MIN CC 08/02/2005G
i
CITY COUNCIL MEETING AUGUST 2 2005 BOOK T" _ 239 _
jl MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 2ND DAY OF AUGUST 2005, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
j! COUNCILMEMBERS: Steed Smith OFFICERS:
;i J. Turner Bob Tavenner Kevin Evans, City Manager
I' Mickey Evans Jim Willett Danna Welter, City Secretary
j Judy Kayse Mac Woodward Thomas Leeper, City Attorney'
Jack Choate '1
Absent: Clarence W. Griffin
i.
i! WORK SESSION [3:00 p.m. — 5:35 p.m.]'!
City Council held a work session to discuss the Public Services budget and Raven Nest Golf Course.
ii
i! CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Ray Black, Director of Parks and Recreation, led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Karl Davidson. Mr. Davidson asked about statutory agenda item (a) regarding Councilmembers traveling to
Colorado and suggested that Council adopt a policy where upon return from city funded trips the councilmembers
are required to give a report on the conference. Mr. Davidson also asked about statutory agenda item (b) regarding
the rate studies for solid waste and wastewater and asked what had changed since we did the last studies to
warrant them being done again.
PRESENTATION
a. Presentation of plaques to Stewart's Garden Center and Liles Lawn Service for the beautification project on IH -45 and
Highway 30 overpass by Jane Monday, Chairperson of the Beautification Committee and Ray Black, Parks and
Recreation Director.
CONSENTAGENDA
a. Approve the minutes of July 19 and 26, 2005.
Councilmember Smith made a motion to approve the consent agenda and Councilmember Woodward seconded the
U motion The motion passed unanimously.
STATUTORY AGENDA
a. Approve expenditure of travel funds (registration, hotel, meals, and transportation) in an estimated amount of $1,000 per
Councilmember to attend the "Best Practices in Building University /City Relations" conference in Fort Collins, Colorado
on October 13 -16, 2005, to be funded from budgeted funds.
b. Authorize the City Manager to enter into a contract with RW Beck to perform wastewater and solid waste cost of service
studies /rate studies in an amount not to exceed $21,000, to be funded from wastewater reserve for future allocation,
and $19,750, to be funded from solid waste reserve for future allocation in the amount of $19,750.
Staff has selected RW Beck to perform this study. They performed rate studies for the City in 2000 and 2001 and
updated the wastewater study in 2002. Their knowledge, experience, and familiarity with our system will allow them to
perform a thorough study and provide accurate data and results. According to the American Public Works Association,
"Rates and revenues should be reviewed and evaluated every year as part of the overall annual budgetary process. In
addition, the rule of thumb in the water resource industry is that detailed analysis should be performed on at least a five -year
cycle. In order to accomplish this, a flexible user - friendly computerized rate model is needed that will allow for frequent
updates and that can be easily applied to and used for "what if 'scenarios. By doing so, a community or district will always be
ahead of any anticipated revenue shortcoming. "(See Attachment) This same logic is also applicable to solid waste services.
After discussion, a motion was made.
Councilmember Willett made a motion to table this item and Councilmember Choate seconded the motion. The motion
passed unanimously.
MAYOR I COUNCILMEMBER / CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
These items were discussed in Executive Session.
CITY COUNCIL MEETING AUGUST 2, 2005 BOOK "T"
240
PUBLIC COMMENTS
a. Karl Davidson. Mr. Davison had questions on the American Bank road and whether the $100,000 funded by the city
included utilities or if that was an additional cost. He also asked about the Wynne Home expenditures being over budget,
and the interdepartmental transfers /loans for the golf course.
MEDIA
None.
EXECUTIVE SESSION [6:33 p.m. — 6:42 p.m.]
ADJOURNMENT [6:42 p.m..]
Dan na Welter, City Secretary
1W