MIN CC 09/07/2004i
CITY COUNCIL MEETING OF SEPTEMBER 7, 2004 BOOK "T"
157
NTHE7THDAYOFSEPTEMBER2004 INTHECITY `!
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD O
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: OFFICERS:
Jack Choate
Steed Smith Kevin Evans, City Manager
Gary Crawford
Bob Tavenner Danna Welter, City Secretary
Mickey Evans
Jim Willett Thomas Leeper, City Attorney
Judy Kayse
Mac Woodward
EXECUTIVE SESSION [5:15 -5:39 p.m.]
The City Council conducted a closed session as authorized by Texas Government Code, Chapter 551, Section 551.074
— personnel matters regarding the election, appointment and/or duties of one or more officers and /or employees, in order to
discuss the proposed TIRZ Board representatives.
CALL TO ORDER [6:00 p.m.]
Mayor Pro Tem Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Jim Willett led the invocation.
PRESENTATIONS
Councilmember Kayse read Proclamations for Assisted Living Week, accepted by Sherri Ballard, and Literacy Day,
accepted by Richard Lane.
PUBLIC HEARING on the PROPOSED TAX RATE for FY 2004 -05
1. Karl Davidson. Mr. Davidson spoke in opposition to the proposed tax rate.
2. John Strickland. Mr. Strickland spoke in opposition to the proposed tax rate.
PUBLIC HEARING on the PROPOSED BUDGET for FY 2004.05
There were no citizen comments at this time.
PUBLIC COMMENTS
1. Poncho Roberts. Mr. Roberts thanked the Council for their support in applying for the Texas Parks and Wildlife grant to
build a community swimming pool.
2. Carolina Crimm. Dr. Crimm thanked the Council for their work on preparing a budget for the City.
CONSENT AGENDA
1. Approve the minutes of the July 6, July 16, July 20, July 23 -24, July 28 Finance, and July 30 -31, 2004 City Council
meetings.
2. Approve Resolution 2004 -09 -07.1, authorizing Winston Duke, Steve Ritter, and Liesa Hackett as signators on the 2003
TDCP Main Street Grant (# 722162).
3. Approve expenditure of travel funds (registration, hotel, meals, and transportation) in an estimated amount of $1,200 per
Councilmember to attend the Texas Municipal League Conference in Corpus Christi on October 27 -30, 2004, to be
funded from budgeted funds.
4. Approve the purchase of the annual maintenance agreementfor Synergen at a cost not to exceed $50,000 to be funded
from budgeted funds.
5. Approve the annual contract for sludge removal with Enviroganics at a cost not to exceed $500 per load to be funded
from budgeted funds.
6. Approve the award for medical coverage plan to Great West at a cost not to exceed $1,569,032, renew with Sun Life of
Canada for employee Basic Life, AD &D coverage and Long Term Disability at a cost not to exceed $63,677.39, to be
funded from budgeted funds.
Councilmember Kayse moved to approve the Consent Agenda with the exception of items 3 and 5: and
Councilmember Crawford seconded the motion. The motion passed 8 -0.
3. Approve expenditure of travel funds (registration, hotel, meals, and transportation) in an estimated amount of $1,200 per
Councilmember to attend the Texas Municipal League Conference in Corpus Christi on October 27 -30, 2004, to be
funded from budgeted funds.
CITY COUNCIL MEETING OF SEPTEMBER 7, 2004 BOOK "T"
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Section 14.11 of the City Charter states that a Councilmember shall not be entitled to reimbursements exceeding
$500 each for each fiscal year; however, it specifically provides that such limitations shall apply only to reimbursed
expenditures and shall not restrict or limit the authority of Council to authorize expenditures by a Councilmember for
such purposes in excess of such amounts prior to the time such expenditures are made.
5. Approve the annual contract for sludge removal with Enviroganics at a cost not to exceed $500 per load to be funded
from budgeted funds.
The current three year contact with Enviroganics will be expiring at a cost of $310 per load. Approximately 40
loads were picked up during this last fiscal year.
The contract facility will transport the sludge to Class B registered sites where it will be land applied. The contract
has the option to renew for two additional one -year periods. Six bid packets were mailed and two were received. Bids
for the new contract, with the low bidder of Enviroganics at a cost of $500.00 per load.
motion passed 8 -0.
