MIN CC 10/19/2004CITY COUNCIL MEETING OF OCTOBER 19, 2004 BOOK "T"
170
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 19TH DAY OF OCTOBER 2004, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
Steed Smith
OFFICERS:
Jack Choate
Bob Tavenner
Kevin Evans, City Manager
Mickey Evans
Jim Willett
Danna Welter, City Secretary
Judy Kayse
Mac Woodward
Thomas Leeper, City Attorney
Gary Crawford
FINANCE COMMITTEE [4:45 p.m. — 5:15 p.m.]
The Finance Committee met and discussed budget amendments and the TourismNisitor's Center financial reports
and procedure review.
WORK SESSION [5:27 p.m. — 6:02 p.m.]
City Council met in a work session to discuss a volunteer enforcement program for disabled parking and technology
strategy.
CALL TO ORDER [6:02 p.m.]
Mayor Pro Tem Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Ray Black, Director of Parks and Recreation led the invocation.
PRESENTATION
David Welch, Street Services Superintendent, presented a power point presentation on the new overhead street
sign project.
PUBLIC COMMENTS (Agenda Items Only)
None.
CONSENT AGENDA
a. Approve the minutes of the October 5 and 12, 2004 meetings.
b. Approve budget amendments as presented for the end of year.
Councilmember Tavenner asked to pull item b.
Councilmember Kayse made a motion to approve item a. of the consent agenda and Councilmember Woodward
seconded the motion. The motion passed unanimousl
STATUTORY AGENDA
a. Consider and take action to approve Resolution 2004 -10 -19.1 accepting a grant of $500,000 from the Home
Investment Partnership Program of the Texas Department of Housing and Community Affairs for the Owner Occupied
Housing Assistance Program, committing $100,000 in cash match, $25,000 of in -kind match, $250,000 of interim working
capital, and authorizing the City Manager to execute all documents relating to the grant.
Resolution 2004 -07 approved March 23,2004, by unanimous vote committed $100,000 in cash match and $25,000 in in-
kind match (consisting oftap and permitwaivers, provision of demolition labor, equipment and disposal fees) in an application
to the Texas Department of Housing and Community Affairs (TDHCA) for a $500,000 Owner Occupied Housing Assistance
grant. The City has received the grant and Resolution 2004 -10 -19.1 will accept the grant and affirm its monetary
commitments.
Twelve substandard homes occupied and owned by very low income elderly and/or persons with disabilities will be
repaired or replaced durinq a 24 month contract time period.
the motion. The motion passed unanimously.
EXECUTIVE SESSION [6:33 p.m. - 8:12 p.m.]
The City Council conducted a closed session as authorized by Texas Government Code, Chapter 551, on the following
matter: upgrade of existing software and associated legal matters, and purchase of two tracts of land (J. A. Johnson property
and property adjacent to Oakwood Cemetery).
STATUTORY AGENDA (Continued at 8:16 p.m.)
b. Consider and take action to authorize the City Manager to enter into an Agreement with SBC for the use of an inactive
water line on University Avenue between 12th and 13th Streets.
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CITY COUNCIL MEETING OF OCTOBER 19, 2004 BOOK T 171
SBC installed telecommunication facilities, along with a spare duct, along University Avenue between 12th and 13th
'1 Streets within an unused water line. SBC and the City had a disagreement about placement of telecommunication facilities
within unused water lines. In order to resolve the dispute, SBC has agreed to transfer ownership of the inner duct to the City.
In return, the City has agreed that placement of telecommunications facilities at this location will be treated as normal
placement within public right -of -way.
C. Consider and take action to authorize the City Manager to enter into a contract with Weisinger Water Well, Inc. in the
amount of $69,510.00 for the inspection and repair of Well #17.
Water Well Number 17 is located at 3518 Powel Road. The well was installed in 1965 and was last repaired in 1995. The
l i last repairs included the replacement of the pump and minor repairs to the shafting and pumping equipment. Because of its
age and elapsed time since the last repairs, Well No. 17 has been scheduled and funds budgeted for possible major repairs
during the 2003 -2004 fiscal year.
