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Monthly Posted Agenda - 4/1/2014 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 �CM Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, APRIL 1, 2014 5:30 P.M.WORKSHOP-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:30 P.M.]—Discussion on monument entry and way-finding signage consultant. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Fair Housing Month proclamation - National Crime Victims'Rights Week proclamation 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on March 18, 2014. [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. FIRST READING - Presentation, discussion, and possible action to adopt Ordinance 2014-25 revising the City of Huntsville Water Conservation and Drought Contingency Plan,first reading.[Carol Reed,Director of Public Works] b. Presentation, discussion, and possible action to adopt Resolution 2014-10 to amend the budget for FY13-14 and the Capital Improvement Projects budget for the installation of speed tables on River Oaks Drive. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, discussion, and possible action on a presentation by Boyd London, Managing Director of FirstSouthwest,of the City of Huntsville debt schedules and upcoming debt retirement.[City Manager Matt Benoit] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion,and possible action to nominate Joe Boaz to an open position on the Cemetery Advisory Board. [Mayor Woodward] b. Presentation, discussion, and possible action on Code Enforcement and neighborhood improvement policies and procedures.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION • a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee for City Judge John Gaines. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087— deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the April 1,2014 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the ity's website, huntsvilletx.gov, in pliance with Chapter 551,Texas Gover �rf.� DATE OF POSTING: TIME OF POSTING: a pm 'y TAKEN DOWN: �3 `J L odward,City Secretar CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor i Keith D.Olson,Position 4,Mayor Pro Tem IL ft Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 � Lydia Montgomery,Position 2 / Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, APRIL 1, 2014 5:30 P.M.WORKSHOP-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:30 P.M.]—Discussion on monument entry and way-finding signage consultant. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Fair Housing Month proclamation National Crime Victims'Rights Week proclamation 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on March 18, 2014. [Lee Woodward, City Secretary] 6. STATUTORY AGENDA a. FIRST READING - Presentation, discussion, and possible action to adopt Ordinance 2014-25 revising the City of Huntsville Water Conservation and Drought Contingency Plan,first reading.[Carol Reed, Director of Public Works] b. Presentation, discussion, and possible action to adopt Resolution 2014-10 to amend the budget for FYI 3-14 and the Capital Improvement Projects budget for the installation of speed tables on River Oaks Drive. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, discussion,and possible action on a presentation by Boyd London, Managing Director of FirstSouthwest, of the City of Huntsville debt schedules and upcoming debt retirement. [City Manager Matt Benoit] 7. MAYORICITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion,and possible action to nominate Joe Boaz to an open position on the Cemetery Advisory Board. [Mayor Woodward] b. Presentation, discussion, and possible action on Code Enforcement and neighborhood improvement policies and procedures.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee for City Judge John Gaines. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.067— deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the April 1,2014 City Council Agenda s osted on the City all bulletin board,a place convenient and readily accessible to the general public at all times, and to the C' 'a website, huntevilletx.nnh, in mplience with Chapter 551,Texas Goverlinent C e.t� DATE OF POSTING: \ TIME OF POSTING 1 a pm TAKEN DOWN: � Woodward, ity Secretary pm I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Tish Humphrey,Ward 2,Chair Keith D.Olson,Position 4,Mayor Pro Tem �ON d Joe Rodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM THURSDAY,APRIL 3,2014-8:00 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the April 3, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 55551,Texas Government Code. DATE OF POSTING: ��/ -I I�� TIME OF POSTING: C •3001--\ Woodward,City Secr ry TAKEN DOWN: I l' ' �.l r1 i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Tish Humphrey,Ward 2,Chair 40 Keith D.Olson,Position 4,Mayor Pro Tem *�ayd' Joe Rodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM THURSDAY,APRIL 3,2014-8:00 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the April 3, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING:3 /,-Fl I l /9 TIME OF POSTING: TAKEN DOWN: j'� � Lee rd,-City Secretary (/ i CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson � Bill Barry Tommy Cummings Marilyn Soffar oa \ Y Leroy Hilton �H S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA APRIL 3,2014 at 12:OOPM CITY HALL—CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meetino so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of March 20,2014. 