MIN CC 06/04/2002CITY COUNCIL MEETING OF JUNE 4, 2002 BOOK "S"
396
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 4TH DAY OF JUNE, 2002, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. 'I
Th C t
e ounce me in a regular session with the following members present:
COUNCILMEMBERS: OFFICERS:
Vance Howard, Mayor Pro Tem Ralph A. Davis, Jr. Bob Hart, City Manager
Mark Erb Steed Smith Paul Isham, City Attorney
Judy Kayse Danna Welter, City Secretary
ABSENT: William B. Green, Jack Choate, Gary Crawford, John Escobedo
CALL TO ORDER [5:15 p.m.]
Mayor Pro Tem Howard called the meeting to order.
INVOCATION
The invocation was led by City Manager Bob Hart.
PUBLIC HEARING ON TRANSPORTATION PLAN
1. Charles Smither, Jr. Mr. Smither voiced opposition to the Transportation Plan, citing as a major reason the incomplete
'loop' around Huntsville. He asked if the plan being considered would be a replacement or in addition to the current
plan. Mayor Pro Tem Howard answered that the Transportation Plan if adopted would be a replacement.
PUBLIC COMMENTS
1. Dan Davis. Mr. Davis spoke as the Chairman of the Board of the Huntsville-Walker County Chamber of Commerce and
collective voice of IH- 45/SH -30 businesses regarding construction at the IH -45 and SH -30 overpass, citing the
dislocation of traffic due to construction causing (short-term) safety issues and a negative impact on businesses in that
area. He urged favorable consideration of the engineering contract with Carter & Burgess by the Council. Mr. Davis
also stated that the Chamber of Commerce has met several times with the area merchants; and those merchants also
have indicated their support for the City, even financially, in the implementation of the on /off ramp project.
2. Scott Bumbaugh. Mr. Bumbaugh thanked the Council for leaving the name of Pine Shadows Drive as is. He also
voiced opposition to the extension of Pine Shadows Drive /10" Street from Hickory to the IH -45 feeder road. Mr.
Bumbaugh also voiced concern about the problem with excessive speeding down Normal Park,
3. Rex Byrd. Mr. Byrd, as a business owner in the IH- 45/SH -30 area, voiced detailed agreement with Mr. Davis'
comments, stating support for the on /off ramp project.
CONSENT AGENDA
1. Authorize the City Manager to enter into a contract with Reed, Stowe and Yanks, LLC for review of the City's current
water and wastewater rates, volume /billing units and rate model developed by Reed, Stowe and Yanks, in an amount
not to exceed $8,500.00 to be funded from the Water and Wastewater Reserves for Future Allocation.
2. Approve the transfer of $10,000.00 from the Airport Fund to the Street Airport Maintenance Fund for the mulching in
place of the trees in the "Clear Fly Zone" located north of the Huntsville Municipal Airport to comply with State
recommendations.
3. Approve the contract for Engineering and Survey services with Gerald B. Harris, Jr. and Associates, Inc. in an amount
not to exceed $19,885.00 for the design and construction services related to the Charles Thompson water and sewer
extension and allow the City Manager to execute same on behalf of the City.
Councilmember Erb made a motion to approve the Consent Agenda; and Councilmember Kayse seconded the
motion. The motion Passed unanimously.
STATUTORY AGENDA
Approve Ordinance 2002 -06 -04.1, renaming and redesignating Avenue F between 113'" Street and F.M. 2821 as Martin I'..
Luther King, Jr. Drive and redesignating Magnolia Street as Murray Lane.
Mayor Howard requested that this item be oulled from the agenda due to an error in the address
2. Approve the Huntsville Transportation Plan as the Transportation segment of the City of Huntsville Comprehensive Plan.
Adoption of the Huntsville Transportation Plan will focus the future development of the street system within the 'r
extra - territorial jurisdiction (ETJ) to provide for the movement of traffic within the community.
The Transportation Plan was authorized by City Council in the FY 2001 -2002 budget year to provide the
transportation segment of the Comprehensive Plan for the City.
Councilmember Erb made a motion to approve the Huntsville Transportation Plan as the Transportation segment
of the City of Huntsville Comprehensive Plan and Councilmember Davis seconded the motion The motion passed %�'
fl
CITY COUNCIL MEETING OF JUNE 4, 2002
unanimously
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3. Approve the amendment to the developer's agreement between the City of Huntsville and West Hills Park Venturi
(Curtis Development) as submitted, contingent upon the approval of the schematic plans submitted to the Federe
Highway Administration and the approval of an Advanced Funding Agreement between the City of Huntsville and thi
Texas Department of Transportation, and authorize the City Manager to execute same on behalf of the City.
Conversion of the IH -45 frontage roads to "one way" has impacted access to the area's business community
Facilitating the acceleration of the construction of the proposed on /off ramps will lessen the economic impact on thl
businesses and the community. West Hills Park Joint Venture (Curtis Development) proposes to assist funding thi
design of the three onloff ramps from the reserves deposited with the City of Huntsville in the aforementionei
Developer's Agreement in order to facilitate its current development project.
Staff recommends the approval of the engineering contract and amendment of the developer's agreemer
contingent upon (1) the approval of the schematic submitted to the Federal Highway Administration, and (2) the approve
of an Advanced Fundinq Agreement between the City of Huntsville and the Texas Department of Transportation.
4. Approve the Engineering Contract with Carter & Burgess, Inc. in an amount not to exceed $150,210.25 contingent upon
the approval of the schematic plans submitted to the Federal Highway Administration and the approval of an Advanced
Funding Agreement between the City of Huntsville and the Texas Department of Transportation, and authorize the City
Manager to execute same on behalf of the City.
Conversion of the IH -45 frontage roads to "one way' has impacted access to the area's business community.
Facilitating the acceleration of the construction of the proposed on /off ramps will lessen the economic impact on the
businesses and the community. West Hills Park Joint Venture (Curtis Development) proposes to assist in funding the
design of the three on /off ramps from the reserves deposited with the City of Huntsville in order to facilitate its current
development project.
The proposed project consists of the design of three IH -45 On /Off ramps (SH -30 southbound exit, FM 1791
southbound entrance and SH -30 northbound exit) including removal of old ramps and roadway rehabilitation of the
existing frontage road between the new SH -30 southbound exit ramp and the new FM 1791 southbound entrance ramp.
Staff recommends the approval of the engineering contract contingent upon (1) the approval of the schematic
plans submitted to the Federal Highway Administration, and (2) the approval of an Advanced Funding Agreement
'-' between the City of Huntsville and the Texas Department of Transportation.
Councilmember Erb made a motion to approve the Engineering Contractwith Carter& Burgess Inc in an amount
not to exceed $150,210.25 contingent upon the approval of the schematic plans submitted to the Federal Highway
Administration and the approval of an Advanced Funding Agreement between the City of Huntsville and the Texas
Department of Transportation and authorize the City Manager to execute same on behalf of the City: and
Councilmember Smith seconded the motion The motion passed unanimously.
MAYORICITY MANAGER ACTIVITY REPORT
'I 1. City Manager Project Updates:
a. Gulf Coast Strategic Highway System: At your places are copies of a current report on the Gulf Coast Strategic
Highway Coalition, summarizing their recent efforts. Council approved at the last meeting a contract allowing us to
stay in the Coalition this fiscal year.
b. Old Colony Road /Geneva Road Clean Up: During the month of May (over the weekends), the Clty set out large
roll -off dumpsters and removed a total of about 75,000 pounds of trash.
C. Community Development Block Grant: The CDBG for wastewater service for the Old Colony road area is
progressing; bids should be opened and awarded at the June 18 meeting.
2. Entergy Presentation by Stan Foley:
Updated report on deregulation in the State and in particular this region was postponed due to technical difficulties.
3. Mr. Hart introduced Christina Tillman and Katja Zschieschang, two interns, bath from Germany, who are working on
special projects for the City this summer.
4. Future Events:
July 2 5:15pm City Council Meeting
July4 City Holiday
July 16 5:15pm City Council Meeting
August 3 8:OOam- 4:OOpm Budget Advance Planning
August 6 5:15pm City Council Meeting
August 20 5:15pm City Council Meeting
CITY COUNCIL MEETING OF JUNE 4, 2002 BOOK "S'
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MEDIA INQUIRIES
Mark Passwaters of the Item asked how long the engineering plan mentioned in the Statutory Item Number 4 for the on /off
ramps has been in progress. Mr. Hart stated that the discussions began on rerouting the on /off ramps for at least a couple of
years, around the time when the conversion to one -way feeder roads began. Discussions with TXDOT over the past few
months yielded ways to accelerate the project, namely the City financing the project up front. The items just passed are the
initial items needed to begin proceeding with this project. This is a proactive move by the Council to alleviate some issues for
local business owners.
EXECUTIVE SESSION [5:45 -5:50 p.m.]
The City Council conducted a closed session under Texas Government Code, Chapter551, Section 551.072, to deliberate the !.
acquisition of real property or interests in real property on (1) 1s' Street and property on Avenue M.
ADJOURNME [6:04 p.m.]
Danna Welter, City Secretary