sides, passage of emergency vehicles and trash trucks cannot occur due to the narrow width of the street. Emergency
vehicles are typically 12 feet in width and trash trucks are typically 8.5 feet in width.
The existing pavement width varies from 14 to 15 feet along the length of the street. The American Association of State
Highway and Transportation Officials ( AASHTO) recommends a pavement width of 9 to 11 feet for local streets. Also, the
AASHTO recommendation fora parking lane is a minimum of 7 feet. Using the AASHTO minimums, a width of 16 feet would
be required to allow one travel lane and one parking lane. The existing street width will not allow this condition to meet
AASHTO recommendations.
Because this street is a short local street, staff thinks the above recommendations may solve the problem. If approved,
this street will be monitored to insure that the above recommendation has solved the on -going problem that has been
encountered along this roadway. If not, additional recommendations may be forth coming.
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b. Approve the purchases of six police vehicles and three pickups totaling $171,465.00 from Columbus Country Ford, '
to be funded from budgeted funds, as presented by Debby Mikulin, Purchasing Agent.
In the 05106 fiscal budget, funds were approved to purchase six police vehicles and three %I extended cab pickups.. All
vehicles were approved as replacement vehicles through the equipment replacement program. Bids were received for these
items and the tabulation is below.
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CITY COUNCIL MEETING DECEMBER 13, 2005 BOOK "T" 273
BID TABULATION
P: Vendor Police Veh. 1/z T ext. cab
j HGAC $20,666.00 ea. No Bid
�i Columbus
'u Country Ford
!, Caldwell, TX $20.384.00 ea. $16.387.00 ea.
I.. Dallas Dodge $21,608.00 ea. No Bid
Henson Ford $23,501.00 ea. $18,574.00 ea.
it Madisonville
!, Team Dodge No Bid $21.990.00 ea.
ii Huntsville, TX
Knapp Chevrolet No Bid $19,280.00 ea.
5 -Star Ford No Bid $17,108.80 ea.
;! Councilmember Willett made a motion to approve the purchases of six police vehicles and three pickups totaling
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$171,465.00 from Columbus Country Ford to be funded from budgeted funds and Councilmember Evans seconded the
motion All were in favor except Councilmembers Kayse and Smith. The motion passed 7 -2.
C. Approve purchase of 14 decorative lamps and posts for the Spur 94 Project from Elliott Electric, in the amount
totaling $26,362.00, to be purchased from budgeted funds, as presented by Debby Mikulin.
In 2001, City Council agreed to participate in the beautification of Spur 94 from 11' Street to the Sam Houston
grave site and Gillespie Park. The Texas Department of Transportation agreed to create the design and implement a
'!. plan to improve the entry and rights of way and construct sidewalks for better pedestrian access to the memorial sites.
The plan included lamp poles. Twelve lamps were ordered in FY 04105, and in order to complete the plan, in
September 2005, City Council approved funding for the remaining 14 poles.
Eight bid packets for the 14 lamps and posts were mailed and two bids were received. The tabulation is as follows:
Elliott Electric - $26,362.00
C.E.D. Electric - $26,670.00
McCaffety Electric No Bid
'j Ward Electric No Bid
RQL - No Response
Globe Electric - No Response
Wholesale Electric - No Response
Gath's Wholesale Elec.- No Response
Councilmember Smith made a motion to approve purchase of 14 decorative lamps and posts for the Spur 94
Project from Elliott Electric in the amount totaling $26,362.00, to be purchased from budgeted funds and Councilmembe
Kayse seconded the motion The motion passed unanimously.
d. Reject the bid offered by Grisham Petroleum for bulk fuel, revise the fuel specifications for diesel, and re -bid at a
later date, as presented by Debby Mikulin.
It is the intent of the City of Huntsville to establish an annual contract for the periodic purchase of bulk fuel for City
vehicles and equipment. Tanks to be filled are located at the service center, transfer station and wastewater plants.
�Each vendor was asked to bid plus or minus a percentage, or dollar amount, of the Oil Price Information Index (OPIS).
OPIS is a widely used fuel price benchmark for supply contracts used by marketers, suppliers, refiners and bulk fuel end
,i users which has existed for over 25 years.
Eight bid packets were mailed and one was received from Grisham Petroleum.
It is the recommendation of staff to reject the bid received from Grisham Petroleum and re -bid at a later date. The
reasons for this recommendation include:
- A new low emission diesel fuel is to replace the current #2 low sulfur fuel per the Texas Commission on
Environmental Quality (TECQ), ( #2 low sulfur was the fuel specified in Bid 05 -13);
- Grisham Petroleum did not meet two of the specifications;
- Bid received is high (comparisons made with other cities); and
- Some vendors did not bid due to erratic price fluctuations during the past few months.
Councilmember Smith made a motion to reject the bid offered by Grisham Petroleum for bulk fuel revise the fuel
specifications for diesel and re -bid at a later date and Councilmember Choate seconded the motion. The motion Passel
unanimously.
e. Authorize the City Manager to execute a three year contract with Servall Services, Inc. for regular and special
services at City facilities in the amount of $51,638.44 per year, to be funded from budgeted funds, as presented by
!, Debby Mikulin.
The City of Huntsville contracts janitorial services for the city facilities. An annual contract is established with a
contractor, with the option to renew for two additional one -year periods. These facilities include city hall, service center
and warehouse buildings, police department, library, records building, Main Street office and the Sam Houston Visitor
Center. Fifteen bid packets were mailed and six bids were received. The bid tabulation is as follows:
Servall Services, Inc. - $ 51,638.441yr.