5. INTRODUCE the new Main Street Coordinator/Historic Preservation Officer. 6. DISCUSS the Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT A during the course of the meeting and discussion of any Items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift, 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation,and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,1C701 herebyertify that a copy of the April 3,2014 P ann &Zonin Com i 'on Agend posted on the CiPHAbulletin board,a place convenientd rea�d(ilacc ssible to the general public at all me m compli e h C apter 55 T as GovernmentC DATE OF POSTING: TIME OF POSTING: '30 D,,,, Lee Woodward,City Secretary TAKEN DOWN: 94 � CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Bill Barry Tommy CummingsUH Y ILA Marilyn Soffar Leroy Hilton P S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA APRIL 3,2014 at 12:OOPM CITY HALL—CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of March 20,2014. 5. INTRODUCE the new Main Street Coordinator/Historic Preservation Officer. 6. DISCUSS the Development Code. 7. PUBLIC COMMENTS S. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices,551.067-deliberation regarding economic development negotiation,and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secreta ,doh eby certify that a copy of the April 3,2 14 P Hing& oning mmi sio Agendkposted n the City Hall bulletin board,a place conveni t and r a�illyccessible to the general public t all es,in mplia a wit h ter 551ment Code. DATEOF POSTING: �QQ{ 11 TIME OF POSTING: `s �[,/ Lee Woodward,City Secretary TAKEN DOWN: �-I ISI CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 , .� Joe Emmett,Ward 1 Lydia Montgomery,Position 2 Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 PARLIAMENTARY PROCEDURAL TRAINING HOSTED BY THE TEXAS STATE ASSOCIATION OF PARLIAMENTARIANS NOTICE OF POSSIBLE QUORUM SATURDAY,APRIL 5,2014-9:00 A.M. Huntsville Public Library Communitv Room 1219 13th Street, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the � City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. No formal action will be taken by the City Council as a body during this meeting. CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the April 5, 2014 Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texa Government Code. DATE OF POSTING: /) I TIME OF POSTING: �y1 W war ,City Se TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 4 % ("4,�., Joe Emmett,Ward 1 Lydia Montgomery,Position 2 Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 PARLIAMENTARY PROCEDURAL TRAINING HOSTED BY THE TEXAS STATE ASSOCIATION OF PARLIAMENTARIANS NOTICE OF POSSIBLE QUORUM SATURDAY,APRIL 5,2014-9:00 A.M. Huntsville Public Library Communitv Room 1219 13th Street, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. No formal action will be taken by the City Council as a body during this meeting. CERTIFICATE 1, Lee Woodward, City Secretary,do hereby certify that a copy of the April 5,2014 Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. A 4LOoodwa—rd, DATE OF POSTING: 4 ul �TIME OF POSTING: `t� / 1 ity creta TAKEN DOWN: ( / 113 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair IL -Large Position 1 Andy Brauninger,At " �� Don H.Johnson,At-Large Position 3 H tom' Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, APRIL 8,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of the Hwy 190 Water CIP project related budget amendments c. CIP Review d. Discussion of Retention Incentive procedure proposal and related budget amendments e. Discussion of OPEWGASB 45,Retiree Health Insurance Benefits f. Budget Amendments for operations 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the April 8, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governrj)entPod . r� Il DATE OF POSTING: - r LA /I q TIME OF POSTING: <g L(D A ` Kristin Edwards,Deputy City Secretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair IL Andy Brauninger,At-Large Position 1dk I Don H.Johnson,At-Large Position 3 N Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY,APRIL 8,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of the Hwy 190 Water CIP project related budget amendments c. CIP Review d. Discussion of Retention Incentive procedure proposal and related budget amendments e. Discussion of OPEB/GASB 45,Retiree Health Insurance Benefits f. Budget Amendments for operations 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the April 8, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Kristin Edwards,Deputy City Secretary DATE TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �� d Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM WEDNESDAY, APRIL 9,2014—6:00 P.M. ELKINS LAKE CLUBHOUSE 632 CHERRY HILLS DRIVE, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Town Hall meeting will be held at the Elkins Lake Clubhouse. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the April 9,2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntevilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: 3 L V ZSe TAKEN DOWN: L.�/ � D/ I t� i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 k ft Joe Emmett,Ward 1 Lydia Montgomery,Position 2 014 at Tish Humphrey,Ward 2 Don H.Johnson,Position 3 . Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM WEDNESDAY, APRIL 9,2014—6:00 P.M. ELKINS LAKE CLUBHOUSE 632 CHERRY HILLS DRIVE, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A Town Hall meeting will be held at the Elkins Lake Clubhouse. No formal action will be taken by the City Council during this Town Hall Meeting. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the April 9,2014, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texa Government Code. DATE OF POSTING: TIME OF POSTING: �O oodward,City cr TAKEN DOWN: 1-IMIN 161,36-Al, . CITY OF HUNTSVILLE TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �C Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem N Joe Rodriquez,Ward 4 TOWN HALL MEETING NOTICE QUORUM OF COUNCIL MAY OR MAY NOT BE PRESENT-DISCUSSION ONLY WEDNESDAY, APRIL 9,2014-6:00 PM Elkins Lake Clubhouse_ 632 Cherry Hills Drive Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call To Order--- If quorum is present 2. Departmental Presentations—Topics include any task performed by City departments 3. Public Comments & Questions 4. Discussions of Departmental Items addressed in Meeting - No official actions will be taken 5. Adjourn CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the April 9, 2014, Town Hall Meeting Notice was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: L\ TIME OF POSTING: 2D Kristin Kdwhfds,Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 ��,� Tish Humphrey,Ward 2 Don H.Johnson, Position 3 � Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 TOWN HALL MEETING NOTICE QUORUM OF COUNCIL MAY OR MAY NOT BE PRESENT-DISCUSSION ONLY WEDNESDAY, APRIL 9,2014-6:00 PM Elkins Lake Clubhouse_ 632 Cherry Hills Drive Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. TOWN HALL MEETING 1. Call To Order--- If quorum is present 2. Departmental Presentations-Topics include any task performed by City departments 3. Public Comments & Questions 4. Discussions of Departmental Items addressed in Meeting - No official actions will be taken 5. Adjourn CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the April 9, 2014, Town Hall Meeting Notice was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: J TIME OF POSTING: TAKEN DOWNKristin Edwar Deputy City Secretary : � /��(i! /�l _�� CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair 4 Helen Belcher 4 Robert Ernst Sam Moak ��o Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,April 10,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA it= Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the February meeting. IV. Committee Reports a. Chair Person's Report-Cheryl Spencer b. Main Street Coordinator Report- Lindsay Lauher V. Vacancies VI. Signage Grant a. Frippery Vintage VII. New to Downtown a. SHSU Satellite Gallery b. Leadbelly Elevator VIII. Review of Downtown Events: L Music Series ii. Wine Down,Shop Small iii. Farmers'Market IX. Open Discussion X. Adjourn the meeting-Next meeting May 8th 12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Postin : Down. g ° Date Taken Do1� Z: Q ' j � r Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair Helen Belcher as ,`� Robert Ernst Sam Moak N n Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,April 10,2014 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the February meeting. IV. Committee Reports a. Chair Person's Report-Cheryl Spencer b. Main Street Coordinator Report-Lindsay Lauher V. Vacancies VI. Signage Grant a. Frippery Vintage VII. New to Downtown a. SHSU Satellite Gallery b. Leadbelly Elevator VIII. Review of Downtown Events: i. Music Series ii. Wine Down,Shop Small iii. Farmers'Market IX. Open Discussion X. Adjourn the meeting-Next meeting May 8th12:00 p.m. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: Date Taken DownA lt(,.114 �'!Of Posted: "?Z Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Vinessa Mundorff,Chair Danielle Hill4 Lauren Waters Susan Thompson c� Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek Laiton King Michelle Spencer Joseph Godinez Rainee Thompson Dustin Mendoza Brenda Grahmann Devon Olivier April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY,APRIL 10,2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the April 10,2014,Youth Advisory Board Agenda was ad on the City Hall bulletin board, a pIs con enient and readily accessible to the general public at all times, and to fly's website, www.huntsvilletx.gov,in pII with Chapter 551,Texas Government Code. DATE OF POSTING: el ' 1 TIME OF POSTING: TAKEN DOWN: Z; Lee odward,City Secretary a pm ' CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor ! Vinessa Mundorff,Chair Danielle Hill Nil, Lauren Waters Susan Thompson r CA• Stacy Godby Kendall Scudder Shannon Duncan Kristie Kelarek 10Laiton King Michelle Spencer Joseph Godinez Raines Thompson Dustin Mendoza Brenda Grahmann Devon Olivier April Caldwell McCormick McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY,APRIL 10,2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087— deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the April 10,2014,Youth Advisory Board Agenda was sted on the City Hall bulletin board, a place con nient and readily accessible to the general public at all times, and to City's website, www.huntsvilletx.gov,in c pliarncce [h�Chapter 551,Texas Government Code. DATE OF POSTING: /�✓ f—1 TIME OF POSTING: I,l �iDrn 4Wsrd,TAKEN DOWN: 4 City Secretary am/� i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Tish Humphrey,Ward 2,Chair ` Keith D.Olson,Position 4,Mayor Pro Tem d Joe Rodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM MONDAY,APRIL 14,2014—1:00 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE 19 Lee Woodward, City Secretary, do hereby certify that a copy of the April 14, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 14 U 1 TIME OF POSTING: �J1 i oodward,City Secre TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Tish Humphrey,Ward 2,Chair IL Ilk Keith D.Olson,Position 4,Mayor Pro Tem IVJoeRodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM MONDAY, APRIL 14,2014-1:00 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the April 14, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. i DATE OF POSTING: �3 I I q TIME OF POSTING: �p�, I C La TAKEN DOWN: r j ��I� Lee Secretary ward,City� �, CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1a�v„� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, APRIL 15,2014 4:00 P.M.WORKSHOPS-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[4:00 P.M.]—Discussion on monument entry and way-finding signage consultant. Followed by workshop on Capital Improvement Projects scheduling,disposition,and planning. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - National Library Week/School Library Month - Brooke Addams for Relay for Life events 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on April 1, 2014. [Lee Woodward, City Secretary] b. Ratification of Ordinance 2014-29 for FY13-14 budget amendment for speed cushions on River Oaks (installation Resolution 2014-10 approved on April 1,2014).[Aron Kulhavy,Director of Community and Economic Development] c. Adopt Ordinance 2014-25 revising the City of Huntsville Water Conservation and Drought Contingency Plan, second reading.[Carol Reed, Director of Public Works] d. Approve the tax sale bids for trust properties GEO ID 8722-002-0-00700, West Lake Shores, Section 2, Block 2, Lot 7, Property ID 38292; GEO ID 9100-020-0-04120,Woodlawn East, Lot 41.2, Property ID 39350; and GEO ID 9200-019-0- 03620,Woodlawn North, Lot 36.2,Property ID 39429 as recommended by Walker County Appraisal District.[Steve Ritter, Finance Director] e. Authorize the City Manager to enter into a contract with TxDOT for exchange of land at and adjacent to the location of the City's Water Well No. 13.[Y.S.Ramachandra,City Engineer] f. Approve an agreement for Municipal Court Judge Services with Mr.John R.Gaines.[Mayor Woodward] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821, Huntsville, Walker County, Texas,77320.[Steve Ritter, Finance Director,and Leonard Schneider,City Attorney] b. Presentation,discussion,and possible action to authorize the City Manager to enter into a contract for professional janitorial services from Kemp&Sons for a period of one year,with the option to renew one additional year and to expire in May 2016.[Steve Ritter, Finance Director] c. FIRST READING- Presentation, discussion and possible action to approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment.[Julie O'Connell, Human Resources Director] d. FIRST READING - Presentation, discussion and possible action to authorize the City Manager to award a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project construction and adopt Ordinance 2014-30 for the associated budget amendment.[Y.S. Ramachandra,City Engineer] e. FIRST READING- Presentation, discussion and possible action to suspend the rates proposed by the Centerpoint GRIP filing made on March 31,2014,and adopt corresponding Ordinance 2014-31.[Leonard Schneider,City Attorney] f. Presentation and discussion on the Development Code revision process. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation and discussion on Budget Overview and Policy Discussion for the 2014-2015 Fiscal Year[Matt Benoit, City Manager and Steve Ritter, Finance Director]. b. Presentation, discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accountant for the City for FY2013-14 auditing and reporting. [Mayor Woodward] c. Presentation, discussion, and possible action to provide Council direction to the City Manager with respect to the maintenance and care of vacant City-owned lots.