STATUTORY AGENDA
Considerand take action to authorize the City Manager to enter into a contract with Brown Reynolds Watford Architects,
Inc. (BRW) to supply architectural services to design the proposed Fire and EMS Station as recommended by the
Selection Committee, at a cost not to exceed $101,852 to be funded from budgeted funds.
In 2002, City Council approved the construction of Daisy Lane ($268,828) in exchange for a 5.19 acre site for the
future construction site of the proposed Fire Station and authorized Ash & Browne Engineering to begin design on the
new roadway which has now been constructed.
On June 15, 2004, City Council authorized City staff to re- solicit Request for Qualifications for supplying
architectural services for the design of the proposed fire station. Request for Qualifications were received on July 28,
2004, and evaluated by the Project Selection Team.
Upon selection of the top four (4) submittals, the Selection Team began the interview and scoring process and
selected the firm of Brown Reynolds Watford Architects, Inc. (BRW) as the top candidate.
Contract negotiations occurred and were finalized with BRW on August 24, 2004. The following fees were
negotiated: Architectural /Engineering Fees - $91,852 and Geotechnical/Design Survey Fees - $10,000, for a Total of-
$101,852.
2. Consider and take action to authorize the City Manager to enter into a contract with the low bidder of Dudley
Construction, Ltd, in the amount not to exceed $512,068.27 for the construction of the Westridge Interceptor Sewer
Project to be funded from budgeted wastewater funds.
This project is part of a multi - phased effort to divert wastewater from the McGary Creek Lift Station, and service
existing and future wastewater needs in the McGary Creek and Robinson Creek watersheds. This project will tie to the
newly constructed Robinson Creek Outfall line that was constructed to divert flows to the new Robinson Creek '.
Wastewater Treatment Plant.
Bids were received and opened on August 11, 2004, with Dudley Construction the low bidder at $709,574.15 (and
$512,068.27 for Alternate A). The Engineer's estimate for the base bid was $835,000. Awarding bid alternate "A" will
allow a cost savings of $322,931.73.
motion passed 8 -0.
3. Consider and take action to authorize the City Manager to enter into a contract with Wessinger Water Well, Inc. in the
amount of $31,972 and for repairs to Water Well No. 17, and authorize the City Manager to negotiate any additional line
item repairs.
Water Well Number 17 is located at 3518 Powell Road. The well was installed in 1965 and was last repaired in
1995. The last repairs included the replacementof the pump and minor repairs tothe shafting and pumping equipment.
Because of its age and elapsed time since the last repairs, Well No. 17 has been scheduled and funds budgeted for
possible major repairs during the 2003 -2004 fiscal year.
The well's normal production rate is approximately 950 gallons per minute; however, recently the production has
dropped to less than 600 gallons per minute and vibration has been noted in the pumping equipment. A requestforwell
repair quotations was advertised for in the Huntsville Item and several well repair companies were contacted and sent
quotations fors. The following quotations were received on Monday, August 2, 2004, with Weisinger Water Wellthe low
CITY COUNCIL MEETING OF SEPTEMBER 7, 2004 BOOK "T"
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2.
3.
bidders at $31,972.
Because a TV -Log and inspection report was not conducted, some line item quantities to be repaired are n
known. Therefore, additional cost could be occurred after the well is pulled.
MAYOR/COUNCILMEMBER/CITY MANAGER REPORT
Consider and take action to appoint Board of Directors Positions One through Three to the City of Huntsville Tax
Increment Reinvestment Zone Number One Board.
Consider and take action on the following appointments /reappointments:
Appoint Dave Brinson to the Planning and Zoning Commission;
Reappoint Hattye Owens to the Huntsville Public Library Board; and
Appoint Marion Barren to the Huntsville Public Library Board.
Councilmember Crawford moved to approve the recommended appointments /reappointments and
Councilmember Kayse seconded the motion. The motion passed 8 -0.
Councilmember Woodward stated that the Universitywas considering conducting a survey in certain high -traffic areas,
especially with the opening of the new dormitory at Sam Houston Avenue and 16'.
ADJOURNMENT [6:55 p.m.]
4te City Secretary