MIN CC 01/04/20054___
CITY COUNCIL MEETING JANUARY 4, 2005 BOOK "T' 187
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 4TH DAY OF JANUARY 2005, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: Gary Crawford OFFICERS:
i Jack Choate Bob Tavenner Kevin Evans, City Manager��
Mickey Evans Jim Willett Danna Welter, City Secretary
Judy Kayse Mac Woodward Thomas Leeper, City Attorney
Absent: Steed Smith
FINANCE COMMITTEE MEETING [4:47 p.m. — 5:07 p.m.]
The Finance Committee met and discussed budget amendments and the MBIA hotel -motel audit.
WORK SESSION [5:20 p.m. — 5:50 p.m.]
The City Council met in a Work Session to discuss the proposed swimming pool.
ELECTION OF ACTING MAYOR
Councilmember Kayse made a motion to elect Jack Choate as Acting Mayor, and Councilmember Tavenner
seconded the motion. The motion passed unanimously.
CALL TO ORDER [6:10 p.m.]
Acting Mayor Jack Choate called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Crawford led the invocation.
' - PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENT AGENDA
a. Approve the minutes of December 6 and 14, 2004 ( Danna Welter, City Secretary).
Councilmember Kayse made a motion to approve the consent agenda and Councilmember Woodward seconded the
motion. The motion passed unanimously.
STATUTORY AGENDA
a. Consider and take action to approve acquisition of approximately 3.44 acres from the Diocese of Galveston -
Houston in consideration of: payment of $10,000, the designation of 0.5 acres within the Mayes Addition of the Oakwood
Cemetery for the interment of persons of Catholic faith, and the assignment of proceeds from the sale of lots within the
designated 0.5 acres to the Dioceses of Galveston- Houston, as presented by Morris Waller, Cemetery Board Chairman.
This item was presented to City Council on October 21, 2003, and approved at that time. However, the Director of
Catholic Cemeteries, and their Real Estate Manager have decided that there needs to be some revisions to the original plan.
In the original agreement, St. Thomas Catholic Church would be responsible for planning, developing, and platting the Y2 acre
site, and they would maintain the Y acre set aside for the interment of Catholics in a manner that is consistent with the
adjoining cemetery.
The Diocese of Galveston- Houston has agreed to deed its 3.44 acres located south of the Mayes addition to the Cityof
Huntsville Oakwood Cemetery with the following stipulations: (1) one -half (1f2) acre be designated as a Catholic Cemeteryto
be administered by the Catholic Church, (2) the City pay a consideration of $10,000, (3) the location of the Catholic portion of
the cemetery be a mutually agreeable site. (4) the one -half (112) acre designated be surveyed, platted, and maintained by the
City of Huntsville.
If approved, possible revenues are as follows:
Catholic %3 acre possible lots —435 X $750 = $326,700
City 2 acre possible lots - 1,742 X $750 = $1,306,500
Morris Waller, Chairman of the Cemetery Advisory Board, stated that the Board felt it was important to gain ownership of
this property for the long term use as cemetery property.
After a lengthy discussion, the consensus of Council was to discuss in Executive Session.
' b. Consider and take action to approve Ordinance 2005 -01 -04.1 amending Title 11, Electricity, of the Code of
Ordinances of the City of Huntsville, updating state law changes.
On September 1, 2004, a new State law went into effect requiring electricians within the State of Texas to be licensed by
the State through the Texas Department of Licensing and Regulations. On September 1, 2004 the licenses issued bythe City
i became void as any electrician working within the city now has to maintain a State license. Because of this change, in lieu of
issuing electrical licenses, the City will require electricians that work within the city limits of Huntsville to register.
Registration will assist the city to insure that electrical work performed within the city limits of Huntsville is performed
by properly licensed and insured persons.
CITY COUNCIL MEETING JANUARY 4, 2005 BOOK "T" 188
of Ordinances of the City of Huntsville. updating State law changes as amended and Councilmember Kayse seconded
the motion. All were in favor except Councilmember Tavenner and Willett. The motion passed 6 -2.
c. Considerand take action to approve the purchase of one Case 650K dozer in the amount of $62,472.24 and one Case
580M backhoe in the amount of $53,914.77 from Equipment Support Services, to be funded from the vehicle replacement
fund, as presented by Debby Mikulin, Purchasing Coordinator and Bill Daugette, Operations Manager.
During the budgeting process for 2004/05, it was determined by City staff that the 1985 Case 450 dozer used in the
wastewater department would need to be replaced. Staff reviewed the equipment replacement fund and history for this
machine and determined that that it would not be feasible to try and make any repairs. A new dozer was budgeted for the new
fiscal year to replace the 450 dozer.
A new drainage maintenance crew in the street division was approved in the 2004/05 budget. A backhoe to be used in
all aspects of drainage maintenance, repairing concrete head walls and relaying storm sewer pipe was also approved in the
budget to be used by this division.
Pricing was obtained from Equipment Support Services, the approved vendor through the H -GAC Contract for this type
of equipment. Purchasing through a cooperative program as H -GAC, meets all competitive bidding standards mandated by
the State of Texas.
Councilmember Kayse made a motion to approve the purchase of one Case 650K dozer in the amount of $62,472.24
and one Case 580M backhoe in the amount of $53,914.77 from Equipment Support Services to be funded from the vehicle
replacement fund, and Councilmember Evans seconded the motion. The motion passed unanimously.
d. Considerand take action to approve the Tax Increment Reinvestment Zone, No. 1, 2004 annual report, as
presented by Stan Hamrick, City Planner.
The Council is required by the State to submit to each taxing unit that levies property taxes on real property in the Zone a
report on the status of the TIRZ. The content and format of the report are standard. This report will also be copied to the
Attorney General and State Comptroller offices.
It should be noted that the reporting period is prior to the first meeting of the TIRZ Board or any actual projects
commencing. The numbers and items reflect the initial feasibility studies for creation of the TIRZ, No. 1 as presented by
Schrader & Cline.
The TIRZ board met on December 15, 2004 and approved the 2004 Annual Report as presented.
Councilmember Kayse made a motion to approve of the Tax Increment Reinvestment Zone No. 1 2004 Annual
Report and Councilmember Willett seconded the motion. The motion passed unanimously.
e. Consider and take action to authorize the City Attorney to negotiate purchase of right of way for Powell Road future
street extension, as presented by Glenn Isbell, Director of Public Services.
On June 4, 2002, City Council approved the Huntsville Transportation Plan prepared by Wilbur Smith Associates. Under
the Recommended Short Term Improvement Program (2002 to 2010) on Table 7 -1 the plan recommended the following:
"Improve /Extend Powell Road from Sam Houston Ave. to IH 45 NB Frontage Road."
A plat was submitted to the Planning and Zoning Commission at its meeting on February 2, 2004 to subdivide
an 8.456 acres tract and Lot 2 of the development is in the proposed route. The tract is part of the Rayford H. Moore
Estate and is being divided between his two children. The proposed development will form three lots. Lot 2 of the
development is 6.548 acres in size and is a undeveloped tract containing only outbuildings and an abandoned house. A
City owned 12" diameter well line runs north and south through Lot 2 and will require a 20' utility easement.
The Transportation Master Plan indicates a planned extension of Powell Road (part of Cline Street) northward
through Lot 2 which would intersect a proposed extension of Lakeridge Drive. Lakeridge Drive would intersect with Milam
Street (private) if extended east. The proposed extension would follow the existing 12" well line and would become the
north extension of Powell Road. According to the Transportation Plan, a collector street requires a right -of -way width of
70'.
On February 2, 2004, City Council established the intent of purchasing the right -of -way and authorized the appropriate
survey and appraisal work to be performed. Two appraisals have been completed for the right -of -way.
This item was discussed in executive session.
MAYOR! COUNCILMEMBER / CITY MANAGER REPORT
a. Update on pending or contemplated litigation.
b. Update on land acquisition.
City Council recessed into executive session to discuss these issues. No action taken.
C. Consider appointment of David Ward, Jack Parker and George Miles, and the reappointment of Bill Hodges, Wendell
Baker, Jr., and Ralph Beaty to the Economic Development Council.
Councilmember Ka se made a motion to approve the appointments to the Economic Development Council and
Councilmember Woodward seconded the motion. The motion passed unanimously.
d. Discuss design for a City flag.
City Manager Kevin Evans stated that we would bring this item up at the next agenda.
e. Consider and take action to approve the budget amendments, as presented by Councilmember Tavenner, Finance
Committee Chairman.
This item was postponed until the conclusion of the executive session.
CITY COUNCIL MEETING JANUARY 4 2005
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BOOK T" 189
EXECUTIVE SESSION [7:23 p.m. — 9:08 p.m.]
The City Council conducted a closed session as authorized by Texas Government Code, Chapter 551.
RECONVENE [9:09 p.m.]
ADJOURNMENT [9:18 p.m.]
Danna Welter, City Secretary