MIN CC 03/02/2004CITY COUNCIL MEETING OF MARCH 2, 2004 BOOK —r' 110
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 2ND DAY OF MARCH 2004, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBERS: Judy Kayse OFFICERS:
Karl Davidson, Mayor
Steed Smith
Kevin Evans, City Manager
Jack Choate
Bob Tavenner
Danna Welter, City Secretary
Gary Crawford
Jim Willett
Thomas Leeper, City Attorney
Vance Howard
Mac Woodward
WORK SESSION [5:05 — 5:45 p.m.]
The City Council conducted a work session to discuss the Police Department racial profiling report for 2003, as
presented by Director of Public Safety Hank Eckhardt.
CALL TO ORDER [6:00 p.m.]
Mayor Davidson called the regular session to order.
PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
Director of Parks and Recreation Ray Black led the invocation.
PRESENTATIONS
Mayor Davidson recognized the newly- appointed members of the Youth Advisory Commission in attendance at the City
Council meeting: Noe Garcia, Darvis Walker and Margi Eglsaer.
Ila Gaines, on behalf of the Huntsville Arts Commission, presented the Council with a piece of HarryAhysen artas given
by Don Beto, Director of Correctional Management Institute of Texas in the College of Criminal Justice at Sam Houston State
University. This painting was a model for a large mural that once stood at the comer of Sam Houston Avenue and 11` Street.
The gift was arranged by the Honorable William B. Hodges, former Huntsville Mayor. The Arts Commission respectfully
requests that the painting be hung in the Conference Room. Mr. Beto also said a few words.
PUBLIC COMMENTS
1. Stan Folev. Mr. Foley gave a brief history on Entergy's role with Habitat for Humanity, and invited the Council to the
groundbreaking ceremony scheduled for Monday, March 8 at 4:00pm.
2. Mac Woodward. Mr. Woodward, on behalf of the Sam Houston Museum, the Sam Houston Statue and Visitor's Center
and the Walker County Historical Commission, thanked the Council and staff, especially the Parks Department, fortheir!.''
help and support in coordinating the Sam Houston Birthday/Texas Independence Day celebrations and events.
STATUTORY AGENDA
1. Considerand take action to authorize the City Manager to execute the contract with HISD to conductthe HEAP program
for the 2004 summer at a cost not to exceed $26,240 from Parks and Recreation budgeted funds.
The City has contracted with HISD to administer the HEAP program since 1998. Team sports, dance, indoor
games, music and tennis are just a few of the activities available for the students to choose from. In 1998 — 200
students participated in HEAP activities, 1999 — 250, 2000 — 326, 2001 — 398, 2002 — 394, 2003 — 453, and they
anticipate over 450 kids in this year's program.
John Fortner, Huntsville Enrichment Activities Program (HEAP) Program Administrator, gave a brief PowerPoint
presentation on the history of and programs with the summer program.
2. Considerand take action to approve Resolution 2004 -03 -02.1, determining the vote of the City Council for candidate(s)
to the Board of Directors of the Walker County Appraisal District.
Councilmember Howard moved to aoorove Resolution 2004 -03 -02.1. determining the vote of the Citv Council for
candidate(s) to the Board of Directors of the Walker Countv ADDraisal District: and Councilmember Woodward seconded
the motion. The motion passed 9 -0
3. Consider and take action to authorize the City Manager to execute the contract with Weisinger Water Wells, Inc. for
repairs to Water Well Number 14 in an amount not to exceed $49,940.00 from Water Utility Division budgeted funds.
Waterwell no. 14 is located at 2014 South Sam Houston and is a source watersupply for the Palm Street Water
Plant. The well was installed in 1959, last repaired in 1997. The last repairs included the replacement of the pump,
motor, as well as repairs to the shafting and pumping equipment. Because of its age and elapsed time since last
repairs, well #14 has been scheduled and funds budgeted for possible replacement during the 2003 -2004 fiscal year.
