MIN CC 08/16/2005CITY COUNCIL MEETING AUGUST 16, 2005 BOOK "T"
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 16TH DAY OF AUGUST 2005, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
Steed Smith
OFFICERS:
J. Turner
Bob Tavenner
Kevin Evans, City Manager
Mickey Evans
Jim Willett
Danna Welter, City Secretary
Judy Kayse
Mac Woodward
Thomas Leeper, City Attorney
Jack Choate
Mayor Turner called the regular session to order.
Clarence W. Griffin
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
WORK SESSION [3:00 p.m. — 5:50 p.m.]
City Council held a work session to discuss:
a. Pool project;
b. Charter Offices budgets (City Council, Manager, Attorney, Secretary, and Judge);
C. Administration budgets (Cultural Services, Main Street, and Library); and
d. General budget discussions.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Ray Black, Director of Parks and Recreation, led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENTAGENDA
'
a. Approve minutes of July 29. August 2 and 9, 2005.
b. Approve the agreement for the purchase of the enterprise licensing from SHI- Government Solutions for
Microsoft products for a three year period at a cost of $65,000 per year.
Councilmember Kayse made a motion to approve the consent agenda and Councilmember Choate seconded the
motion. The motion Passed unanimously NOTE: Councilmember Griffin absent.
STATUTORY AGENDA
a. Authorize the City Manager to enter into an agreement with BUILDERadius for implementation services which include
data conversion, installation of software and on -site training for BluePrince permitting software for an amount not to
exceed $6,600 to be funded budgeted funds.
When the International Code was adopted in 2001 it was found that the permitting software (BDS) that the City currently
uses was out -of -date and would not produce the appropriate wording on permits and certificates of occupancy that is needed.
A search for software designed to be used with the International codes was conducted. Several software packages were
studied and in 2003 a Software company called BUILDERadius submitted a software package that was endorsed by the
International Code Council and was written and designed to be used with the International Codes. This package was also
found to be free to the City. The software company receives its funding from contractors, developers, and citizens who !-
purchase their software which allows the contractor or citizen to obtain permits on -line, request inspections on -line, view !I,
inspection results immediately on -line, etc. In 2003 the Central Inspection Division received the approval to have
BUILDERadius install the software. BUILDERadius then began to design the permits in the package specifically to the City's ".
needs. They also began the process of converting all the permit files on BIDS to the BluePrince software. In June of 2004,
BUILDERadius had completed the software design to our specifications and had completed the data conversion to that date.
They then submitted the licensing agreement to the City. The agreement was then reviewed by the Inspection Division, the IT
Committee, Jerry Byrd, the City Attorney, and forwarded to the City Manager for final approval. During the agreement review '..!
period of 10 months, BUILDERadius reorganized its policies due to the large number of entities thatwere taking advantage of
the software. An implementation fee was added to cover the cost of on -site training, data conversion, and six months of
follow -up to assist the clerks and inspectors.
Councilmember Evans stated that as a member of the Technology Committee, he had visited Conroe and looked at this
software and recommended its approval.
wuu�mnciu�ci wcna niducd uivuuiiweuuivu<e uro i.uv rvidimuei wemei niw aii dureeniernwmio uiLUMMdwuswi',� ,
implementation services which include data conversion, installation of software and on -site training for BluePrince permitting
software for an amount not to exceed $6,600 to be funded budgeted funds. and Council member Kayse seconded the motion.
The motion passed unanimously.
b. Adopt Ordinance 2005 -08 -16.1 approving the' Municipal Maintenance Agreement" with the Texas
Department of Transportation.
This agreement is updated on an "as requested" basis as determined by TxDot. It was last update in 1997 and TxDot
wants to insure that every city in the state has approved the same version.
J
CITY COUNCIL MEETING AUGUST 16 2005 - — BOOK'7" _-
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Councilmember Woodward made a motion to adopt Ordinance 2005 -08 -16.1 ap
Agreement" with the Texas Department of Transportation and Councilmember Kayse
passed unanimously. NOTE: Councilmember Griffin present.
,l c. Discuss acquisition of property adjacent to Eastham- Thomason Park.
ii This item was discussed in Executive Session.
MAYOR / COUNCILMEMBER / CITY MANAGER REPORT
II a. Update on pending or contemplated litigation.
I'.. b. Update on land acquisition. 'I
These items were discussed in Executive Session.
G. Approve Board and Commission appointments:
Board of Adjustment and Appeals - reappoint King Chandler, Gary Hartman and Jerry Moorer; !,
IJ Board of Adjustment - Zoning - appoint George Miles to place 4, and appoint Leroy Hilton as alternate b and
reappoint Matt Hannes
Huntsville Cemetery Advisory Board - reappoint Morris Waller, Mary Frances Park, Dan Davis, Stephanie
Smither, Ann Hodges and Joyce Robinson;
Huntsville Housing Authority- appoint Norma Howard as the resident commissioner, reappoint Dr. Ross Lovell
and Joe Soliz, and appoint Johnnie Lipscomb;
HAILS (Houston Area Library System Representatives) - appoint LaDean Sapp and Sharon Vann;
Huntsville Library Board - reappoint Robert Vann, and appoint Julie Wood; -
Police Promotional Review Board - reappoint Rissie Owens; and
Walker County Public Safety Communications Center Executive Board - appoint Judy Kayse as the Council
representative and appoint Craig Schlicher as the City representative.
Councilmember Smith made a motion to approve the Board and Commission appointments as listed, and
Councilmember Choate seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
a. Darrell Hall. Mr. Hall remarked on the decisions packages listed in the proposed budget; including the skate park,
bridge, poles for ballfields, aerial mapping, Wynne Home program coordinator, equipment for Wynne Home, parking for
Wynne Home and additional personnel requested.
MEDIA
None.
j EXECUTIVE SESSION [6:20 p.m. - 7:05 p.m.]
ADJOURNMENT [7:05 p.m.]
Danna Welter, City Secretary