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Monthly Posted Agenda - 5/1/2014
CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair IL Andy Brauninger,At-Large Position 1 �Ck Ift Don H.Johnson,At-Large Position 3 Ny`� Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 1,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Review purchasing policy recommendations d. Review Vehicle/Fleet Assessment results e. Preview—Long-term Planning Presentation for Council f. Discuss potential uses of Unallocated Reserve/Fund Balance—Andy Brauninger 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 1, 2014, Finance Committee Meeting nda was posted on Hall bulletin board, a place convenient and readily accessible to the eneI al bl c at all times, and o the ty's website,www.huntsvilletx. ov in compliance with Chapter 551 Tex Govern g , p p e e t Code. DATE OF POSTING: t '&CA� TIME OF POSTING: a'�j' , © oodwar Secr DATE TAKEN DOWN: C' J CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 4vo Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 1,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Review purchasing policy recommendations d. Review Vehicle/Fleet Assessment results e. Preview—Long-term Planning Presentation for Council f. Discuss potential uses of Unallocated Reserve(Fund Balance—Andy Brauninger 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 1, 2014, Finance Committee Meeting Agenda wi s posted on the City Hall bulletin board, a place convenient and readily accessible to the g oral public at al times, and the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551,Te as over me e DATE OF POSTING: `� _) TIME OF POSTING: �' ZJQ _^ Lee oodward,City Secretary DATE TAKEN DOWN: S j 21(LI (0a - CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson 4 Bill Barry Tommy Cummings �m�� Marilyn Soffar Leroy �� Hilton � S.O.Woods,Jr. ' PLANNING &ZONING COMMISSION AGENDA MAY 1,2014 at 12:OOPM CITY HALL—CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. INVOCATION 3. CONSIDER the minutes of April 3, 2014. 4. DISCUSS the Development Code. 5. PUBLIC COMMENTS 6. ITEMS OF COMMUNITY INTEREST Hear announcements concerning Hems of community interest from the Commission and City Staff for which no action will be discussed or taken. 7. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignmerK duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,doh reby certify that a copy of the May 1,q ing 8 Z ing mi Sion Agenda was p0, ,- the City Hall bulletin board,a place conveni nt and I sadily accessible to the general public ,in co li a with hapter 551,Texasent Code. DATE OF POSTING: o U , y TIME OF POSTING: )I ' 1 --u Lee Woodward,City Secretary �. TAKEN DOWN: 5���/`7 jo, CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson 4 Bill Barry Tommy Cummings C�� Marilyn Soffar �N°p Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MAY 1,2014 at 12:OOPM CITY HALL—CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. INVOCATION 3. CONSIDER the minutes of April 3, 2014. 4. DISCUSS the Development Code. 5. PUBLIC COMMENTS 6. ITEMS OF COMMUNITY INTEREST Hear announcernenis concerning items of community interest from the Commission arxi City Staff for which no action will be discussed or taken. 7. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action,if necessary,on the Items addressed during Executive Session. CERTIFICATE i I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 1,20 4 P ing& jong Commission Agkl, was posted on the City Hall bulletin board,a place cone lent and eadily accessible to the general public at es,in e''th Chapter Texas Government Code. DATE OF POSTING: y TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: �r Z�(u �� a WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT. CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MAY 5, 2014 3:00 P.M. WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. [I. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice Was soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section ;51.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section »1.0'6 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS I. Discuss and/or approve minutes from the meeting dated April 24, 2014. 2. Discuss and/or approve the signing of the final acceptance from Motorola for the new radio console project 3. Discuss and/or approve the disconnect of six AT&T wireline circuits located at various locations that were previously used for VHF radio purposes. 4. Discuss and/or approve preliminary budget. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this May 2. 2014,notice was filed with the Administrative Secretary of the County Judge, and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on May 2.2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. Im FPLC R 'OST G f AA MAY 0 2 20145 �-�Q-rb f WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT. CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MAY 5, 2014 3:00 P.M. WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. [I. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 55 1.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.0;6 To discuss the deployment, or specific occasions for implementation of security personnel or devices. �I III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated April 24, 2014. 2. Discuss and/or approve the signing of the final acceptance from Motorola for the new radio console project 3. Discuss and/or approve the disconnect of six AT&T wireline circuits located at various locations that were previously used for VHF radio purposes. 4. Discuss and/or approve preliminary budget. INFORMATION ITEMS A. Citizen Input B. Media Vl. ADJOURN On this May 2,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice, and 1 posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on Mai 2,2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. FILLPPR POSTING At-� O'CIOCk IVBtt- MAY 0 2 2014 Vk ( ount Texas CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Ift Joe Emmett,Ward 1 Andy Brauninger,Position 1 c a��' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 ' I Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MAY 6, 2014 3:00 P.M. SPECIAL SESSION WORKSHOPS WILL BEGIN FOLLOWING THE SPECIAL SESSION 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[3:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] 3. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 4. ADJOURNMENT WORKSHOPS [TO BEGIN FOLLOWING THE SPECIAL SESSION] — Discussion of long-term financial planning recommendations for City Funds. Followed by workshop on the proposed Rules of Procedure. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS National Police Week Proclamation Municipal Clerks Week Proclamation Matthew Fields,Troop 98, Eagle Scout Project Historic Preservation Month Proclamation Drinking Water Week Proclamation National Tourism Week Proclamation Youth Advisory Board,Little Free Library installation Motorcycle Safety Month Proclamation National Champion SHSU Women's Bowling Team Proclamation Recognition of Youth Leadership Institute participants 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on April 15, 2014. [Lee Woodward, City Secretary] b. Approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment, second reading. [Julie O'Connell, Human Resources Director] c. Adopt Ordinance 2014-31 suspending rates proposed by the CenterPoint GRIP filing made on March 31, 2014, second i reading.[Leonard Schneider,City Attorney] d. Adopt Ordinance 2014-32 to amend the FY13-14 annual budget and CIP budgets. [Steve Ritter,Finance Director] e. Authorize the City Manager to submit an application to the Department of Justice Bulletproof Vest Program for $15,400.00.