MIN CC 08/03/2004CITY COUNCIL MEETING OF AUGUST 3, 2004 BOOK "T"
146
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 3RD DAY OF AUGUST 2004, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M. j
The Council met in a regular session with the following members present:
COUNCILMEMBERS:
OFFICERS: !i
Jack Choate
Steed Smith
Kevin Evans, City Manager
Gary Crawford
Bob Tavenner
Danna Welter, City Secretary
Mickey Evans
Jim Willett
Thomas Leeper, City Attorney
Judy Kayse
Mac Woodward
developer and the possible funding of public facilities from the increased taxes generated from the development.,'.
PERSONNEL COMMITTEE WORK SESSION [5:20 -5:35 p.m.]
The City Council Personnel Committee conducted a closed session under Texas Government Code, Chapter 551,
Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties for certain positions with the
City including City Attorney and Municipal Prosecutor.
CALL TO ORDER [6:01 p.m.]
Mayor Pro Tem Steed Smith called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Gary Crawford led the invocation.
PRESENTATIONS
The Huntsville Arts Commission recognized James Miller for his long -term contributions to the arts.
PUBLIC COMMENTS '
1. Bill Green. Dr. Green spoke in support of the proposed Tax Increment Reinvestment Zone (TIRZ).
2. Curtis Mason. Mr. Mason spoke in opposition to the proposed TIRZ, but stated he was in favor of development.
3. Charles Smither, Jr. Mr. Smither spoke in opposition to the proposed TIRZ.
4. Steve Everett. Mr. Everett spoke in support of the proposed TIRZ on behalf of the Chamber of Commerce Board of
Directors.
STATUTORY AGENDA
I�! 1. Considerand take action to approve Ordinance 2004-08-03.1, designating a contiguous geographic area within the
City of Huntsville as Tax Increment Reinvestment Zone Number One.
The City met in a joint work session with the Walker County Commissioners, Board of the Huntsville
Independent School District, and the Board of the Walker County Hospital District to hear a presentation from Bill
Calderon with Hawes Hill & Associates, on behalf of a developer, Tom Curtis and business partners, about creating
a tax increment reinvestment zone ( "TIRZ ") to assist with the reimbursement of public infrastructure costs to the
developer and the possible funding of public facilities from the increased taxes generated from the development.,'.
Under the proposal, the developer would construct the public infrastructure at its cost, and would only receive
reimbursement when the development of the property increased the taxes to the extent that the increase would
support reimbursing the developer for its infrastructure cost.
A municipality must be the entitythat creates a TIRZ, but othertaxing jurisdictions can participate in allowing
all or a portion of their incremental taxes within the zone to be used to reimburse the developer for public
infrastructure improvement s or pay for public facilities. Each of the other taxing entities in Walker County have
executed a waiver of the 60 -day notice for creating a TIRZ.
The Ordinance would create a TIRZ in the City of Huntsville of approximately 805 acres (578 taxable acres)
mainly situated on the west side of IH 45 and between the hospital and the north side of the Home Depot store. If
j'.. the TIRZ is created, then a Board would be appointed consisting of three members appointed by the City Council,
one member appointed by the Huntsville Independent School District, and three members appointed by the
i Commissioners Court. The City and Developer would need to negotiate with Walker County with regard to their
respective participation in the TIRZ.
J Staff believes that the TIRZ will allow for additional development to occur in Huntsville that may not occur
ii without the creation of the TIRZ. The TIRZ is an economic development tool for the City and County
'
j recommends passage of the ordinance and creation of the TIRZ.
In addition, the Council needs to appoint three members to the TIRZ Board and the appointee for Place 3 will
serve as chair of the Board.
interest.
J
CITY COUNCIL MEETING OF AUGUST 3, 2004 BOOK "T" 147
'i 2 Consider and take action to award the bid in the amount of $61,380 to Calgon Carbon Corporation forthe removal of y
anthracite media in the gravity filters at the TRA plant and replacing it with activated carbon.
On June 15, 2004 the city council authorized the Public Works Department to bid for the purchase and
installation of Activated Carbon f hers for the Trinity River Authority (TRA) water treatment plant. This will employ the
best available technology to reduce taste and odors that is caused by low flows during late August and early
September in the Trinity River.
On July 12, 2004 two bids were received, with the lowest bidder, Calgon, bidding $61,380. The bid packet
required each bidder to supply a sample of product with Certificate of Analysis prior to the bid date, and the other
bidder, Norit, failed to supply the sample prior to the bid date. Upon review with the City Attorney, the Norit bid was
rejected.
3. Consider and take action to approve the purchase of the enterprise licensing from SHI Government Solutions, Inc.
for Microsoft Enterprise Agreement at a cost not to exceed $49,940 to be funded from budgeted funds.
This is the third year of a three -year contract with Microsoft for software for all desktop computers and
servers. In 2002, the City of Huntsville signed a 3 year contract with Microsoft for software licensing for Microsoft
Office Professional, Windows Desktop Operating System Upgrade, Exchange Server and Windows Server.
4. Consider and take action to approve the purchase of the additional software licenses to be added to the Microsoft
Enterprise Agreement in an amount not to exceed $14,532 to be paid from budgeted funds.
In July of 2002 the City signed a 3 year agreement with Microsoft for licensing of server software and
desktop software. At that time the City only had 6 servers. The City has to submit a True -Up form stating whether
additional licenses are needed. In the last two years 20 additional windows servers were added and licenses are
needed because of the addition of new systems, including the New World accounting system, Synergen and other
enterprise applications.
5. Consider and take action, if necessary, with regard to the report and/or recommendations of the Personnel
Committee meeting.
6. Consider and take action, if necessary, with regard to the commissioners' ruling regarding the Cole and Clegg
property condemnation hearings.
RECESS [6:46 p.m.]
EXECUTIVE SESSION [6:48 p.m.]
Mayor Pro Tem Smith announced that the Council would conduct a closed session under Texas Government Code
Chapter 551, Section 551.071 — consultation with counsel on legal matters, to discuss the commissioners' ruling regarding the
Cole and Clegg property condemnation hearings.
RECESS [7:35 p.m.]
I RECONVENE into REGULAR SESSION [7:43 p.m.]
6. Consider and take action, if necessary, with regard to the commissioners' ruling regarding the Cole and Clegg
property condemnation hearings.
CITY COUNCIL MEETING OF AUGUST 3, 2004 BOOK "T" 148
RECESS into WORK SESSION [7:45 p.m.]
The City Council conducted a work session to discuss City Council Policies and Procedures.
RECONVENE into REGULAR SESSION [9:18 p.m.]
ADJOURNMENT [9:19 p.m.]
Danna Welter, City Secretary
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