[Councilmember Allen] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code 551.071-to receive legal advice on Cause Number 26557, City v Randy Gardner and Cause Number 26558, City v Randy Gardner and John Cooper. [Leonard Schneider,City Attorney] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session.[Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the April 15,2014 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntevilletx.gov,in compliance with Chapter 551,Texas Government Code. �D DATE OF POSTING: TIME OF POSTING: a pm G Z ;Aline Kristin Edwards,Deputy City Secretary TAKEN DOWN: t "l r' CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem WJoe Emmett,Ward 1 Andy Brauninger,Position 1 �c��p+t°s.4 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 !� Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, APRIL 15,2014 4:00 P.M.WORKSHOPS-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP[4:00 P.M.]—Discussion on monument entry and way-finding signage consultant. Followed by workshop on Capital Improvement Projects scheduling,disposition,and planning. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS National Library Week/School Library Month Brooke Addams for Relay for Life events 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Workshop and Regular Session held on April 1, 2014. [Lee Woodward, City Secretary] b. Ratification of Ordinance 2014-29 for FY13-14 budget amendment for speed cushions on River Oaks (installation Resolution 2014-10 approved on April 1,2014).[Aron Kulhavy, Director of Community and Economic Development] c. Adopt Ordinance 2014-25 revising the City of Huntsville Water Conservation and Drought Contingency Plan, second reading.[Carol Reed, Director of Public Works] d. Approve the tax sale bids for trust properties GEO ID 8722-002-0-00700, West Lake Shores, Section 2, Block 2, Lot 7, Property ID 38292; GEO ID 9100-020-0-04120,Woodlawn East, Lot 41.2, Property ID 39350; and GEO ID 9200-019-0- 03620,Woodlawn North,Lot 36.2, Property ID 39429 as recommended by Walker County Appraisal District.[Steve Ritter, Finance Director] e. Authorize the City Manager to enter into a contract with TxDOT for exchange of land at and adjacent to the location of the City's Water Well No. 13.[Y.S. Ramachandra,City Engineer] f. Approve an agreement for Municipal Court Judge Services with Mr.John R.Gaines. [Mayor Woodward] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to enter into an interlocal agreement with Walker County for the operations of the new County jail facilities located at 655 FM 2821, Huntsville, Walker County, Texas,77320.[Steve Ritter, Finance Director,and Leonard Schneider,City Attorney] b. Presentation, discussion,and possible action to authorize the City Manager to enter into a contract for professional janitorial services from Kemp&Sons for a period of one year,with the option to renew one additional year and to expire in May 2016.[Steve Ritter, Finance Director] c. FIRST READING - Presentation, discussion and possible action to approve the Retention Incentive Payment and adopt Ordinance 2014-27 for the associated budget amendment.[Julie O'Connell, Human Resources Director] d. FIRST READING - Presentation, discussion and possible action to authorize the City Manager to award a construction contract to 5-T Utilities, Inc. for waterline replacement along U.S. Hwy 190 project construction and adopt Ordinance 2014-30 for the associated budget amendment.[Y.S. Ramachandra,City Engineer] e. FIRST READING-Presentation, discussion and possible action to suspend the rates proposed by the Centerpoint GRIP filing made on March 31,2014,and adopt corresponding Ordinance 2014-31. [Leonard Schneider,City Attorney] f. Presentation and discussion on the Development Code revision process. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation and discussion on Budget Overview and Policy Discussion for the 2014-2015 Fiscal Year[Matt Benoit, City Manager and Steve Ritter,Finance Director]. b. Presentation, discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accountant for the City for FY2013-14 auditing and reporting.[Mayor Woodward] c. Presentation, discussion, and possible action to provide Council direction to the City Manager with respect to the maintenance and care of vacant City-owned lots. [Councilmember Allen] • d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment,duties, discipline, or dismissal of a public officer or employee for City Secretary Lee Woodward. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code 551.071-to receive legal advice on Cause Number 26557, City v Randy Gardner and Cause Number 26558, City v Randy Gardner and John Cooper. [Leonard Schneider,City Attorney] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session.