[Dr.Sherry McKibben, Director of Neighborhood Services] f. Authorize the City Manager to enter into a contract to lease eight 8 all-in-one co machines fora period of 48 months 9 ( ) Py with the Marimon Company through the Harris County Department of Education Cooperative. [Steve Ritter, Finance Director] g. Authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821, Huntsville,Walker County,Texas,77320.[Steve Ritter, Finance Director] 6. STATUTORY AGENDA II' a. Presentation and discussion on the proposed Texas Grand Ranch Subdivision and associated variances to be heard by the Planning and Zoning Commission on May 15.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCILJCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to consider a request from Habitat for Humanity for a waiver of all permit and development-related fees for the construction of a new home located at 509 7th Street.[Councilmember Olson] b. Presentation, discussion, and possible action on nominations for the Other Post-Employment Benefits (OPEB)/Govemment Accounting Standards Board, Rule 45(GASB-45)Ad Hoc Committee.[Mayor Woodward] c. FIRST READING - Presentation, discussion, and possible action to adopt Ordinance 2014-33 on the proposed City Council Rules of Procedure,first reading.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.072 —deliberation regarding purchase, exchange, lease or value of real property on projects Abby and Diego. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liability Company vs.City of Huntsville.[Leonard Schneider,City Attorney] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session.[Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 6,2014 City Council Amended Agenda was posted on the City Hall bulletin board, a place conven ent and readily accessible to the general public at all times, and to the City's web 'te,www.huntsvillelx.gov, in compliance with Chapter 1,T s Government Code. DATE OF POSTING: TIME OF POSTING: ' a pm TAKEN DOWN: 5 Kristi ards,Depuy City Sec ary- -8.6 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 iia 0%' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MAY 6,2014 3:00 P.M.SPECIAL SESSION WORKSHOPS WILL BEGIN FOLLOWING THE SPECIAL SESSION 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[3:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] 3. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 4. ADJOURNMENT WORKSHOPS [TO BEGIN FOLLOWING THE SPECIAL SESSION] — Discussion of long-term financial planning recommendations for City Funds. Followed by workshop on the proposed Rules of Procedure. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - National Police Week Proclamation - Municipal Clerks Week Proclamation - Matthew Fields,Troop 98, Eagle Scout Project - Historic Preservation Month Proclamation - Drinking Water Week Proclamation - National Tourism Week Proclamation - Youth Advisory Board,Little Free Library installation - Motorcycle Safety Month Proclamation - National Champion SHSU Women's Bowling Team Proclamation - Recognition of Youth Leadership Institute participants 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on April 15, 2014. [Lee Woodward, City Secretary] b. Approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment, second reading. [Julie O'Connell, Human Resources Director] c. Adopt Ordinance 2014-31 suspending rates proposed by the CenterPoint GRIP filing made on March 31, 2014, second reading.[Leonard Schneider,City Attorney] d. Adopt Ordinance 2014-32 to amend the FY13-14 annual budget and CIP budgets.[Steve Ritter,Finance Director] e. Authorize the City Manager to submit an application to the Department of Justice Bulletproof Vest Program for $15,400.00. [Dr.Sherry McKibben, Director of Neighborhood Services] f. Authorize the City Manager to enter into a contract to lease eight(8) all-in-one copy machines for a period of 48 months with the Marimon Company through the Harris County Department of Education Cooperative. [Steve Ritter, Finance Director] g. Authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821, Huntsville,Walker County,Texas,77320.[Steve Ritter, Finance Director] 6. STATUTORY AGENDA a. Presentation and discussion on the proposed Texas Grand Ranch Subdivision and associated variances to be heard by the Planning and Zoning Commission on May 15.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to consider a request from Habitat for Humanity for a waiver of all permit and development-related fees for the construction of a new home located at 509 7th Street.[Councilmember Olson] b. Presentation, discussion, and possible action on nominations for the Other Post-Employment Benefits (OPEB)/Government Accounting Standards Board,Rule 45(GASB-45)Ad Hoc Committee.[Mayor Woodward] c. FIRST READING - Presentation, discussion, and possible action to adopt Ordinance 2014-33 on the proposed City Council Rules of Procedure,first reading.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.072 —deliberation regarding purchase, exchange, lease or value of real property on projects Abby and Diego. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liability Company vs.City of Huntsville. [Leonard Schneider,City Attorney] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. [Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 6,2014 City Council Amended Agem was posted on the City Hall bulletin board, a place conve ient and readily accessible to the general public at all ti s, and to the City's web i ,www.hu villetx.gov, in compliance with Chapter 1, xas Government Code. I ILA DATE OF POSTING: �i TIME OF POSTING: ml mm /� �\ Kr tin dwards,Deputy City Sec ry TAKEN DOWN: a ,m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 �M�� Andy Brauninger,Position 1 c Tish Humphrey,Ward 2 nts� f Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 ` iUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MAY 6,2014 3:00 P.M. SPECIAL SESSION 4:00 P.AC WORKSHOPS-6:00 P.M. MEETING COUNCIL CHAM6,ERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL,'1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[3:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in closed session as authorized,:,by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment,':evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee for City Secretary Lee Woodward. `[Mayor Woodward] 3. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 4. ADJOURNMENT WORKSHOPS[4:00 P.M.]—Discussion of long-term financial planning recommendations for City Funds. Followed by workshop on the proposed Rules of Procedure. "e MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES \ U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - National Police Week Proclamation - Municipal Clerks Week Proclamation - Matthew Fields,Troop 98,Eagle Scout Project - Historic Preservation Month Proclamation - Drinking Water Week Proclamation - National Tourism Week Proclamation - Youth Advisory Board,Little Free Library installation - Motorcycle Safety Month Proclamation - National Champion SHSU Women's Bowling Team Proclamation - Recognition of Youth Leadership Institute participants 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on April 15, 2014. [Lee Woodward, City Secretary] b. Approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment, second reading. [Julie O'Connell, Human Resources Director] c. Adopt Ordinance 2014-31 suspending rates proposed by the CenterPoint GRIP filing made on March 31, 2014, second reading. [Leonard Schneider,City Attorney] i d. Adopt Ordinance 2014-32 to amend the FY13-14 annual budgeeand CIP budgets.[Steve Ritter, Finance Director] e. Authorize the City Manager to submit an application to the Department of Justice Bulletproof Vest Program for $15,400.00.[Dr.Sherry McKibben, Director of Neighborhood Services] f. Authorize the City Manager to enter into a contract to lease eight(8) all-in-one copy machines for a period of 48 months with the Marimon Company through the Harris County Department of Education Cooperative. [Steve Ritter, Finance Director] g. Authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821, Huntsville,Walker County,Texas,77320.