MIN CC 10/05/2004CITY COUNCIL MEETING OF OCTOBER 5, 2004 BOOK 7"
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 5TH DAY OF OCTOBER 2004, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
Steed Smith
OFFICERS:
Gary Crawford
Bob Tavenner
Kevin Evans, City Manager
Mickey Evans
Jim Willett
Danna Welter, City Secretary
Judy Kayse
Mac Woodward
Jack Choate
PERSONNEL COMMITTEE (Executive Session) [4:47 -5:00 p.m.] '..
The City Council Personnel Committee conducted a closed session as authorized by Texas Government Code, Chapter
551, Section 551.074 - personnel matters regarding the election, appointment and/or duties of one or more officers and /or
employees, including the proposed contract with the City Attorney.
WORK SESSION [5:20 -6:05 p.m.]
The City Council met with Fred Rush, HISD Superintendent and Linda Daniels, HISD Assistant Superintendent to
discuss the Structured Compliance Intervention Program (SCIP).
CALL TO ORDER [6:15 p.m.]
Mayor Pro Tem Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Mayor Pro Tem Steed Smith led the invocation.
PRESENTATIONS
a. Mayor Pro Tem Steed Smith read and presented a proclamation for Fire Prevention Week to Tom Grisham, Fire Chief.
b. Mike Roempke, Chief Building Official presented a power point presentation on the Boettcher Drive Clean -Up.
PUBLIC COMMENTS
a. Charles Shandera spoke of a Town Creek cleanup campaign and his ideas to initiate the project.
b. Dee McFarland, Chamber of Commerce , thanked City staff for making the Fair on the Square a success.
CONSENT AGENDA
a. Approve the minutes of the August 3, 13 -14, 17, 21, 24, and 31, September 2, 7, 10, 14 and 21 City Council meetings.
b. Approve the budget adjustments as presented for third quarter FY 2003 -04.
STATUTORY AGENDA
a. Consider and take action on the water extension request on Robin Road, as presented by James Murff.
Mr. Murff stated that he requested a water extension for Robin Road. He has been informed that he would have
to run a 6" line to his property for fire protection at a cost of $12,400. He stated that he does not feel that he should
have to bear this large of a cost and is willing to split the cost of a 2" line (without fire protection) with the City. Steve
Stacy stated that our Code requires that fire protection be provided. A variance would be required to install a 2" line
without fire protection. This item has not been to Planning and Zoning Commission. Councilmember Evans stated that
it was premature for Council to act on this issue until it has been to the Planning and Zoning Commission.
Councilmember Crawford made a motion to table this item until all other avenues have been explored, and
Councilmember Kayse seconded the motion. The motion passed unanimously.
b. Consider and take action to authorize the City Manager to enter into an Engineering Contract with McClure & Browne
Engineering /Surveying, Inc., in an amount not to exceed $89,500 for the design of the proposed wastewater
improvements to serve the proposed TxDOT IH 45 Safety Rest Areas to be funded by TxDOT, as presented by Steve
Stacy, P.E., City Engineer.
TxDOT is planning to construct two Safety Rest Areas along IH 45 north of Huntsville. The proposed Safety
Rest Areas are located within the City's wastewater service area. In order to serve the rest areas, the City's wastewater
system must be extended to the proposed project location. This will require that two wastewater lift stations, two bores
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CITY COUNCIL MEETING OF OCTOBER 5 2004 BOOK T 167
under IH 45, and approximately 17,150 linear feet of wastewater force main and associated appurtenances be installed. I
City Council authorized the City Manager to enter into an Agreement with TxDOT to extend wastewater serviceI
to the proposed Safety Rest Areas on August 17, 2004. The Agreement between the City and TxDOT has been
executed.
The estimated cost for engineering and construction is $610,284. TxDOT has agreed to pay for all
engineering and construction costs not to exceed $610,284. The engineering costs for this project include:
Engineering - Design $52,000
Surveying - Topographic /Boundary $26,000
Construction Staking $6,500
Construction Testing $5,00 0
Total Engineering Cost $89,500)
The estimated construction cost for this project is $520,784.
C. Consider and take action to approve abandonment of the existing 10' water line easement across Sterling University
Brook 33.68 acre tract subject to the platting and dedication of a 60' ROW for future extension of Boettcher Drive to
Highway 75 South, as presented by Steve Stacy, P.E. !I.
Huntsville Student Housing, L.P., has purchased a 33.68 -acre tract located on Hwy. 75 South at Loop 19. The
proposed construction would require the relocation of a well line routed through the property. The existing well line,
installed in the 1960's, basically divides the existing 33.68 acre tract in half. The original line was dedicated by deed in
Vol. 170 Page 619 in the Deed Records of Walker County and would require the abandonment by the City of Huntsville
to proceed with development. The well line will be relocated in a dedicated 60' street right -of -way, aiding future
development by being installed in a location more consistent with future development. The new easement will be
dedicated by plat which will be filed for record in Official Records. Materials for the new well line will be paid for by the
developer and installed by the City. _
d.
unanimously.