[Leonard Schneider,City Attorney] 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session Of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087— deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the April 15,2014 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. T_ DATE OF POSTING: TIME OF POSTING: PM TAKEN DOWN: Kristin Edwards,Deputy City Secretary � am/�li CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor L Wayne Keen,Chair 'at John McManners Bill Butler C,ty�� Gerald Norwood Bill Gibson Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Jeffrey Clark Leta Reiner Richard d Y awn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, APRIL 17, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the April 17,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntevilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: �1 a3 W TIME OF POSTING: !O 7► /� TAKEN DOWN: T�I� �.N?"VA, L d,City Sec tary i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Bill Butler Cfil0 •�� Gerald Norwood Kenneth Lee Charlotte Oleinik BIII Gibson MSG Joseph Brooks Jeffrey Clark Leta Reiner Richard Yawn Pete Townsend LTC Rob McCormick Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, APRIL 17,2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT •H,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the April 17,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all ti , nd to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ry ' TIME OF POSTING: l.�) ®�'1 TAKEN DOWN: L'2,1/ /'q L 0-q(/�,/a ard,City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Bill Barry Tommy Cummings tryo,t Marilyn Soffar Leroy Hilton � S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA APRIL 17, 2014 at 5:30PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of April 3, 2014. 5. DISCUSS the Development Code. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. S. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-dellberation regarding a prospective gift,551.074-personnel matters regarding the appointment employment' evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the April 17,2014 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times;�n cgytpliarice 'th Chapter 551, Texas Government Code. / / 17 / DATE OF POSTING: L�/ �` TIME OF POSTING: d-2(,? `tib Kristin Edwards,Deputy City Secretary TAKEN DOWN: Z� jig OA. CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA APRIL 17,2014 at 5:30PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,l pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of April 3, 2014. 5. DISCUSS the Development Code. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authodzed by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters,551.072-deliberation regarding purchase, exchange,lease or value of real property,551.073-deliberation regarding a prospective gift,551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the April 17,2014 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim in.-Complire with Chapter 551, Texas Government Code. DATE OF POSTING: f TIME OF POSTING (L1 Kristin Edwards,Deputy City Secretary TAKEN DOWN: f PARKS AND RECREATION ADVISORY BOARD Marcus Evans MAYOR, MAC WOODWARD Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins a, John K. Smither Ray Black �� Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA WORK SESSION Monday, April 21, 2014, 4:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for April 21,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. �i Date of Posting: 1 c� By: Time of Posting: Z - 1� - Kristin Edwards, Deputy City Secretary 10 PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOOD WARD Marcus Evans Rhonda Reddock Rh Maxia Farris Wood Woods Nate Grigsby y Keith Jenkins ��vot John K. Smither Ray Black o Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA WORK SESSION Monday, April 21, 2014, 4:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for April 21,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. (� Date of Posting: T By: iL Time of Posting: Kristin Edwards, Deputy City Secretary I " r CITY OF HUNTSVILLE, TEXAS TAX INCREMENT REINVESTMENT ZONE BOARD OF DIRECTORS Don Johnson, Chairperson David Moorman Danny Pierce Dalene Zender Barry Shoemake Ronnie White Steve Johnson Sam Dominey TIRZ BOARD OF DIRECTORS-MEETING AGENDA TUESDAY, APRIL 22,2014 at 3:30 p.m. Conference Room CITY HALL, 1212 AVE. M, HUNTSVILLE,TEXAS Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, (936.291.5411)two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. REGULAR BUSINESS a. Consider approving the minutes of the August 13, 2012 b. Consideration, discussion, and possible approval of TIRZ Annual Reports, Project and Finance Plans(Schraeder&Cline)for years 2012 and 2013. c. Discussion and possible action on TIRZ boundary. d. Discussion and updates related to development in the TIRZ. 3. EXECUTIVE SESSION If, during the course of the meeting and discussion of items covered by this notice, Board determines that a closed or executive session of the Board is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections: 551.071 —consultation with counsel on