[Steve Ritter, Finance Director] 6. STATUTORY AGENDA a. Presentation and discussion on the proposed Texas Grand Ranch Subdivision and associated variances to be heard by the Planning and Zoning Commission on May 15.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Present ion, discussion, and possible action to consider a request from Habitat for Humanity for a waiver of all permit and devel ment-related fees for the construction of a new home located at 509 7th Street.[Councilmember Olson] b. Presentatio , discussion, and possible action on nominations for the Other Post-Employment Benefits (OPEB)/Gove ent Accounting Standards Board, Rule 45(GASB-45)Ad Hoc Committee. [Mayor Woodward] c. FIRST READIN - Presentation, discussion, and possible action to adopt Ordinance 2014-33 on the proposed City Council Rules of®rvcedure,first reading.[Mayor Woodward] d. City Manager's Repoml 1. Updates on City c struction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business �2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of Community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.072 — deliberation regarding purchase, exchange, lease or value'pf real property on projects Abby and Diego. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton,Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liability Company v� City of Huntsville. [Leonard Schneider,City Attorney] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. [Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by thls notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Go`vemment Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 6,2014 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 551,Texas Government C e. DATE OF POSTING: J, jLj�/I q TIME OF POSTING: Kristin Edwardsi Deputy City Secretary TAKEN DOWN: am/pm CITY F HUNTSVILLE.O TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MAY 6,2014 3:00 P.M. SPECIAL SESSION 4:00 P.M.WORKSHOPS-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM NTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities o plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291. 03),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[3:00 P\inosed 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will csession as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters pointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or emecretary Lee Woodward. [Mayor Woodward] 3. RECONVENE a. Take action, if neca ressed during Executive Session. t 4. ADJOURNMENT �} WORKSHOPS[4:00 P.M.]—Discussion of long-term)financial planning recommendations for City Funds. Followed by workshop on the proposed Rules of Procedure. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to theq, Texas, one state, under God,one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - National Police Week Proclamation - Municipal Clerks Week Proclamation - Matthew Fields,Troop 98, Eagle Scout Project - Historic Preservation Month Proclamation �t - Drinking Water Week Proclamation - National Tourism Week Proclamation - Youth Advisory Board, Little Free Library installation - Motorcycle Safety Month Proclamation - National Champion SHSU Women's Bowling Team Proclamation - Recognition of Youth Leadership Institute participants 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA \ (Approval of Consent Agenda authorizes the City Manager to implement each item in a6 ordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agen for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on A^15, 2014. [Lee Woodward, City Secretary] b. Approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment, second reading. [Julie O'Connell, Human Resources Director] c. Adopt Ordinance 2014-31 suspending rates proposed by the CenterPoint GRIP filing made on March 31, 2014, second reading.[Leonard Schneider,City Attorney] d. Adopt Ordinance 2014-32 to amend the FY13-14 annual budget and CIP budgets. [Steve Ritter,Finance Director] e. Authorize the City Manager to submit an application to the Department of Justice Bulletproof Vest Program for $15,400.00. [Dr. Sherry McKibben, Director of Neighborhood Services] f. Authorize the City Manager to enter into a contract to lease eight (8) all-in-one copy machines for a period of 48 months with the Marimon Company through the Harris County Department of Education Cooperative. [Steve Ritter, Finance Director] g. Authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821,Huntsville,Walker County,Texas,77320.[Steve Ritter, Finance Director] 6. STATUTORY GENDA a. Present at. and discussion on the proposed Texas Grand Ranch Subdivision and associated variances to be heard by the Planning nd Zoning Commission on May 15.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COU IL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, disssion, and possible action to consider a request from Habitat for Humanity for a waiver of all permit and development-r ted fees for the construction of anew home located at 509 7th Street.[Councilmember Olson] b. Presentation, discu ion, and possible action on nominations for the Other Post-Employment Benefits (OPEB)/Government A ounting Standards Board, Rule 45(GASB-45)Ad Hoc Committee.[Mayor Woodward] c. FIRST READING - Pre ntation, discussion, and possible action to adopt Ordinance 2014-33 on the proposed City Council Rules of Procedur first reading.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. '2 S. PUBLIC COMMENT a. Related to any City business—2 mtl utes per speaker % 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of comrlunity interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.072— deliberation regarding purchase, exchange, lease or value of re4I property on projects Abby and Diego. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authodied by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liability Company vs.Cir of Huntsville.[Leonard Schneider,City Attorney] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Svssion.[Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Govemmeiv Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of re.loproperty; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as sefput above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 6,2014 City Council At nda—a posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's webs e,www.huntsvilletK.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: (apm Kristin Edwards,Deputy Cijy Secretary TAKEN DOWN: am/pm HUNTSVILLE PUBLIC LIBRARY BOARD MAYOR MAC WOODWARD Terry Stivers, President Julie Woods Helen King, Vice President �Ovi Grady Easley Eddene Smith, Treasurer HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Wednesday, May 7, 2014, 1 p.m. Huntsville Public Library Mayor William V. & Una Grace Nash Board Room 1219 13th Street, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comment a. Related to any City business not on the agenda—2 minutes per speaker. b. Related to any matter on the agenda—5 minutes per speaker 3. Review and possible action to approve the Minutes of the February 25, 2014 Library Board Meeting. 4. Review and possible action to approve the Library Budget proposal. 5. President's Report 6. Librarian's Report 7. Member Inquiries/Action 8. Citizen Input/Inquiry 9. Media Inquiries 10. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 7, 2014, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551,Texas Government Code. Date of Posting: By. � Time of Posting: y Ip m Lee Woo ward, City Date/Time Taken Down: y am/ In HUNTSVILLE PUBLIC LIBRARY BOARD MAYOR MAC WOODWARD Ter ryStivers President �ft Julie Wood s Helen King, Vice President Grad Easley Eddene Smith,Treasurer HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Wednesday, May 7, 2014, 1 p.m. Huntsville Public Library Mayor William V. & Una Grace Nash Board Room 1219 13th Street, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comment a. Related to any City business not on the agenda—2 minutes per speaker. b. Related to any matter on the agenda—5 minutes per speaker 3. Review and possible action to approve the Minutes of the February 25, 2014 Library Board Meeting. 4. Review and possible action to approve the Library Budget proposal. 5. President's Report 6. Librarian's Report 7. Member Inquiries/Action 8. Citizen Input/Inquiry 9. Media Inquiries 10. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 7, 2014, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551,Texas Government Code. Date of Posting: Lf 13"1 1 qBy: I 't �J n Time of Posting: U�W am m e Voodwa ecreta Date/Time Taken Down: am m 143 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio Reggie Lepley R David Zeller,Ex-Officio James Patton Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:0013M) WEDNESDAY, MAY 7,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the May 7,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's site,www.huntsvilietx.gov, in compliance with Chapter 51,Texas Government Code. DATE OF POSTING: �. TIME OF POSTING: 4.c;kvard,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio Reggie Lepley David Zeller,Ex-Officio James Patton C+a d Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, MAY 7,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:0013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the May 7,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the C 's website,www.huntsvilletx.gov, in compliance with Chapter 55/to 1,TexasGovernmentCode. DATE OF POSTING: TIME OF POSTING: a rata TAKEN DOWN: • • CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Vinessa Mundorff,Chair Danielle Hill k I% Lauren Waters Susan Thompson ,Nor. Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek Laiton King Michelle Spencer Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann Devon Olivier April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 8,2014—4:30 PM CITY OF HUNTSVILLE AQUATIC CENTER 912 AVENUE N, HUNTSVILLE,TX 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. The Board will meet at the Aquatic Center to celebrate the installation of its first Little Free Library. The public is encouraged to attend. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 8,2014,Youth Advisory Board Agenda was postoq—odVe City Hall bulletin board,a place convenient and readily accessible to the gener7publicatmes, d to the Cityqwwwtx.gov, in compliance with Char 551, axes Government Code.DATE OF POSTING: 1 VTIME OF POSTING: Woodward,City TAKEN DOWN: am/p� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Vinessa Mundorff,Chair Danielle Hill % Lauren Waters Susan Thompson 11 0. Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek Laiton King Michelle Spencer Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann Devon Olivier April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 8,2014—4:30 PM CITY OF HUNTSVILLE AQUATIC CENTER 912 AVENUE N, HUNTSVILLE,TX 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. The Board will meet at the Aquatic Center to celebrate the installation of its first Little Free Library. The public is encouraged to attend. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 8,2014,Youth Advisory Board Agenda was posted on the City Hall bulletin board,a place con nient a ;Government eadily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, incompliance with Chapter 1,Tex Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: Lee Woodward,City Secretary aml m� I I I i PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby `, Woody Woods Keith Jenkins ary��� John K. Smither Ray Black Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA MONDAY, MAY 12, 2014 - 12:OOPM Huntsville City Hall Large Conference Room 1212 Avenue M, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 3, 2014. B. Presentation, discussion and/or possible action on the placement of sculptured Presidential heads by David Adickes in Eastham-Thomason Park. C. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 12, 2014 was posted on the City Hall bull e i board, a place convenient and readily accessible to the general public at all times, in comp l' ce with apter 551, Texas Governm nt 7de. Date of Posting: 5 By: Time of Posting: Taken Down: I � PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby ` Woody Woods Keith Jenkinsof John K. Smither Ray Black Christopher Cirrito Kevin Edney VA Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA MONDAY, MAY 12, 2014 - 12:OOPM Huntsville City Hall Large Conference Room 1212 Avenue M, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 3, 2014. B. Presentation, discussion and/or possible action on the placement of sculptured Presidential heads by David Adickes in Eastham-Thomason Park. C. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 12, 2014 was posted on the City Hall bulletin boar , place convenient and readily accessible to the general public at II times, in compliance th C pter 551, Texas Governrnpnt Code. Date of Posting: 1 By: Time of Posting: - Taken Down: i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 4 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 ��avd Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 TOWN HALL MEETING NOTICE OF POSSIBLE QUORUM—DISCUSSION ONLY TUESDAY, MAY 13,2014—6:00 P.M. HUNTSVILLE PUBLIC LIBRARY 1219 13'STREET, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the May 13,2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,wwwl.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: oodwar ,City Secretary i TAKEN DOWN: 1 I �,r� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 k ft Joe Emmett,Ward 1 Lydia Montgomery,Position 2 "trd Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 TOWN HALL MEETING NOTICE OF POSSIBLE QUORUM—DISCUSSION ONLY TUESDAY, MAY 13,2014—6:00 P.M. HUNTSVILLE PUBLIC LIBRARY 1219 13'STREET, HUNTSVILLE,TEXAS,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call to Order—If quorum is present 2. Presentations — Town Hall meetings are scheduled for the purpose of open discussion with citizens of Huntsville on general matters regarding the activities of the City 3. Public Comments and Questions 4. Discussions of items addressed in meeting—no official action will be taken 5. Adjourn CERTIFICATE 1, Lee Woodward,City Secretary,do hereby certify that a copy of the May 13,2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,lwgww.huntsvilletx.gov,in compliance with Chapter 551,Texas G vernment Code. DATE OF POSTING: ( TIME OF POSTING: 10'. 30 a rn L TAKEN DOWN: 5 j 1 (4 I ward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair 4 Andy Brauninger,At-Large Position 1 �6" Don H.Johnson,At-Large Position 3 " Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 15,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Budget Amendment Policy discussion 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 15, 2014, Finance Committee meeting agenda was sted on the City Hall bulletin board, a place convenient and readily accessible to the eneral public at all ti es, and to the City's website,www.huntsvillleetx.gov,in compliance with Chapter 551,T a Mver ment e. DATE OF POSTING. TIME OF POSTING: l �l 5 tel'\ L Woodward,City Secreta DATE TAKEN DOWN: (� 1 ' CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 �0% Don H.Johnson,At-Large Position 3 �� Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 15,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Budget Amendment Policy discussion 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 15, 2014, Finance Committee meeting agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,Aand to the City's website,www.huntsvillleettx.gov,in compliance with Chapter 551,Texas G ernm t C J Q DATE OF POSTING: " /ciIJ 11q TIME OF POSTING: —1 5 zyn Lee W ward,City Secretary DATE TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zander,Chair k (ft Lanny D.Ray Ann Hodges oh„aky Dana Nicolay Scotty CherryholmesNO �! HOTEL OCCUPANCY?TAX BOARD MEETING AGENDA MAL THURSDAY, ARRIE 15,2014-12 pm(NOON) CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budgetlevent funding&funding for Presidential Park c. Comparison of reserve funds and community funding,allocation and uses d. Review of applications and updates on funded projects e. Current and Potential Uses of HOT Funds f. Review of current and proposed budgets g. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 15,2014,Hotel Occ pancy Tax Board Meeting Agenda was posted on the City Hall bulletin board,a place convenient a readily essi to the general public at all times,in compliance ith Chaptter 551,Texas Government Code. DATE OF POSTING: 6y"� 1 L Woodward,City re TIME OF POSTING: am(pmm TAKEN DOWN: 5 �/ am,(�m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zander,Chair Mil, it Lanny D.Ray Ann Hodges �"+ Dana Nicolay Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA THURSDAY15,2014-12 pm(NOON) CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER 11. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budget/event funding&funding for Presidential Park c. Comparison of reserve funds and community funding,allocation and uses d. Review of applications and updates on funded projects e. Current and Potential Uses of HOT Funds f. Review of current and proposed budgets g. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May ,2014,Hotel Occupancy Tax B rd Meeting Agenda was posted on the City Hall bulletin board,a place convenient readily ac ible to the gen ral public at all times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ___Lpb Woodward,City Secr TIME OF POSTING: . 20 arrum TAKEN DOWN: am(t) Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett James Patton Joe Boaz �h��' Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright David Hastings Huntsville Cemetery Advisory Board Agenda THURSDAY, MAY 15, 2014 - 1:OOPM Huntsville City Hall — Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of April 24,2014. B. Presentation,discussion and/or possible action on the Texas Historical Commission's observations and recommendations for the Sam Houston Monument. C. Presentation,discussion and/or possible action on usage of HOT funds for Oakwood Cemetery. D. Presentation,discussion,and/or possible action on the walking-tour map. E. Presentation,discussion and/or possible action on the historical marker for the unmarked graves. F. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory agenda for May 15, 2014, was posted on the City Hall bulletin board, a place convenient and readily ac ssible tote ge era[ public at all times,in compliance ' )th ter 551,Texas Government Code. j 71 Date of Posting: 1 q— tu Time of Posting: 11C,,' 31 Taken Down: IJ 1 qI i� C) Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman ` Kay King Mitchell Gene Barrett James Patton a,d. Joe Boaz H Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright David Hastings Huntsville Cemetery Advisory Board Agenda THURSDAY, MAY 15, 2014- 1:OOPM Huntsville City Hall —Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of April 24,2014. B. Presentation,discussion and/or possible action on the Texas Historical Commission's observations and recommendations for the Sam Houston Monument. C. Presentation,discussion and/or possible action on usage of HOT funds for Oakwood Cemetery. D. Presentation,discussion,and/or possible action on the walking-tour map. E. Presentation,discussion and/or possible action on the historical marker for the unmarked graves. F. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agend or May 15, 2014, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p li at all times,in compliance wit Chapt r 51 Texas Government Code. Date of Posting: ,a � � Time of Posting: ( ' By: Taken Down: 1 � CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson f Margaret Smith Jacqueline Smith ti�� �� Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,MAY 15,2014-5:30 P.M. The Wynne Home Arts Center 1428 Eleventh Street, Huntsville,Texas,77340 AGENDA I. Call the meeting to order. H. Hear citizen input. III.Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2014-2015. IV.Adjourn Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 15, 2014, Hutsville Arts Commission agenda was posted on the City Hall bulletin board, a place convenient an :.readily accessible to the general public at all times, and to the City's w bs te, www.h le .gov, in c pliance with Chapter 551,Texas Government Code. Date of Posting: 5 1_I l-1 P ted: Time of Posting: oodward,City Secretary Taken down: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson .4, 66 f Mar aret Smith �`,�of .�e g Jacqueline Smith n Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,MAY 15,2014-5:30 P.M. The Wynne Home Arts Center 1428 Eleventh Street, Huntsville,Texas,77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III.Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2014-2015. IV.Adjourn Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. `If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 151 2014, Hu tsville Arts Commission agenda was posted on the City Hall bulletin board,a place convenient an eadily access o the general public at all times, and to the City's website, www.huntsville .g v, in com ian with Chapter 551,Texas Government Code. + I Date of Posting: 5�� I�� Post d: Time of Posting: 3 Lee war ,City Sec y Taken down: 14 • CITY OF HUNTSVILLE, TEXAS • Mac Woodward, Mayor • Wayne � � John McManners Keen,Chair �t� Gerald Norwood Bill Butler �C,� `,e BIII Gibson Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Jeffrey Clark Leta Reiner Richard Yawn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 15,2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-1 do hereby certify that a copy of the May 15,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the goner ublic at all times,and to the City's website, www.huntsvilletx.gov,in c pliance Jwith Chapter 551,Texas Government Code DATE OF POSTING: TIME OF POSTING: oodward,Ci ecretary TAKEN DOWN: I� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Rw4 John McMannersBill Butler 6 Gerald Norwood BIII Gibson Kenneth Lee Charlotte Olelnik MSG Joseph Brooks Jeffrey Clark Leta Reiner Richard Yawn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 15,2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 15,2014,City of Huntsville,Texas Veterans Affairs Advisory Bosr genda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pu 'c at all times,and to the 'ty website, www.huntevilletx.gov,in c pliance with Chapter 551,Texas Govemment Code. DATE OF POSTING: ✓f TIME OF POSTING: 19 C:Lee ,z o City Secretary TAKEN DOWN: e I CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Bill Barry Tommy Cummings �a�t` Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA May 15,2014 at 5:30PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of May 1, 2014. 5. PUBLIC HEARING on the Variance Requests by Renee Howes, applicant for relief of the following items of the Development Code for property located in the ETJ of Huntsville in the proposed Texas Grand Ranch Subdivision: Road standards to include pavement width, pavement type, and block and cul-de-sac lengths (Chapter 6); Lot width to depth ratio (Section 502.2); Flag Lots (Section 505.1); Water (Chapter 8); Sewer (Chapter 9); Fire protection/hydrants (802.3); and, Street lights (Section 616). 6. CONSIDER the Variance Requests by Renee Howes, applicant for relief of the following items of the Development Code for property located in the ETJ of Huntsville in the proposed Texas Grand Ranch Subdivision: Road standards to include pavement width, pavement type, and block and cul-de-sac lengths (Chapter 6); Lot width to depth ratio (Section 502.2); Flag Lots (Section 505.1); Water (Chapter 8); Sewer (Chapter 9); Fire protection/hydrants (802.3); and, Street lights (Section 616). 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal mefters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public of/icer or employee, 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation,and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 5,2014 Planning ning�Lission Agenda was sled o ,the City Hall bulletin board,a place con nient nd readily accessible to the genera pu lic at all m ,in ompance with Chapter 551, exas Goyemment Code. �� � DATE OF POSTING: J ' TIME OF POSTING: 1 Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson .4* Bill Barry Tommy Cummings (n)4 Marilyn Soffar Leroy Hilton 1� S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA May 15,2014 at 5:30PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of May 1, 2014. 5. PUBLIC HEARING on the Variance Requests by Renee Howes, applicant for relief of the following items of the Development Code for property located in the ETJ of Huntsville in the proposed Texas Grand Ranch Subdivision: Road standards to include pavement width, pavement type, and block and cul-de-sac lengths (Chapter 6); Lot width to depth ratio (Section 502.2); Flag Lots (Section 505.1); Water (Chapter 8); Sewer (Chapter 9); Fire protection/hydrants (802.3); and, Street lights (Section 616). 6. CONSIDER the Variance Requests by Renee Howes, applicant for relief of the following items of the Development Code for property located in the ETJ of Huntsville in the proposed Texas Grand Ranch Subdivision: Road standards to include pavement width, pavement type, and block and cul-de-sac lengths(Chapter 6); Lot width to depth ratio (Section 502.2); Flag Lots (Section 505.1); Water (Chapter 8); Sewer (Chapter 9); Fire protection/hydrants (802.3); and, Street lights (Section 616). 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT if,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 15,20P Planning&Zoning C mission Agenda was po on the City Hall bulletin board,a place convenient and readily accessible to the general bl' t all ti es,i li ce with Chapter 551,Te s ovemment Code. �Pf/ ' DATE OF POSTING: J `1 TIME OF POSTING: l' Lee Woodward,City Secretary TAKEN DOWN: I �+c CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL It Joe Emmett,Ward 1 Andy Brauninger,Position 1 d' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA 5:30 P.M.WORKSHOP—MEETING 6:00 P.M. TUESDAY, MAY 20,2014 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:30 P.M.) - The Department of Tourism and Cultural Services will present their new video and promotional information to the City Council. `{ MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Public Works Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular and Special Sessions held on May 6, 2014. [Lee Woodward,City Secretary] b. Adopt Ordinance 2014-33,amending the FY13-14 budget.[Steve Ritter,Finance Director] c. Authorize the City Manager to apply for the 2014 Texas Parks and Wildlife Community Outdoor Outreach Program (COOP)Grant and adopt the associated Resolution 2014-12. [Dr.Sherry McKibben, Neighborhood Services Director] d. Adopt Resolution 2014-13,authorizing the City Manager to apply for the 2014 Edward Byrne Memorial Justice Assistance Grant(JAG)Program and to enter into an interlocal agreement with Walker County. [Dr.Sherry McKibben,Neighborhood Services Director] e" Authorize the Mayor to replace Chandra Steinback with Lindsey Owings as the alternate Labor Standards Officer(LSO) for the Texas General Land Office-Disaster Recovery Grant. [Dr.Sherry McKibben,Neighborhood Services Director] 6. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton,Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liability Company vs.City of Huntsville. 7. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 8. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to award a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project construction and adopt Ordinance 2014-30 for the associated budget amendment,second reading.[Y.S.Ramachandra,City Engineer] b. Presentation, discussion, and possible action on a facilities maintenance assessment. [Joseph Wiggs, Director of Parks and Leisure] c. Presentation, discussion, and possible action on the Development Code Revision process. [Aron Kulhavy, Director of Community and Economic Development] 9. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT • a. Presentation, discussion, and possible action to adopt Ordinance 201433 on the proposed City Council Rules of Procedure,second reading. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 10. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 11. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 12. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 13. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 20,2014 City Council Agenda was posted n the City Hall bulletin board,a place convenient and readlly ac slble to the general public at all times, and to s website, hun villetx.gov, in compliance with Chapter 551,Texas Gove ent C J e. DATE OF POSTING: I TIME OF POSTING: an pm / Lee Woodward, itY Secreta TAKEN DOWN: ane /� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL � Joe Emmett,Ward 1 Andy Brauninger,Position 1 d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA 5:30 P.M.WORKSHOP—MEETING 6:00 P.M. TUESDAY, MAY 20,2014 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:30 P.M.) - The Department of Tourism and Cultural Services will present their new video and promotional information to the City Council. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Horror the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Public Works Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular and Special Sessions held on May 6, 2014. [Lee Woodward,City Secretary] b. Adopt Ordinance 2014-33,amending the FY13-14 budget. [Steve Ritter, Finance Director] c. Authorize the City Manager to apply for the 2014 Texas Parks and Wildlife Community Outdoor Outreach Program (COOP)Grant and adopt the associated Resolution 2014-12.[Dr.Sherry McKibben,Neighborhood Services Director] d. Adopt Resolution 2014-13,authorizing the City Manager to apply for the 2014 Edward Byrne Memorial Justice Assistance Grant(JAG)Program and to enter into an interlocal agreement with Walker County. [Dr.Sherry McKibben, Neighborhood Services Director] e. Authorize the Mayor to replace Chandra Steinback with Lindsey Owings as the alternate Labor Standards Officer(LSO) for the Texas General Land Office-Disaster Recovery Grant. [Dr.Sherry McKibben, Neighborhood Services Director] 6. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of Huntsville vs. Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Cause Number 1426923, Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments,LLC,A Texas Limited Liability Company vs.City of Huntsville. 7. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 8. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to award a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project construction and adopt Ordinance 2014-30 for the associated budget amendment,second reading.[Y.S.Ramachandra,City Engineer] b. Presentation, discussion, and possible action on a facilities maintenance assessment. [Joseph Wiggs, Director of Parks and Leisure] c. Presentation, discussion, and possible action on the Development Code Revision process. [Aron Kulhavy, Director of Community and Economic Development] 9. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT i a. Presentation, discussion, and possible action to adopt Ordinance 2014-33 on the proposed City Council Rules of Procedure,second reading.[Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 10. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 11. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 12. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 13. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 20,2014 City Council Agenda was posted on thp City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvlll gov, in compliance with Chapter 551,Texas Govennipent CcIde. DATE OF POSTING: ✓ t TIME OF POSTING: am/ TIME l W a ,City ecretary TAKEN DOWN: a Ipm Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX (936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING May 20, 2014 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 18, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List,Vacancies, and Work Orders 6, Old Business -None 7. New Business - a.) Discussion and possible resolution to accept bidder for the modernization of three units. Resolution 2014-5-1. 8. Adjournment W, CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 20'h day of May,2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 15'h day of May,2014. 6) Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv d ity f Hunt Ile, Ci Secr tary time: ate posted: C I time posted: r-�. FOO d l O l l Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING May 20,2014 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 18, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List,Vacancies, and Work Orders 6. Old Business-None 7. New Business - a.) Discussion and possible resolution to accept bidder for the modernization of three units. Resolution 2014-5-1. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS,BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 20`h day of May,2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 15'h day of May, 2014. " . F Executive kw_irector Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv d ity f Hunt Ile, City Secretary time: ate posted: c I time posted: sV� PARKS AND RECREATION ADVISORY BOARD MAYOR MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris IL Woody Woods Nate Grigsby Keith Jenkins John K. Smithey Ray Black Christopher Cirrito Conrad Liles Kevin Edney PARKS AND RECREATION ADVISORY BOARD AGENDA WORK SESSION Monday, May 21, 2014, 4:OOPM Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 21,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in c pliance hapter 551, Texas Govern nt Code. Date of Posting: Time of Posting: Taken Down: I i PARKS AND RECREATION ADVISORY BOARD MAYOR MAC WOODWARD Marcus Evans IL Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby �c��� John K. Smither Keith Jenkins Christopher Cirrito Ray Black Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA WORK SESSION Monday, May 21, 2014, 4:OOPM Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 21,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in c mpliance with Chapter 551, Texas Governor nt Code. Date of Posting: Time of Posting: CC Taken Down: ID( CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson ot Margaret Smith Jacqueline Smith �� � Una Grace Nash Michael Henderson Bets Maloney Y Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,May 22,2014,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. Consider minutes of meeting of March 20, 2014 11. Hear citizen input. 111. Consider proposals from groups and individuals for funding support for arts and cultural projects in FY2014-2015. IV.Adjourn the Meeting Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 22,2014,Huntsville its Commissi enda was posted on t City Hall bulletin board, a place convenient and readily accessible to the goner I public all tim , and to the City's we its, www.huntsvilletx.gov,in om(plia701 with Chapter 551,Texas Govemment C Date of Posting:�� I�` � osted: Time of Posting: ` ©o ward,City Secretary Taken down: 0,1,2 [J 1 CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson o� Margaret Smith Jacqueline Smith Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVH,LE ARTS COMMISSION MEETING AGENDA THURSDAY,May 22,2014,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. Consider minutes of meeting of March 20,2014 I1. Hear citizen input. 11I. Consider proposals from groups and individuals for funding support for arts and cultural projects in FY2014-2015. IV.Adjourn the Meeting Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-Ido hereby certify that a copy of the May 22,2014,Huntsvi le Com ssio Ag a was post on t City Hall bulletin board, a place convenient and readily accessible to the go ra p blic all mes, and to the ty's bsite, www.hurhsvillefx.go/v,i com lance with Chapter 551,Texas Government e Date of Posting: / � 5 I� osted: Time of Posting: I pyv-N oodward,City Secretary Taken down: t Q" D1 5311 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1c +°_tom Tish Humphrey,Ward 2 Lis Montgomery,Position 2 �' Ronald Allen,Ward 3 Do .Johnson, Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA THURSDAY, MAY 22,2014 6:00 P.M. SPECIAL SESSION COU L C AMBERS AND LARGE CONFERENCE ROOM UNTSVI CITY ALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities o p to atten this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.29 5403,two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:00 ] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in losed ession authorized by Texas Government Code 551.071 - to receive legal advice on Cause Number 26557, Ci of Huntsvil . Randy Gardner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and ause m r 1426 23, Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limite Lia Ili ty ompan vs.City of Huntsville.[Leonard Schneider,City Attorney] 3. RECONVENE a. Take action,if necessary,on items add ss d rin Executi Session. 4. PUBLIC COMMENT a. Related to any City business not on the agen a—2 'nu s per sp ker b. Related to any matter on the agenda—5 minut per s r 5. STATUTORY AGENDA Presentation,discussion and possible action to authorize a ity Manager t ward a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project co tr tion an opt Ordinance 2014-30 for the associated budget amendment.[Y.S. Ramachandra,City Engineer] 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the yo Coun�ilmembers, and City staff for which no action will be discussed or taken.) 8. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,Ci Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government C Chapter 551,Scions:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real pro 551.073 deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duti als�ipiine, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087— deliberation regarding ec omic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out abo ,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Seer ry,do hereby certify that a copy of the May 22,2014 City Council Agenda wasps o the City Hall bulletin board,a place convenient and read y &coo ible to the general public at all times, and t the Ci 's website, h ntsvil gov, in ompliance with Chapter 551,Texas G ant C e. DATE OF POSTING: ' I TIME OF POSTING: ambm J TAKEN DOWN: `/ L • a ,City •cr am/ I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem ` Joe Emmett,Ward 1 Andy Brouninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA THURSDAY, MAY 22,2014 6:00 P.M.SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUN VILLE CITY H Lt-,)1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who n to attend �s mee' and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403 two workin days pribr to the meeting for appropriate arrangements. SPECIAL SESSION[6:00 P.M.] 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in close session as a rized by Texas Government Code 551.071 -to receive legal advice on Cause Number 26557, City of H tsville v ndy Gprdner and Cause Number 26558, City of Huntsville vs. Randy Gardner and John Cooper, and Caus umber 4269231 Jerry DeWitt, Beth Newton, Troy and Betty Pagoda, and AMBI Investments, LLC,A Texas Limited Liabl' Co any v City of Huntsville.[Leonard Schneider,City Attorney] 3. RECONVENE a. Take action,if necessary,on items addressed ring ecutive Session. 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 utes hspe ker b. Related to any matter on the agenda—5 minutes per sp k 5. STATUTORY AGENDA Presentation, discussion and possible action to authorize the City n er to aw rd a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project construction ado Ordinance 2014-30 for the associated budget amendment. [Y.S. Ramachandra,City Engineer] 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Co a ilmembers,and City staff for which no action will be discussed or taken.) 8. ADJOURNMENT 6 `If,during the course of the meeting and discussion of any items covered by this notice,City Council de ings that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 1,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.07 —deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, disciplin or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic deve ment negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City uncil will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 22,2014 City Council Agenda w ated on the City H I bulletin board,a place convenient and rea ily ac sible to the general public at all times, and to the Crity's website, www. untsvilletx.gov, in mpliance with Chapter 551,Texas Gover lent C e). DATE OF POSTING: 1 / / TIME OF POSTING: aMlom 1 �J Woodward,City Secretary TAKEN DOWN: a m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Chair Mac Woodward "H o` Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA -TY WB*A, MAY 23,2014-9:00 A.M. CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Overview of GASB-45 liability and presentation and discussion of other plans and options 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 23,2014,OPEB/GASB-45 Ad Hoc Committee Meetin Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible the general publ c at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 5 1, xas Gover t e. DATE OF POSTING: SIc) Ijq 11 TIME OF POSTING: �,-I) Z3 � L oodward,City Sec DATE TAKEN DOWN 14 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Chair IL Mac Woodward �"k4� Lydia Montgomery Joe Emmett OPEB/GASB-45 AD HOC COMMITTEE MEETING AGENDA MAY 23,2014-9:00 A.M. J CITY HALL CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Overview of GASB-45 liability and presentation and discussion of other plans and options 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 23,2014,OPEB/GASB-45 Ad Hoc Committee Meetin 1 Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publ at all times and to the City's website,www.huntsvilletx.gov,in compliance with Chapter X551, axes Go er ant e. DATE OF POSTING: TIME OF POSTING: 0I.(rj c3^�\ L oodward,City Secre DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 0� David Zuniga,Alternate B Joe E.Kirk,Position �N��ts Christina Felder, sition 4 ONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MAY 30, 2014 at 12:0013M (NOON) CONFERENCE ROOM Jtoa TSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who this meetingand who may need auxiliary aids or services are requested to contact the Plannin Division,at 936-2 -5in days Prior to the meeting so that appropriate arran ements can be made. REGULAR SESS1104 1. CALL TO ORDER 2. ROLL CALL and s o of Alter te(s)if needed. 3. PUBLIC HEARIN for a varia a request by Wagamon Enterprises, LLC to Chapter 5 Lot Standards, Table 5-1 of the Hunt ille Dev opment Code relating to Maximum Density for subject property located at 1400 and 1410 Syca ore Ave a ville,TX. 4. CONSIDER the vari nce r est by W amon Enterprises, LLC to Chapter 5 Lot Standards, Table 5-1 of the Huntsville Devel nt Code relating to Maximum Density for subject property located at 1400 and 1410 Sycamore Avenue, H tsville,TX. 5. CONSIDER the minutes of pril 25,2014 6. ADJOURNMENT Note:The SAAFE House applicatiwas the ed to appear on this agenda as stated in the public notices sent out by letter and p sted in t Legal Section of the Huntsville Item; however, the applicant withdrew their applicatio on 5-2 014 and will not be considered at this meeting. Should they re-apply,notice will be sent out i accordingly. H,during the course of the meeting and discussion of any ms covered b is notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is req red, then such Deed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections.551.071-consultation wl counsel on aI matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation ding a pr pect.ve gift;551.074- rsonnal matters regarding the appointment, employment,evaluation,reassignment,duties,discipline,or ' . al of a public officer em ee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic velopment nagotiatl n;and/ other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Go ver ant C as set out above,the oning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items ad sed during Exec i Ses ion. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 30,2014 Zo ' g Board tment Agenda as posted orLibe City Hall bulletin board,a place convenient and readily accessible to the general public at al ti as,i comp anc th Chapter 551 exas Gov men e. DATE OF POSTING: TIME OF POSTING: Lee W a , DATE REMOVED: �j y CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Man Montgomery,Position 2 0�� David Zuniga,Alternate B Joe E.Kirk,Position 3 Christina Felder,Position 4 ZONI G BOARD OF ADJUSTMENT AGENDA F Y, MAY 30, 2014 at 12:OOPM (NOON) CONFERENCE ROOM / HIIIJTSVILLE CITY HALL, 1212 AVENUE M Persons wit disabilities who plan tten this meeting and who may need auxiliary aids or services are requested to contact the Planning D' ision,at 936-294-57 o w rkinn days Prior to the meetinq so that appropriate arran ements can be made. REGUL R SESSIO 1. ALL TO OR 2. R CA and se tion of Alternate(s)if needed. 3. PUBLIC EARIN for t variance request by Wagamon Enterprises, LLC to Chapter 5 Lot Standards, Table 5-1 of the nt A Development Code relating to Maximum Density for subject property located at 1400 and 1410 ca Avenue, Huntsville,TX. CONSIDER th va nc request by Wagamon Enterprises, LLC to Chapter 5 Lot Standards, Table 5-1 of the Huntsville D lop ent Codelating to Maximum Density for subject property located at 1400 and 1410 Sycamor en , Huntsvill ,TX. 5. C SIDER a minu s of Apr' 14. 6. ADJ URNMENT Note:T SAME ous plication as scheduled to appear on this agenda as stated in the public notices nt out by and p ted the Legal Section of the Huntsville Item; however, the applicant 'thdre eir a plic ' n on 5-21- 14 and will not be considered at this meeting. Should they re-appl notice will sen It again acc dingly. N during the course of the m 'ng and discuss any ite vered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of Commission 's requir on such dosed meeting will be held as authorised by Texas Government Code,Chapter 551,Sections:551. 71-consults n with unse/on legal, Iters;551.072-deliberation regarding purchase,exchange, lease or value of real property,551. 73-delibers re rding a proa gift;551.074-personnel matters regarding the appointment employment evaluation,reassignme duties,discip ,or dismissal a public officer or employee;551.076-implementation of security personnel or devices;551.087-dell tion regardi economic lopment negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in cords a with Texas Governm nt C as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to a actio ,' no ry,on the item addres during Executive Session. CERTIFIC 1,Lee Woodward,City Secretary,do hereby certify tha a copy o e May 20 Zoning and Adjust t Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible the gene lic at all es,i om with pter 551,Texas Government Code. DATE OF POSTING: 66.3 I 1 TIME OF POSTING: I !b Lee W ard,City a DATE REMOVED: ll� �J