Considerand take action to authorize the City Managerto execute a contract between Cox Communication and the City
of Huntsville for gigabit network services to link the City Hall, Service Center and Municipal Court in the amount not to
exceed $18,000 per year for one year, renewable at the City's option for up to four additional years in single year
increments to be funded from budgeted funds, as presented by Jerry Byrd, Interim Director of Information Technology.
The city's wireless wide area network has proved to lack the stability to support daily operations. In interim fix was
instituted using T1 telephone lines to link two key facilities, the Service Center and Municipal Court, with City Hall. An
existing pair of unused telephone wires were discovered to provide a good, wired network connection between City Hall
and the Police Department.
RFP 04 -13 was published to provide higher speeds than that provided by the T1 lines. Three bids were received.
Only one bidder proposed the approach requested in the RFP. That bidder was also lowest bidder. The speed of the
connection proposed and to be contracted for is a gigabit network.
Company
1 year cost
Notes
Cox Communications
$18,000
One year contract, renewable for four
additional Years
Interfacing Company of Texas, Inc.
$69,500
Requires an $18,500 up -front
payment
SBC
$75,693
Requires an $18,093 up -front
payment
e. Consider and take action to approve Resolution 2004 -10 -05.1 authorizing and directing the Mayor to enter into a
contract with Thomas A. Leeper to perform the duties of City Attorney, as presented by Personnel Committee Chair
Councilmember Gary Crawford.
Councilmember Crawford stated that the Personnel Committee had met and reviewed the proposed contract with
Thomas A. Leeper as City Attorney. One correction was noted: in the fourth Whereas, the State Bar of Texas was
added.
Councilmember Tavenner made a motion to approve Resolution 2004 -10 -05.1 authorizing and directing the Mayor
CITY COUNCIL MEETING OF OCTOBER 5, 2004 BOOK "T"
168
to enter into a contract with Thomas A Leeper to perform the duties of City Attorney with the correction noted and
Councilmember Woodward seconded the motion. The motion passed unanimously.
Consider and take action to authorize the City Manager to negotiate for the purchase of a certain piece of property, as
presented by Kevin Evans, City Manager.
The City Council adjourned into executive session to discuss this item.
MAYORICOUNCILMEMBERICITY MANAGER REPORT
a. Approve Board and Commission appointments:
Huntsville Beautification Committee: Reappoint Jane Monday, William Hammock and David Moorman.
Huntsville Arts Commission: Appoint Curtis Montgomery as Commissioner; Reappoint Hattye Owens and Jaspyr
Sanford as Advisory; and Appoint Dana Nicolay as Advisory.
Huntsville Cemetery Board: Reappoint James Patton, Dee McFarland and Jimmy Spivey.
Raven Hills High Education Corporation: Reappoint Jane Monday, Bill Hodges, Bill Nash, Ralph Beaty, Morris
Waller, Bobby Marks, Ferol Robinson, Robert McCann and Dan Davis. '.
Parks and Recreation Advisory Board: Reappoint Cecil Marquart and Mike Cato.
Main Street Program Advisory Commission: Reappoint Ed Sandhop, Cheryl Patton and Ed Owens, Jr.
Sister City Council: Reappoint Scott Bumbaugh, Beverly Wiggins and Ron Lange.
Board of Adjustments and Appeals: Reappoint Dan Phillips; and Appoint Tommy Davis.
Planning and Zoning Commission: Reappoint Jack Remeny.
Councilmember Crawford made a motion to approve the Board and Commission appointments as listed and
Councilmember Evans seconded the motion. The motion passed unanimously.
EXECUTIVE SESSION [7:35 -8:05 P.M.]
If, during the course of the meeting and discussion of items covered by this notice, City Council determines that a closed or '
executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government !'
Code, Chapter 551, Sections:
551.071 - consultation with counsel on legal matters;
551.072 - deliberation regarding purchase, exchange, lease or value of real property;
551.073 - deliberation regarding a prospective gift;
551.074 - personnel matters regarding the election, appointment and /or duties of one or more officers and /or
employees;
551.076 - implementation of security personnel or devices;
551.087 - deliberation regarding economic development negotiation; and/or
Other matters as authorized under the Texas Government Code.
WORK SESSION [8:05 -8:20]
City Council met in work session to discuss City Council Policies and Procedures.
MEDIA INQUIRIES
None.
ADJOURNMENT [8:22 p.m.]
Danna Welter, City Secretary
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