legal matters; 551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the election, appointment and/or duties of one or more officers and/or employees; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or Other matters as authorized under the Texas Government Code. 4. ADJOURN CERTIFICATE I,Mary Joyner,do hereby certify that a copy of the April 22,2014 TIRZ Board of Director's Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: \' \e 1'Ab�q • TIME OF POSTING: (t tt �` Mary Joyner,Executive Assistant I 4G" CITY OF HUNTSVILLE, TEXAS TAX INCREMENT REINVESTMENT ZONE BOARD OF DIRECTORS Don Johnson, Chairperson David Moorman Danny Pierce Dalene Zender Barry Shoemake Ronnie White Steve Johnson Sam Dominey TIRZ BOARD OF DIRECTORS-MEETING AGENDA TUESDAY, APRIL 22,2014 at 3:30 p.m. Conference Room CITY HALL, 1212 AVE. M, HUNTSVILLE,TEXAS Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, (936.291.5411) two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. REGULAR BUSINESS a. Consider approving the minutes of the August 13, 2012 b. Consideration, discussion, and possible approval of TIRZ Annual Reports, Project and Finance Plans(Schraeder&Cline)for years 2012 and 2013. c. Discussion and possible action on TIRZ boundary. d. Discussion and updates related to development in the TIRZ. 3. EXECUTIVE SESSION If, during the course of the meeting and discussion of items covered by this notice, Board determines that a closed or executive session of the Board is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections: 551.071—consultation with counsel on legal matters; 551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the election, appointment and/or duties of one or more officers and/or employees; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or Other matters as authorized under the Texas Government Code. 4. ADJOURN CERTIFICATE I,Mary Joyner,do hereby certify that a copy of the April 22,2014 TIRZ Board of Director's Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: \' TIME OF POSTING: (t ` �` Mary Joyner,Executive Assistant i Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman40 Kay King Mitchell Gene BarrettJames Patton Joe Boaz �hu `a Dennis Reed Bernice Coleman ' Joyce Robinson Candyce Dixon Douglas Wright David Hastings Huntsville Cemetery Advisory Board -Agenda Thursday, April 24, 2014, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of March 27,2014. B. Presentation,discussion and/or possible action on the update from Dr. Lila Rakoczy,and her Public History class. C. Presentation,discussion and/or possible action on usage of HOT funds for Oakwood Cemetery. D. Presentation,discussion,and/or possible action on the walking-tour map. E. Presentation,discussion and/or possible action on the historical marker for the unmarked graves. F. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for April 24, 2014, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,in compliance with Chapter X51,Texas Goverment Code. Date of Posting: t((/� 11 _�Zz By: Time of Posting: �/ Kristin Edwards,Deputy City Secretary Taken Down: R "3D[ �U" 1 i Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett d James Patton Joe Boaz Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon , Douglas Wright David Hastings Huntsville Cemetery Advisory Board -Agenda Thursday, April 24, 2014, 1:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of March 27,2014. B. Presentation,discussion and/or possible action on the update from Dr.Lila Rakoczy,and her Public History class. C. Presentation,discussion and/or possible action on usage of HOT funds for Oakwood Cemetery. D. Presentation,discussion,and/or possible action on the walking-tour map. E. Presentation,discussion and/or possible action on the historical marker for the unmarked graves. F. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment 4 CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for April 24, 2014, was posted on the City Hall bulletin board, a place convenient and readily accessible the neral public at all times,in complian�cp with Chapter P51,Texas Government Code. Date of Posting: By: Time Time of Posting: ' Kristin Edwards,Deputy City Secretary Taken Down: WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER FILED FOR POSTf,JUC JEFF DUGAS, CITY REPRESENTATIVE At—f�- 0,CIOCk ft Pus DEBORAH GILBERT, ASSISTANT DIRECTOR APR 2 1 2014 LES METZLER,DIRECTOR REGULAR SESSIONS ,, APRIL 24, 2014 3:00 P.M. y WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq.of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code,Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date,hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS I. Discuss and/or approve minutes from the meeting dated March 6,2014. 2. Discuss and/or approve a budget adjustment. INFORMATION ITEMS A. Update-new radio equipment B. Information regarding TCIC Audit C. Citizen Input D. Media VI. ADJOURN On this April 21,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler,Director 1,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on April 21.2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. N FILED FOR POSTING �� At-/�_0 ciock..