MIN CC 03/22/2005CITY COUNCIL MEETING MARCH 22, 2005 BOOK T" 206
CONSENT AGENDA
a. Approve the minutes of February 25, March 1 and 7, 2005 (Danna Welter).
b. Approve Ordinance 2005 -03 -22.1 declaring unopposed candidates elected to office in Ward 1 and 2, and
canceling a portion of the May 2005 election. (Danna Welter)
C. Approve Joint Election Agreement with Huntsville Independent School District and Walker County Hospital
District for their respective general elections to be held on May 7, 2005 (Danna Welter).
City Attorney Leeper stated that Item b was removed from the agenda. Councilmember Tavenner pulled Item a.
Councilmember Crawford made a motion to aoorove Item c of the consent agenda, and Councilmember Woodward
seconded the motion. The motion passed unanimousl
a. Approve the minutes of February 25, March 1 and 7, 2005 (Danna Welter).
Councilmember Tavenner stated that on the minutes of March 1, he thought that on Statutory Item b. regarding the
Heritage Foundation's request, it should be "historical areas" instead of "historical districts'. The consensus of Council was
that it should be areas.
Councilmember Tavenner made a motion to aoorove Item a. with the modification, and Councilmember Crawford
seconded the motion. The motion passed unanimously.
STATUTORY AGENDA -
a. Presentation and acceptance of the Comprehensive Annual Financial Report for fiscal year ended September 30,
2004, as presented by Ken Davis, Auditor. '
Ken Davis gave an overview of the Comprehensive Annual Financial Report for fiscal year ending September 30,
2004.
Councilmember Tavenner made a motion to accept the Comprehensive Annual Financial Report for fiscal year
ended September 30 2004, and Councilmember Willett seconded the motion. The motion passed unanimously.
b. Consider funding the golf course drainage repairs in the amount of $23,000 to be funded from the transfer of
budgeted funds ($36,283.86 from project account # 800 - 8685 -62300 in an amount of $13,283.86 to account #
603 - 323 -53051 - Street infrastructure project, and $23,000.00 to account # 603 - 323 -53110 - Drainage
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 1'ST DAY OF MARCH 2005, IN THE CITY ,-
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: Steed Smith OFFICERS:
Jack Choate Bob Tavenner Kevin Evans, City Manager
Mickey Evans Jim Willett Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
Gary Crawford
WORK SESSION [5:15 p.m. — 6:10 p.m.]
City Council met in a work session on the proposed health inspector.
CALL TO ORDER [6:15 p.m.]
Mayor Pro Tern Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Reverend Ellen Willett led the invocation.
STATEMENTS TO PUBLIC
a. Councilmember Judy Kayse regarding incident on February 23, 2005.
Councilmember Kayse read a statement of apology regarding the incident on February 23, 2005.
b. Mayor Pro Tern Steed Smith regarding incident on February 23, 2005.
Mayor Pro Tern Smith read a statement regarding the incident on February 23, 2005.
PUBLIC COMMENTS (Agenda Items Only)
a. George Oliver. Mr. Oliver spoke in regards to the statements by Councilmember Kayse and Smith
,
b. Emmanuel Morah. Mr. Morah spoke in regards to the incident on February 23, 2005.
C. Dr. Richard K. Watkins. Mr. Watkins spoke in general regarding race relations in Huntsville.
d. John Strickland. Mr. Strickland spoke in regards to water and sewer.
e. Kay Douglas. Ms. Douglas spoke in regards to the incident on February 23, 2005.
PRESENTATIONS
a. Lone Star Award. Patrick Antwi, Recreation Coordinator, stated that the City received the Lone Star Award for its li
Outdoor Recreation Program.
CONSENT AGENDA
a. Approve the minutes of February 25, March 1 and 7, 2005 (Danna Welter).
b. Approve Ordinance 2005 -03 -22.1 declaring unopposed candidates elected to office in Ward 1 and 2, and
canceling a portion of the May 2005 election. (Danna Welter)
C. Approve Joint Election Agreement with Huntsville Independent School District and Walker County Hospital
District for their respective general elections to be held on May 7, 2005 (Danna Welter).
City Attorney Leeper stated that Item b was removed from the agenda. Councilmember Tavenner pulled Item a.
Councilmember Crawford made a motion to aoorove Item c of the consent agenda, and Councilmember Woodward
seconded the motion. The motion passed unanimousl
a. Approve the minutes of February 25, March 1 and 7, 2005 (Danna Welter).
Councilmember Tavenner stated that on the minutes of March 1, he thought that on Statutory Item b. regarding the
Heritage Foundation's request, it should be "historical areas" instead of "historical districts'. The consensus of Council was
that it should be areas.
Councilmember Tavenner made a motion to aoorove Item a. with the modification, and Councilmember Crawford
seconded the motion. The motion passed unanimously.
STATUTORY AGENDA -
a. Presentation and acceptance of the Comprehensive Annual Financial Report for fiscal year ended September 30,
2004, as presented by Ken Davis, Auditor. '
Ken Davis gave an overview of the Comprehensive Annual Financial Report for fiscal year ending September 30,
2004.
Councilmember Tavenner made a motion to accept the Comprehensive Annual Financial Report for fiscal year
ended September 30 2004, and Councilmember Willett seconded the motion. The motion passed unanimously.
b. Consider funding the golf course drainage repairs in the amount of $23,000 to be funded from the transfer of
budgeted funds ($36,283.86 from project account # 800 - 8685 -62300 in an amount of $13,283.86 to account #
603 - 323 -53051 - Street infrastructure project, and $23,000.00 to account # 603 - 323 -53110 - Drainage
CITY COUNCIL MEETING MARCH 22 2005 BOOK T" 207
�) Maintenance), as presented by Glenn Isbell, Director of Public Services.
The drainage ditch along the south property line of the Golf Course has experienced significant erosion and needs to be
repaired and modified. The drainage generated from the Hospital and Doctors offices discharges onto the Golf Course from a
30" pipe and is carried thru the Golf Course in an open ditch section. This area has experienced as much as four to five feet of
ii erosion in the channel section and is seriously jeopardizing the cart path in several areas.
Also, the drainage ditch parallel to the I.H. 45 feeder road continues to be an ongoing maintenance problem which is
related to the surface water described above.
The proposed solution is to install a 24" pipe to handle the majority of the water and a surface drainage ditch to handle
the adjacent runoff and overflows in significant storm events. The drainage would be discharged north of the Golf Course
;i entrance onto an existing concrete rip -rap section. Reshaping of the area between the drainage ditch and the south property
line of the Golf Course would be required. !'
Proposed work will be performed with the city drainage maintenance crew and is estimated to take three weeks to
complete depending on weather.
Councilmember Woodward made a motion to fund the golf course drainage repairs in the amount of $23.000 to be
funded from the transfer of budgeted funds ($36 283 86 from project account # 800 - 8685 -62300 in an amount of $13,283.86 to
account # 603 - 323 -53051 - Street infrastructure project and $23000.00 to account # 603- 323 -53110 - Drainage,
Maintenance) —Option 2 and Councilmember Crawford seconded the motion The motion passed unanimously.
!i
MAYOR I COUNCILMEMBER I CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
There were no updates on these two items.
C. Consider appointments to a new Library Expansion Committee: Jane Monday, Gene Barrett, Carole Barrett, Mary
Francis Park, Hattye Owens, Nancy Gaertner, Ed Sandhop, Carol Williams (citizens): Steve Stacy and Linda
Dodson (staff): and Councilmembers Woodward and Kayse.
Councilmember Woodward asked that Hattye Owens and Nancy Gaertner be struck out and Sylvia Bell and Robert
Vann be added.
After discussion, Council agreed to table this item until the April work session.
Councilmember Tavenner made a motion to table the appointments to the new Library Expansion Committee until
after the April work session and Councilmember Crawford seconded the motion. The motion passed unanimously.
d. Consider Statements to Public (Item 3).
Councilmember Evans read a statement addressing the incident on February 23, 2005 involving Councilmember
Kayse.
PUBLIC COMMENTS
a. Jack Ross. Mr. Ross asked if Council knew where all the PGM Programs are located throughout the US.
b. Deana Butler. Ms. Butler spoke regarding the incident with Councilmember Kayse.
MEDIA
a. Tom Waddill, Huntsville Item, asked if Councilmember Kayse had apologized to all participants in the incident of
February 23, 2005. Councilmember Kayse stated that she had not been able to reach either of the Mr. Williams'.
ADJOURNMENT [7:22 p.m.]
DCL�Z/ J
Danna Welter, City Secretary
L