The well's normal production rate is approximately 950 gallons per minute; however, recently the production has
dropped to less than 600 gallons per minute and vibration has been noted in the pumping equipment. A request forwell repair
quotations was advertised for in the Huntsville Item and several well repair companies were contacted and sent quotations
form. The following quotations were received on Monday, August 2, 2004 at 2:OOPM:
1. Weisinger Water Well $31,972
2. Alsay Incorporated $34,652
3. Lane Texas $52,345
4. Smith Pump Co. Inc. No Bid
On September 7, 2004, City Council authorized the expenditure of $31,972 dollars to Weisinger Water Well Co. to
conduct a TV -Log and inspection report to determine the extent of repairs necessary and that additional costs would be
brought back to council upon determination. After the well was pulled and a TV -Log inspection report was done, it was
determined that an additional $37,538.00 of repairs were needed to repairthe well bringing the total cost of repairto $69,510.
Councilmember Tavenner made a motion to authorize the City Manager to enter into a contract with Weisinger Water
lA /rill Inn and (,nlmr:ilmPmhPr Crawford seconded the
d. Consider and take action to authorize the City Manager to purchase the J.A. Johnson property for an amount of $14,000
to be funded from General Fund Reserve.
This matter was discussed in the earlier executive session.
e. Consider and take action to authorize the City Manager to purchase property adjacent to Oakwood Cemetery.
This matter was discussed in the earlier executive session.
f. Consider and take action on upgrade of existing software and associated legal matters.
This matter was discussed in the earlier executive session.
Councilmember Choate made a motion to authorize the upgrade of existing software for the Utility Billing Division.
and Councilmember Evans seconded the motion. The motion passed unanimously.
Consent b. Approve budget amendments as presented for the end of year.
Councilmember Tavenner stated that this item was discussed in the Finance Committee earlier in the evening.
Councilmember Crawford made a motion to approve the budget amendments as presented for the end of year, and
Councilmember Tavenner seconded the motion The motion passed unanimously.
MAYOR / COUNCILMEMBER / CITY MANAGER REPORT
a. Consider appointments to Board and Commissions:
' 1) Appoint D'Ann Cruse to the Huntsville Cemetery Board;
2) Appoint Carol Williams to the Huntsville Arts Commission as an Advisory member;
3) Appoint Randy Garner to the Police Promotional Review Board;
4) Reappoint Gary Crawford to the Walker County Public Safety Committee;
5) Appoint Allen Hightower as it's citizen appointment to the Walker County Public Safety Committee; and
6) Appoint Nancy Franklin to the Planning and Zoning Commission.
unanimously.
CITY COUNCIL MEETING OF OCTOBER 19, 2004 BOOK "T" 172
b. Consider and take action to approve Ordinance 2004 -10 -19.1 adopting Rules and Procedures for the City of
Huntsville City Council.
Councilmember Tavenner asked that this item be tabled for further review.
Councilmember Evans withdrew his motion and Councilmember Woodward withdrew his second.
Councilmember Tavenner made a motion to table Ordinance 2004 -10 -19.1 and Councilmember Crawford
seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
None.
MEDIA INQUIRIES
Mr. Waddell with the Huntsville Item asked if we were meeting next week. City Manager Evans stated that we j
would have a special meeting on October 26, 2004.
!� EXECUTIVE SESSION [8:55 p.m. — 9:57 p.m.]
The City Council conducted a closed session as authorized by Texas Government Code, Chapter 551, on the following
matter: evaluation of City Manager and City Judge.
RECOVENE
Councilmember Crawford made a motion to open to all qualified candidates and interview candidates for City Judge
ev�two years as the term expires and Councilmember Kayse seconded the motion The motion passed unanimously.
ADJOURNMENT [10:05 p.m.]
Danna Welter, City Secretary
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