�M ILvlsfi GGLIN a ! �� APR 21 1014 4/&a5/Cq Ka ' rench, Walker County Texas b y �_Depvf WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES,JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT, CITY MANAGER FILED FOR POSTING Al JEFF DUGAS, CITY REPRESENTATIVE At j/ _O'dock DEBORAH GILBERT, ASSISTANT DIRECTOR APS; 2 1 2014 LES METZLER, DIRECTOR REGULAR SESSION Kari rench, Walker County Texas APRIL 24, 2014 3:00 P.M. y Deputy WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated March 6,2014. 2. Discuss and/or approve a budget adjustment. INFORMATION ITEMS A. Update-new radio equipment B. Information regarding TCIC Audit C. Citizen Input D. Media VI. ADJOURN On this April 21,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. �Z-� a&21it Les Metzler,Director I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on April 21,2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. 12- N- M - FILED FOR POSTING 5 � At1-_O,clocker M usfiri APR 2 12014 by a ' rench, Walker County Texas 1� Depufy CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalen Zander,Chair k Lanny D.Ray Ann Hodges ua a.1 Dana Nicolay Scotty rY Cher holmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA FRIDAY, APRIL 25,2014-12 pm (NOON) CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budget/event funding&funding for Presidential Park c. Review of applications and updates on funded projects d. Current and Potential Uses of HOT Funds e. Review of current and proposed budgets I. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the April 25, 2014, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place c n lent and r y accessible to the general public at all times,in compliance with Chapter 551,Texas Government e DATE OF POSTING: 4 ki ig P JX oo ward, itySe TIME OF POSTING:: a pm TAKEN DOWN: "'i j M amApmj CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Mr Dalene Zander, .Ra Chair Lannyy y Ann Hodges �� Dana Nicolay Scotty Cherryholmes e — HOTEL OCCUPANCY TAX BOARD MEETING AGENDA FRIDAY, APRIL 25,2014-12 pm(NOON) CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. 2014-15 Budget/event funding&funding for Presidential Park c. Review of applications and updates on funded projects d. Current and Potential Uses of HOT Funds e. Review of current and proposed budgets f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the April 25, 2014 otel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and r ad y accessible the general public at all times,in compplliiaance with Chapter 551,Texas GovJernment DATE OF POSTING: Ulf Ci) �L) C oodward,City Secr y TIME OF POSTING: 1 a pm i /�, TAKEN DOWN: �� ' am/ mP l CITY OF HUNTSVILLE, TEXAS Matt Hennes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 David Zuni a,Alternate B Joe E.Kirk,Position 3 �t►u��a, g Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, APRIL 25, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Jean Ann Robinson, DBA City Hall Cafe & Pie Bar, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 1421 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Jean Ann Robinson, DBA City Hall Cafe & Pie Bar, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 1421 Sam Houston Avenue, Huntsville,TX. 5. CONSIDER the minutes of March 28,2014. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections.551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, Was or value of real property;551.073-deliberation regarding a prospective gift 551.074-personnel matters regarding the appointment, employmen4 evaluation,nwsignmen4 duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is hold in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the March 28,2014 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: (q TIME OF POSTING: (�Q `�'�- Kristin Edwards,Deputy City Secretary DATE REMOVED: '-t '3D CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 David Zuniga,Alternate B Joe E.Kirk,Position 3 �tiy tsv� Christina Felder,Position 4 �� ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, APRIL 25, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Jean Ann Robinson, DBA City Hall Cafe & Pie Bar, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 1421 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Jean Ann Robinson, DBA City Hall Cafe & Pie Bar, applicant, for a variance to Section 1301 Off-Street Parking of the Huntsville Development Code for subject property located at 1421 Sam Houston Avenue, Huntsville,TX. 5. CONSIDER the minutes of March 28,2014. 6. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections.551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift,551.074-personnel matters regarding the appointment smploymen4 evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices,551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the March 28,2014 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 1 TIME OF POSTING: d at `V3-% Kristin Edwards,Deputy City Secretary DATE REMOVED: