MIN CC 07/19/2005CITY COUNCIL MEETING JULY 19, 2005 BOOK "T"
234
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 19TH DAY OF JULY 2005, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
Steed Smith
OFFICERS:
J. Turner
Bob Tavenner
Kevin Evans, City Manager
Mickey Evans
Jim Willett
Danna Welter, City Secretary
Judy Kayse
Mac Woodward
Thomas Leeper, City Attorney
Jack Choate
Clarence W. Griffin
WORK SESSION [3:02 p.m. — 5:25 p.m.]
City Council held a work session to discuss City Council Goals and Objectives and Public Safety budget.
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Ray Black, Director of Parks and Recreation, led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. John Escobedo. Mr. Escobedo spoke in favor of naming the park in Boettcher's Mill after Margarito Martinez.
b. Lidia Shadle. Ms. Shadle spoke in favor of naming the park in Boettcher's Mill, Boettcher's Mill Park.
C. Dorothy Shandera. Ms. Shandera stated she was a member of the Parks Board and they had discussed naming
the park, Boettcher's Mill Park and finding another way to recognize Mr. Martinez.
d. Karl Davidson. Mr. Davidson stated that he did not understand consent item e. regarding the stop intersections on
Ray Black Drive and American Bank Street. He also asked about statutory item b., if the costs listed to be paid by
TXDOT included the city's labor and equipment.
e. Richard Watkins. Mr. Watkins spoke in favor of naming the park in Boettcher's Mill after Margarito Martinez.
f. Dalene Zander. Ms. Zender stated that she is the Chairperson for the Parks and Recreation Board and explained
the process they went through to decide on the naming of the park. She also stated that they recommended
recognizing the service for Mr. Martinez in another way and were reviewing how that could be accomplished.
g. Mercedes Martinez. Ms. Martinez spoke in favor of naming the park in Boettcher's Mill, Boettcher's Mill Park.
h. Russell Martinez. Mr. Martinez spoke in favor of naming the park in Boettcher's Mill, Boettcher's Mill Park.
PRESENTATION
a. Proclamation — World War II Veterans Week.
CONSENT AGENDA
a. Approve minutes of July 5 and 12, 2005.
b. Approve renewal of audit contract with Kenneth C. Davis, CPA, for FY 2004 -05, in an amount not to exceed
$30,000, to be funded from budgeted funds.
C. Approve purchase of an unmarked vehicle with emergency response equipment for the Director of Public Safety in
an amount of $23,896, to be funded from budgeted funds.
d. Authorize the purchase of a new patrol car for the School Resource Division to be funded from the insurance settlementI�'
and $9,000 from the vehicle replacement fund.
e. Approve Ordinance 2005 -07 -19.1 amending Title 20, Motor Vehicles and Traffic, of its Code of Ordinances by
designating a stop intersection on Ray Black Drive at 11" Street and on American Bank Street at Normal Park
Councilmember Choate made a motion to approve the consent agenda and Councilmember Kayse seconded the
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STATUTORY AGENDA
a. Approve Huntsville Natural Cultural Resources, Inc.'s and the Parks and Recreation Board's recommendation to name
the properties accepted as parks on June 21, 2005, as Boettcher's Mill Park and Bush - Miller Park.
Councilmember Woodward made a motion to remove this item from the table. and Councilmember Kayse seconded the
motion. The motion passed unanimously
b. Authorize the City Manager to enter into a construction contract with Grisham Construction, Inc., in an amount not to
exceed $456,204.65 for the construction of proposed wastewater improvements to serve the proposed TxDOT IH 45
Safety Rest Areas, to be funded by TxDOT.
TxDOT is planning to construct two Safety Rest Areas along tH 45 north of Huntsville. The proposed Safety Rest Areas
are located within the City's wastewater service area. In order to serve the rest areas, the City's wastewater system must be
extended to the proposed project location. This will require that two wastewater lift stations, two bores under IH 45, and
approximately 17,600 linear feet of wastewater force main, gravity lines and associated appurtenances be installed.
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CITY COUNCIL MEETING JULY 19, 2005 BOOK T" 235
City Council approved the City Manager to enter into an Agreement with TxDOT to extend wastewater service to the proposed
Safety Rest Areas In August, 2004. The Agreement between the City and TxDOT has been executed.
Bids were received and opened on June 29, 2005, and are tabulated below.
CONTRACTOR BASE BID BASE BID +ALT. #1 `
i� Grisham Construction $456,204.65 $457,270.45
P Doughtie Construction $465,667.75 $466,797.25
Kieschnick Construction $633,865.10 $633,865.10
The Engineer's estimate for this project was $520,784.
Councilmember Smith made a motion to Authorize the City Manager to enter into a construction contract with Grisham
Construction Inc in an amount not to exceed $456,204.65 for the construction of proposed wastewater improvements to
serve the proposed TxDOT IH 45 Safety Rest Areas to be funded by TxDOT and Councilmember Woodward seconded the
motion. The motion passed unanimously.
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Ij c. Approve the purchase of a TV/Sewer Jetting Trailer from Kinloch Equipment & Supply, Inc. in the amount of $76,702.00,
to be purchased from budgeted funds.
The TV /Sewer jetting trailer is an approved budget 04/05 replacement item to replace the existing sewer jetting trailer.
This piece of equipment is very instrumental in maintaining the City sewer lines in remote areas that the vacuum truck cannot
access. This equipment is also back -up for the vacuum truck. The existing jetting trailer was purchased in February of 1988
and is beyond reasonable repair.
Pricing was obtained from the Texas Local Government BuyBoard Cooperative Program from two vendors that sell this
kind of equipment. Pricing is as follows:
Kinloch Equipment & Supply, Inc. - $76,702.00
Underground, Inc. - $97,766.00
Purchasing through the Texas Local Government BuyBoard program meets all competitive bidding standards mandated
by the State of Texas.
Councilmember Kayse made a motion to approve the purchase ofaTV/Sewer Jetting Trailer from Kinloch Equipment &
Supply Inc in the amount of $76,702.00, to be purchased from budgeted funds and Councilmember Willett seconded the
' motion. The motion passed unanimously.
d. Consider gift of antique clock for the Main Street area.
Main Street Coordinator Harold Hutchison stated that William C. and Becky Roche wanted to donate a Howard Miller
antique look clock for the downtown. The clock is battery operated and they have volunteered to change the batteries as
needed. The clock will be placed on the northeast comer at 12" Street and University. City crews will mount the clock at a
minimal cost.
Councilmember Kayse made a motion to accept the gift of an antique look clock for downtown from the Roche's, and
Councilmember Smith seconded the motion. The motion passed unanimously.
e. Approve Resolution 2005 -07 -19.1 authorizing the review into the reasonableness and prudence of the proposed rates of
Centerpoint Energy's Beaumont/East Texas Division ( "Centerpoint Gas'); suspending the effective date for the
proposed rates of Centerpoint Gas ninety days; authorizing the participation in a coalition of cities known as Alliance of
Centerpoint Municipalities (ACM) in order to hire attorneys and experts with other cities served by Centerpoint Gas;
authorizing participation in other proceedings related to Centerpoint's rate request; requiring reimbursement of municipal
rate case expenses.
iii City Attorney Thomas Leeper stated that on or about June 30, 2005, Centerpoint requested that new gas rates be
adopted inside all of its cities located in the East Texas and Beaumont Divisions. Centerpoint claims that new rates should be
adopted to mirror those adopted by the Railroad Commission for the environs area. The City has a right to suspend the rate
application for 90 days to appropriately review Centerpoint's rate application. He also stated that a coalition of cities has
formed to help save rate case expenses and permit a more complete review of the rate application. He recommended
suspending the rates for 90 days and Council gave him the option to decide if and when we needed to join the coalition.
The Centerpoint Area Manager spoke briefly regarding the new rates and stated that they had not raised rates in many
years.
CITY COUNCIL MEETING JULY 19, 2005 BOOK T 236
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II -
Communications – Judy Kayse I
'l Councilmember Smith made a motion to approve the Mayor's committee appointments and Councilmember Willett''
�I seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
a. Karl Davidson. Mr. Davidson stated that the Charter provided for quarterly statements showing the financial
condition of the City be sent to the Library and that a financial statement of the financial condition of the City should be
;i published in the newspaper at least once each fiscal year. He does not feel the City is adhering to these two items. He
j also stated that he has not been able to find out what happened to $703,000 related to the golf course; the City is owed
money related to the Industrial Boulevard extension; and complained about Stephen's Construction Company.
b. John Escobedo. Mr. Escobedo stated that there was not a need to find another way to recognize the service to the
community for Margarito Martinez.
None.
MEDIA
EXECUTIVE SESSION [7:28 p.m. – 7:32 p.m.]
ADJOURNMENT [7:33 p.m.]
Danna Welter, City Secretary