MIN CC 06/15/2004CITY COUNCIL MEETING OF JUNE 15 2004 BOOK T 131 —
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 15TH DAY OF JUNE 2004, IN THE CITY HALL, '
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:!
COUNCILMEMBERS: OFFICERS:
Jack Choate Steed Smith Kevin Evans, City Manager
Gary Crawford Bob Tavenner Danna Welter, City Secretary
Mickey Evans Jim Willett Thomas Leeper, City Attorney
Judy Kayse Mac Woodward
Councilmember Kayse moved to appoint Councilmember Jack Choate as the Acting Mavor for the June 15 Citv
Council meeting; and Councilmember Smith seconded the motion. The motion passed 8 -0.
CALL TO ORDER [6:05 p.m.]
Acting Mayor Choate called the regular session to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Director of Parks and Recreation Ray Black led the invocation.
5. Approve Resolution 2004- 06 -15 -3, approving submission of the application for a Tobacco Compliance Grant.
Councilmember Woodward moved to approve Resolution 2004- 06 -15 -3 approving submission ofthe application
for a Tobacco Compliance Grant and Councilmember Tavenner seconded the motion. The motion passed 8 -0.
6. Approve Resolution 2004 -06 -15.4, approving a grant through Secure Our Schools Act in an amount of $5,000 with a
$5,000 match (City $2,500 and HISD $2,500) to purchase a video system for Huntsville High School.
STATUTORY AGENDA
1. Considerand take action to authorize the City Manager to direct staff to prepare and resubmit Requestfor Qualifications
for the design of the proposed fire station and that the Selection Committee be composed of the Director of Public
Safety, Fire Chief, Director of Planning and Development, Chief Building Official and two Councilmembers.
In 2002, City Council approved the construction of Daisy Lane ($ 268,828) in exchange for a 5.19 acre site for the
future construction site of the proposed Fire Station and authorized Ash & Browne to begin design on the new roadway.
On January 21, 2003, City Council authorized City staff to solicit Request for Qualifications for the design and
PUBLIC COMMENTS
1.
George Oliver. Mr. Oliver extended an invitation to the City Council to attend the Juneteenth celebrations and activities
scheduled for Saturday, June 19.
CONSENT AGENDA
1.
Approve expenditure of travel funds registration, hotel, meals, transportation) in an estimated amount of $1500 per
Councilmemberto attend the NLC 12' Annual Leadership Summit in Charleston, South Carolina on September23 -25,
2004; and the Blacks in Government 26'" Annual National Training Conference in Washington. DC on August 16 -20,
2004, to be funded from budgeted funds.
2.
Reject the submitted bid from J &M Contractors in the amount of $307,917.50 for the Main Street Downtown
Streetscaperfexas Capital Fund Grant and to narrow said scope and re -bid said project in orderto retain grantfunds.
3.
Approve Resolution 2004 -06 -15.1, amending the authorized representatives in MBIA — Municipal Investors Service
Corporation.
4.
Approve Resolution 2004 -06 -15.2, amending the authorized representatives in TEXPOOL.
5.
Approve Resolution 2004- 06 -15 -3, approving submission of the application for a Tobacco Compliance Grant.
6.
Approve Resolution 2004 -06 -15.4, approving a grant through Secure Our Schools Act in an amount of $5,000 with a
$5,000 match (City $2,500 and HISD $2,500) to purchase a video system for Huntsville High School.
7.
Approve Resolution 2004 -06 -15.5, assigning the authority to issue single family mortgage revenue bonds to Walker
County as a sponsoring political subdivision of the Southeast Texas Housing Finance Corporation.
8.
Authorize the City Manager to enter into a contract for the sale of retiring K -9, Lucci, to Officer Jerry Brown, Deputy
Limestone County Sheriffs Office at a cost of one dollar ($1.00).
Councilmember Smith moved to approve the Consent Agenda with the exception of Items 5 and 6 and
-
Councilmember Crawford seconded the motion The motion passed 8 -0.
5. Approve Resolution 2004- 06 -15 -3, approving submission of the application for a Tobacco Compliance Grant.
Councilmember Woodward moved to approve Resolution 2004- 06 -15 -3 approving submission ofthe application
for a Tobacco Compliance Grant and Councilmember Tavenner seconded the motion. The motion passed 8 -0.
6. Approve Resolution 2004 -06 -15.4, approving a grant through Secure Our Schools Act in an amount of $5,000 with a
$5,000 match (City $2,500 and HISD $2,500) to purchase a video system for Huntsville High School.
STATUTORY AGENDA
1. Considerand take action to authorize the City Manager to direct staff to prepare and resubmit Requestfor Qualifications
for the design of the proposed fire station and that the Selection Committee be composed of the Director of Public
Safety, Fire Chief, Director of Planning and Development, Chief Building Official and two Councilmembers.
In 2002, City Council approved the construction of Daisy Lane ($ 268,828) in exchange for a 5.19 acre site for the
future construction site of the proposed Fire Station and authorized Ash & Browne to begin design on the new roadway.
On January 21, 2003, City Council authorized City staff to solicit Request for Qualifications for the design and
CITY COUNCIL MEETING OF JUNE 15, 2004
BOOK "T" 132
construction of the proposed fire station under the "Design/ Build" concept.
Request for Qualifications were received on February 21, 2003 and evaluated by City staff. Submitters were
notified of Staff ranking and contract negotiations were finalized with the top ranked firm for submittal to City Council.
In the interim, numerous work sessions related to the fire station were conducted and it was the consensus of
Council to abandon the "Design /Build" concept and to contract solely with an Architect for the design and to bid the
construction separately. The architect selected under the design build was notified verbally of council's decision.
The Professional and Consulting Services Act (Chap. 2254, Texas Government Code) sets out the procedure for
selecting an architect, engineer or surveyor. The City created a problem for itself when it tried to shift from the
design /build scenario tojust hiring an architect because it can be argued that the provisions contained in Sec. 2254.004
have not been followed.
2. Consider and take action to approve in -kind support for Huntsville's Promise Department of Education Community
Technology Center Grant application.
Huntsville's Promise recentlyapplied for the United States Departmentof Education Grant, a partnership between
Huntsville's Promise, Huntsville I.S.D, the Texas Department of Criminal Justice, Sam Houston State Universityand the
Good Shepherd Mission. The purpose of the grant is to use technology to improve education of low income and low -
performing students, particularly students not currently meeting educational state standards. In Texas, this is measured
by passage of the Texas Assessment of Knowledge and Skills (TAKS) Test. The application consists of three
components:
1. The operation of a Community Technology Center with over 30 computers. This center will allow students access to
technology and times designated as "student only" hours. Computer equipment will be equipped with educational
software such as TAKS assistance and SATfACT software. Paid and volunteer tutors will be available for
assistance.
2. A computer -loan program will allow students not currently passing the TAKS test to check out computers to take
home. Internet access will be purchased with grant funds for loaned computers. In exchange for borrowing the
computers, students will volunteer for Huntsville non - profit organizations.
3. Seminars will be held at least once a month for students to learn about options after high school.
The total grant budget is $727,162. The request from the Department of Education is $362,472. The grant requires
a 1:1 match. All match funds are being supplied through in -kind services, totaling $364,735. Huntsville's Promise is
requesting in -kind support from the City of Huntsville. Each of the following requests is for in -kind support currently '..
being provided by the City of Huntsville. Essentially, the grant application uses current in -kind support of Huntsville's
Promise and the Huntsville Community Network as match to drawdown federal dollars for this program. The request for
in -kind support from the City of Huntsville includes:
• Use of Huntsville Public Library facilities for low cost Computer Classes (use of facility and computers): $7,280
• Huntsville's Promise Office space, utilities, phone, postage and computers: $12,000.
• City of Huntsville IS Support for public access sites at the Public Library and Good Shepherd Mission, and for
Huntsville's Promise: $50,000.
Another request is for the donation of used computer equipment when it is replaced as part of the replacement
schedule in the amount of $15,000.
The Huntsville Technology Program will be used to increase academic achievement of Huntsville High School !
students, provide a safe place for youth to study and work, provide educational assistance, teach youth about post -high !'
school options, and provide incentives for community service. With the exception of the donation of used computer
equipment, this application has no fiscal impact beyond the in -kind support currently provided.
3. Consider and take action to approve the purchase of network services, software, and hardware from DataVox,
Troubadour, and Westlin Corporation for repairing the network, providing intrusion protection security on the network '.
and implementing IP schemes that better identify hackers, spyware and viruses.
This item was pulled from the agenda
4. Consider and take action to authorize the reallocation of up to $68,500 from funds returned from the Trinity River
Authority to be used to fund the upgrade to the filter system at the TRA plant by installing Activated Carbon.
The algae blooms in the Trinity River late last summer caused a severe taste and odor problem in our water
system. While the quality and safety of the water were not affected, the aesthetics, such as appearance and smell were
very objectionable. Activated carbon has along history of success and is considered the best available technology for
the treatment of taste and odor problems.
Councilmember Kayse moved to authorize the reallocation of uo to $68.500 from funds returned from the Trinitv
CITY COUNCIL MEETING OF JUNE 15, 2004 BOOK T 133
'..i 5. Consider and take action to authorize the City Manager to purchase a tract of property on 10'" Street, adjacent to
Eastham- Thomason Park.
Deliberation of this item was held in closed session under Texas Government Code Chapter 551 Section 551.072
'! deliberation regarding purchase exchange lease or value of real property. it
i it
6. Consider and take action to authorize the City Manager to negotiate an offer for a tract of property on 13th Street, as I�
presented by Glenn Isbell, Director of Planning and Development
MAYORICOUNCILMEMBERICITY MANAGER REPORT
City Manager Kevin Evans reviewed the proposed Budget Calendar Schedule with Council.
EXECUTIVE SESSION [6:55 -7:13 p.m.]
RECONVENE [7:17 p.m.]
5. Consider and take action to authorize the City Manager to purchase a tract of property on 10" Street, adjacent to
Eastham- Thomason Park.
' Councilmember Tavenner moved to authorize the City Manager to purchase a tract of property on 10'" Street,
adjacent to Eastham- Thomason Park at a cap of $32,000 to be funded from Reserve for Future Allocations' and
Councilmember Smith seconded the motion. The motion passed 7 -0. NOTE: Councilmember Willett was absent from
this point.
6. Consider and take action to authorize the City Manager to negotiate an offer for a tract of property on 13th Street.
Councilmember Crawford moved to authorize the City Manager to negotiate an offerfor a tract of property on 1
Street and Councilmember Kayse seconded the motion The motion passed 6 -1 with Councilmember Woodw
voting against.
ADJOURNMENT [7:20 p.m.]
Danna Welter, City Secretary