MIN CC 10/11/2005Ll
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CITY COUNCIL MEETING OCTOBER 11, 2005 BOOK 'T"
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 11TH DAY OF OCTOBER 2005, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: Steed Smith OFFICERS:
J. Turner Bob Tavenner Kevin Evans, City Manager
Mickey Evans Jim Willett Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
Clarence W. Griffin
Jack Choate
CALL TO ORDER [5:05 p.m.]
Mayor Turner called the regular session to order.
EXECUTIVE SESSION [5:06 p.m. — 5:52 p.m.
a. Board and Commission appointments; and
b. Other appointments.
RECONVENE [6:04 p.m.]
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Steed Smith led the invocation.
PRESENTATION
a. Proclamation — Fire Prevention Week [1]; and
b. Smith Hill Clean Up Presentation.
PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENT AGENDA
a. Approve minutes of September 9, 12, 19, 20, 26 and 27, 2005.
b. Approve acceptance of the Department of Justice Office of Community Oriented Policing Services Secure Our
Schools Grants in the amount of $41,368.12 with a City match in the amount of $2,500.00 and HISD $18,184.12.
C. Approve the extension of the depository contract as requested by First National Bank pending bidding of the RFP.
Councilmember Smith made a motion to approve the consent . agenda as amended and Councilmember Kayse
seconded the motion. The motion passed unanimousl
a.
STATUTORY AGENDA
Approve Ordinance 2005 -10 -11.1 amending Title 20, Motor Vehicles and Traffic, by designating 19 Yz Street between
Avenue M and N as a no parking zone on both sides of the street.
This item was not discussed.
b. Authorize the transfer of $28,346 from Sidewalks CIP to the Spur 94 Improvements Project to complete street lighting
and flag pole installations.
Street lighting and flag pole installations were not part of TxDOT's project scope. TxDOT only provided a street lighting
I layout for installation by the City. The City has been responsible for these two items of work. A change order to TxDOT's
!. contract to add street lighting conduit and pedestals was executed in May 2005, for an amount of $15,451.57 and has been
installed. Also, the City has purchased 12 street lights for an amount of $22,248. The lighting layout calls for 26 street lights.
This means that 14 street lights remain to be purchased by the City. Other materials that will be required include wiring, paint
and electrical meter box.
The following is details the remaining fund balance:
$48,469 Original Project Amount
($3,375) Expenditure (7/31104)
($15,451.57) Change Order for Conduit and Pedestals (5/11105)
($22,248) Encumbered P.O. for 12 street lights
$7,394.43 Balance Remaining to Date
Estimated Remaining Expenditures:
$2,000 Flag Poles
$25,956 14 Additional Street Lights
i; $4,000 Electrical Materials (wiring, etc.)
$535 Painting Materials
$3,249.43 Contingency
$35,740.43Total Estimated Remaining Expenditures
Additional Funds Needed to Complete Project:
�� $35,740.43Total Estimated Remaining Expenditures
CITY COUNCIL MEETING OCTOBER 11. 2005 BOOK "T'
260
$7,394.43 Balance Remaining to Date
$28,346.00 Estimated Additional Funds Needed
Installation of all street lighting and flag poles will be performed by City forces.
Funding Source: Transfer from Sidewalks CIP (fund balance 814 - 81404- 62300: $28,346)
Transfer to Spur 94 Improvements (fund 815 - 81504- 97050)
Councilmember Kayse made a motion to authorize the transfer of $28,346 from Sidewalks CIP to the Sour 94 !.
Improvements Project to complete street lighting and Flag pole installations and Councilmember Smith seconded the motion.I'
The motion passed unanimously.
C. Approve interlocal agreement for municipal court prosecution with Walker County for the Walker County Criminal District
Attorney's office to perform Municipal Court prosecution, and to authorize attorneys with that office to serve as assistant.'.
city attorneys for such purpose in an amount not to exceed $32,314.50 for FY 2005 -06, to be funded from budgeted
funds.
City Council previously authorized the City Attorney to negotiate an agreement with the Walker County Criminal District
Attorney for his office to perform prosecution services for cases pending in the City of Huntsville Municipal Court. The Walker
County Commissioner's Court desired to wait until the new budget year before considering such an arrangement. The County
has advised that it has now considered and approved such an arrangement.
The hiring, supervision and salary/benefits for the person(s) performing prosecution duties will be assumed by Walker
County. The City will pay the County one -half the costs (including estimated overhead) for one entry-level Assistant District
Attorney, being the sum of $32,314.50 for FY 2005 -06.
Fees to provide services for approximately twenty (20) hours per week at a cost not to exceed $32,314.50 for FY 2005-
06 per County estimation, to be paid from budgeted funds (101- 115 -55070 - $41,852 budgeted in FY 05 -06).
unanimously. NOTE: Councilmember Choate abstained from the vote and did not participate in the discussion.
d. Approve budget amendments.
Councilmember Willett stated that the finance committee had reviewed the budget amendments.
Councilmember Willett made a motion to approve the budget ad i ustments as presented, and Councilmember
Tavenner seconded the motion. The motion passed unanimously.
MAYOR / COUNCILMEMBER I CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
C. Annual evaluation of Charter Officers — City Secretary and City Manager.
[Items a -c to be discussed in executive session.]
d. Approve Resolution 2005 -10 -11.1 nominating one candidate for each of the seven board positions to the Walker
County Appraisal District.
Councilmember Kayse made a motion to nominate Dave Brinson. Dale Dixon. Gary House, Jerry Larrison, Sue
Martin Wayne Scott and Cecil Williams to the board positions of the Walker County Appraisal District. and
Councilmember Woodward seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
None.
MEDIA
Matt Peterson, Huntsville Item, asked about the Spur 94 lighting, Safe Way to Schools grant, and closing accounts.
EXECUTIVE SESSION [6:41 p.m. — 8:15 p.m.]
ADJOURNMENT [8:15 p.m.]
Da nna Welter, City Secretary