James Enterprises - $ 70,140.00lyr.
G &C Bldg Maint. - $ 87,691.321yr.
CITY COUNCIL MEETING DECEMBER 13, 2005 BOOK "T"
274
JZ Services - $141,258.00/yr.
McNeal's Cleaning Service - $ 16,325.00/yr (3 buildings only)
Cornelius Cleaning Service - $ 27,200.00 1yr (1 building only)
Councilmember Kayse made a motion to authorize the City Manager to execute a three year contract with
Servall Services Inc for regular and special services at City facilities in the amount of $51,638.44 per year, to be funded
from budgeted funds and Councilmember Choate seconded the motion The motion Passed unanimously.
f. Authorize the purchase of new fuel pumps and equipment from Trinity Equipment Company in the amount of$10,850,toI
be paid for from the Equipment Replacement Fund, as presented by Bill Daugette, Operations Manager.
The current pumps are over 20 years old and are need of replacement. Parts are difficult to obtain and our fuel j
transaction computer program has an updated version that will not work on the old equipment.
The cost to replace the pumps is $10,850 which will be paid from the equipment replacement fund. (306- 69020).
Trinity Equipment Company $10,850
Buell Consulting Company $11,900
B R J Equipment $12,660
g. Approve Ordinance 2005 -12 -13.2 requiring Centerpoint Energyto cease and desistfrom charging illegal and unlawful
rates and requiring refunds and making other findings with regard to this order, as presented by Thomas A. Leeper, City
Passed unanimously. '
h. Approve Tax Increment Reinvestment Zone, No. 1 2005 Annual Report and submittal to all required parties, as
presented by Stan Hamrick, City Planner.
The City is required by the State to submit to each taxing unit that levies property taxes on real property in the Zone a
report on the status of the TIRZ. The content and format of the report are standard. This report will also be copied to the
Attorney General and State Comptroller offices.
The numbers and items reflect the activity of fiscal year 2005 for the TIRZ, No. 1 area.
The TIRZ board met on December 8, 2005 and approved the 2005 Annual Report as presented.
Councilmember Tavennermade a motion to Approve Tax Increment Reinvestment Zone No 12005Annual Reportand
submittal to all required Parties and Councilmember Smith seconded the motion The motion passed unanimously. '!
i. Approve Ordinance 2005 -12 -13.2 amending Ordinance 2004 -20, updating the Tax Increment Reinvestment Zone
Number One including adopting amendments to the Finance Plan and Project Plan, as recommended by the TIRZ
Board, as presented by Stan Hamrick. [Executive Session]
l j. Discuss and take action to acquire real estate on Avenue M [Executive Session].
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
C. Update on contracts issues.
d. Discuss and take action on the FY 2005 -06 Charter Officers' Compensation.
[Items a -c to be discussed in executive session.]
e. Approve Resolution 2005 -12 -13.1 designating representatives of the 2006 General Assembly of the Houston - Galveston
�. Area Council — J. Turner, Representative and Judy Kayse, Alternate.
Approve Resolution 2005 -12 -13.2 amending the Huntsville Arts Commission's membership and terms. '
Councilmember Kayse made a motion to approve Resolution 2005 -12 -13.2 amending the Huntsville Arts
nission's membership and terms. and Councilmember Tavenner seconded the motion_ The motion passed
PUBLIC COMMENTS
None.
MEDIA
None.
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CITY COUNCIL MEETING DECEMBER 13, 2005 BOOK "T" 275
EXECUTIVE SESSION [6:43 pm - 9.06 pm]
If, during the course of the meeting and discussion of items covered bythis notice, City Council determines that a closed
or executive session of the Council is required, then such closed meeting will be held as authorized by Texas
Government Code, Chapter 551, Sections:
551.071 - consultation with counsel on legal matters;
551.072 - deliberation regarding purchase, exchange, lease or value of real property;
551.073 - deliberation regarding a prospective gift;
551.074 - personnel matters regarding the election, appointment and/or duties of one or more officers and /or
employees;
551.076 - implementation of security personnel or devices;
551.087 - deliberation regarding economic development negotiation; and /or
Other matters as authorized under the Texas Government Code.
RECONVENE
Statutory i. Approve Ordinance 2005 -12 -13.2 amending Ordinance 2004 -20, updating the Tax Increment Reinvestment Zone
Number One including adopting amendments to the Finance Plan and Project Plan, as recommended by the TIRZ
Board.
The current plans were adopted by City Council in November of 2004. The Project Plan outlines the scope of public
improvements to be built and associated costs for possible reimbursement through the TIRZ program. The Finance Plan
shows the proposed increase in property values for both public and private improvements. Further, the plan demonstrates the
zone's ability to provide incremental value over time for reimbursements. These plans will updated periodically as new
projects develop in the TIRZ.
The next step for "Project B" will be a development agreement that outlines responsibilities in the development process
and establishes timelines for the project. The developer is currently preparing the engineering plans to proceed with platting
and site development.
Bearkat Crossing is a proposed 190,000 sq. ft. shopping center thatwill be anchored by a 48,000 sq. ft. Belk Department
Store. The anticipated opening is the first half of 2007.
Statutory j. Discuss and take action to acquire real estate on Avenue M.
No action.
Mayor /CC Report d. Discuss and take action on the FY 2005 -06 Charter Officers' Compensation.
Councilmember Choate made a motion to table this item and Councilmember Smith seconded the motion. The motion
Passed unanimously.
ADJOURNMENT [9:10 p.m.]
Danna Welter, City Secretary