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CITY COUNCIL MEETING OF MARCH 2, 2004 BOOK "T'
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The well normal production rate is approximately 625 gpm; however, recently the production has dropped to less
than 150 gpm and vibration has been noted in the pumping equipment. A request for well repair was made and three (3)
companies returned seal bids. Those bids were opened and quotes were also taken from the bidders for TV monitoring
and cleaning of the well screens. The lowest bidder was Weisinger Water Wells, Inc. at a total cost of $49,940.
4. Consider and take action to authorize the City Manager to accept the grant funds from H-GAC in an amount of $125,000
to be applied toward funding of the fiber network and backbone systems for the City and Walker County to be completed
by Interfacing Company of Texas at a cost not to exceed $150,000, to include funding from Walker County in the amount
of $10,445.56 and the balance from Information Services Department funds in the amount of $14,554.44.
HomeLand Security concerns have driven the need for a redundant system, which will allow the cityand countyto
work together through Dispatch and GIS applications (such as city and county mapping); and increasing security
standards will also have to be met.
Funding for installation and implementation of the fibersystem will be comprised of funds secured through agrant
in addition to funds accrued through significant savings in the Information Services Department telephone budget as
follows: H -GAC grant funds ($125,000.00), plus Walker County funds ($10,445.56), plus Information Services
Department (telephone funds) ($14,554.44).
The total cost of the project based on the submitted proposal from Interfacing Companyof Texas is $150,000.00.
This amount only includes those listed above and does not include fiber to the Fire Station #2, Golf Course/Huntsville
Memorial Hospital, the proposed new Fire Station, Walker County Precincts, or Sam Houston State University, which will
have to be provided in the future.
5. Considerand take action to authorize the City Manager to enter into a contract with Grisham Construction Company for
the construction of the Highway 75 South industrial area water and sewer improvements project in the amount not to
exceed $882,639.86 to be funded from budgeted funds.
Bids were received and opened on February 17, 2003 for the Highway 75 South Industrial Park Water and
Wastewater Improvements project. This project will provide wastewater and water service to existing businesses in the
industrial area along Hwy. 75 South, and to an existing mobile home park. Funding of this project will be primarily from a
federal grant received from the U.S. Department of Commerce - Economic Development Administration (EDA). The
amount of the grant received was for $1 million. The City's matching funds for this project are $300,450.
6.
interest.
Considerand take action to authorize City participation in a waterline extension along Gazebo Street in an amount not to
exceed $4462.16 to be funded through City participation of $2,689.82 (from water reserve for future allocations) and
owner participation of $1,772.34.
David W. Johnson has purchased a 4.87 acre tract at the end of Gazebo Street and has requested City
participation in the extension of an existing 3" waterline east to service the tract. Participation in the proposed waterline
extension will extend the existing water system which was purchased by the City in 1997. The area is within the City
CCN and future CIP plans to provide fire protection to the area would replace the smaller lines with a 6 "water main, it is
therefore recommended that this portion be enlarged at this time to a 6" main at an additional material cost of $1,533.10
which will prevent having to replace the line in the future. This cost is for in -house construction and does not include
design.
MEDIA INQUIRIES
Brian Lacy of the Huntsville Item requested clarification of the location of the 75 South industrial park. Councilmember
Kayse stated it is south of the statue and visitors center.
RECESS [7:15 -7:25 p.m.]
WORK SESSION [7:25 -8:20 p.m.]
The City Council conducted a work session to discuss the Charter Review Committee recommendations.
CITY COUNCIL MEETING OF MARCH 2, 2004 BOOK "T' 112
—� {� �—_ — -- - - - -- — RECESS [8.20 -8:22 p.m.]
EXECUTIVE SESSION [8:22 -8:26 p.m.]
The City Council conducted a closed session under Texas Government Code, Chapter 551, Section 551.074 to
deliberate the appointment, employment, evaluation, reassignment, and duties for certain positions with the City including City
Judge.
RECONVENE [8:26 p.m.]
Councilmember Crawford moved to increase the annual salarvfor the Municipal Judge from $38,290 to $39,200:
and Councilmember Howard seconded the motion The motion passed 9 -0
ADJOURNMENT [8:30 p.m.]
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OlDanna Welter, City Secretary `—'