Loading...
MIN CC 05/07/2002CITY COUNCIL MEETING OF MAY 7, 2002 BOOKS 388 CITY OFFICERS ELECTION RESULTS VOTERS BY CITY PRECINCTS MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 7TH DAY OF MAY 2002, IN THE CITY HALL,j sitionlCandidate LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. 101 The Council met in a regular session with the following members present: 201 COUNCILMEMBERS: OFFICERS: 206 William B. Green, Mayor Vance Howard Bob Hart, City Manager !' 401 Gary Crawford David Martinez Paul Isham, City Attorney POS Ralph A. Davis, Jr. Marjorie Rex Danna Welter, City Secretary 169 Mark Erb Steed Smith 77 John Escobedo li 205 CALL TO ORDER [5:15 p.m.] Mayor Green called the meeting to order. INVOCATION The invocation was led by City Manager Bob Hart. PUBLIC COMMENTS 1. Mayor Green read Public Works Week Proclamation for the week of May 19 -25, 2002. ELECTION MATTERS ' 1. Approve Ordinance 2002 -05 -07.1 canvassing the regularelection held within the Cityof Huntsville on the 4' day of May 2002, for the purpose of electing At -Large Councilmember Positions Two and Four. the City of Huntsville on the 4 day of Mav 2002 for the purpose of electing At -Large Councilmember Positions Two and Four and Councilmember Rex seconded the motion The motion passed unanimously 2. Administration of the Oath of Office by City Secretary Danna Welter to the newly elected and reelected members of City Council Vance Howard, Steed Smith, Jack Choate and Judy Kayse. 3. Consider the election of a Mayor Pro Tem. Councilmember Erb made a motion to elect Vance Howard as Mayor Pro Tem; and Councilmember Smith seconded the I' motion. The motion passed unanimously. 4. Official Returns for the City of Huntsville City Officers Election held Saturday, May 4, 2002 forthe purpose of electing At- Large Councilmembers Positions 2 and 4: CITY OFFICERS ELECTION RESULTS VOTERS BY CITY PRECINCTS P sitionlCandidate Early 101 102 201 205 206 301 401 TOTAL POS ION 2 KAYSE 169 8 77 75 205 42 26 34 636 JUD WAN A NORTON 166 47 62 37 101 34 66 20 533 POS ION 4 I K. CHOATE 215 7 119 94 319 53 24 40 871 JAC14 MICF NEL WILLIAMS 135 45 29 31 37 22 73 18 390 CONSENT AGENDA 1. Authorize the purchase of the "Win -Flex' SCADA upgrade from AtKO Consulting at a cost of $14,250.00 to be funded from Water Fund, Reserve for Future Allocation. 2. Approve the First Amendment to the Contract for Services between the City of Huntsville and Huntsville's Promise, Inc. for services with regard to the TIF grant. 3. Approve the contract for Services between the City of Huntsville and Aries Research, Inc. for creation of Community Network web site as funded through TIFb CN2 grant. 4. Approve Resolution 2002 -05 -07.1, dedicating the Montgomery Road Right -Of Way and adjoining Park and Green space. 5. Approve the purchase of a wireless alarm system at a cost not to exceed $3,995.00 to be funded from police department forfeiture funds. 6. Approve decreasing the number of police department lieutenant positions by one (1) and increasing the number of sergeant positions by two (2). 7. Authorize the police department to submit an application to fund five officers through COPS in Schools Grant. 8. Authorize the police department to submit an application to fund two officers through COPS Universal Hiring Grant. 9. Accept the four -year lease option offered by Professional Turf Products in the amount of $84,571.68 per year, payments to begin in FY 2002 -03, and authorize the purchase of the two items in the amount of $12,750.00 from Jones Equipment to be paid from the FY 2001 -02 budgeted funds. 4. Approve Resolution 2002 -05 -07.1, dedicating the Montgomery Road Right -Of Way and adjoining Park and Green space. The subject land was purchased for the extension of Montgomery Road and the remaining land was to be utilized as a green belt and entrance site for the University. The dedication of the proposed right of way will allow ample room for future utility extensions, if needed, and the dedication of the adjoining park/green space area will insure the future preservation of the natural beauty of the area. Commission and Councilmember Howard seconded the motion The motion passed unanimously. 6. Approve decreasing the number of police department lieutenant positions by one (1) and increasing the number of sergeant positions by two (2). The current organizational structure has been in place for fourteen/fifteen years. Due to the growth of the Department in size, additional responsibilities and providing additional services, there is a demand for more front -line supervisors. Recently we have had a vacancy in one (1) lieutenant position, which has enabled us to evaluate our supervision /management needs within our Department. ' STATUTORY AGENDA 1. Approve the Second Amendment to Developer Agreement and authorize the City Manager to sign the Amendment on behalf of the City. On December 12, 2000, the City Council approved a developer contract with West Hill Park Joint Venture ( "WHP ")(Tom Curtis) and Home Depot to build a Home Depot store in Huntsville on a tract of land adjacent to the proposed Parkwood Drive and Interstate Highway 45 West Feeder Road. The City Council approved a revision to the CITY COUNCIL MEETING OF MAY 7 2002 BOOK 'S' — 38 — Registered Voters Voted Percentage J i Voters Early Election Da v Total Precinct 101 1151 27 56 83 7% Precinct 10I 2730 103 157 260 10 %!j Precinct 20� 2188 53 131 184 8% Precinct 20$ 2066 61 374 435 21% Precinct 201 707 39 83 122 17% III Precinct 301 2364 44 102 146 6% '. Precinct 40:1 2710 26 68 94 3% ,If j J Total 13,916 353 971 1324 10% CONSENT AGENDA 1. Authorize the purchase of the "Win -Flex' SCADA upgrade from AtKO Consulting at a cost of $14,250.00 to be funded from Water Fund, Reserve for Future Allocation. 2. Approve the First Amendment to the Contract for Services between the City of Huntsville and Huntsville's Promise, Inc. for services with regard to the TIF grant. 3. Approve the contract for Services between the City of Huntsville and Aries Research, Inc. for creation of Community Network web site as funded through TIFb CN2 grant. 4. Approve Resolution 2002 -05 -07.1, dedicating the Montgomery Road Right -Of Way and adjoining Park and Green space. 5. Approve the purchase of a wireless alarm system at a cost not to exceed $3,995.00 to be funded from police department forfeiture funds. 6. Approve decreasing the number of police department lieutenant positions by one (1) and increasing the number of sergeant positions by two (2). 7. Authorize the police department to submit an application to fund five officers through COPS in Schools Grant. 8. Authorize the police department to submit an application to fund two officers through COPS Universal Hiring Grant. 9. Accept the four -year lease option offered by Professional Turf Products in the amount of $84,571.68 per year, payments to begin in FY 2002 -03, and authorize the purchase of the two items in the amount of $12,750.00 from Jones Equipment to be paid from the FY 2001 -02 budgeted funds. 4. Approve Resolution 2002 -05 -07.1, dedicating the Montgomery Road Right -Of Way and adjoining Park and Green space. The subject land was purchased for the extension of Montgomery Road and the remaining land was to be utilized as a green belt and entrance site for the University. The dedication of the proposed right of way will allow ample room for future utility extensions, if needed, and the dedication of the adjoining park/green space area will insure the future preservation of the natural beauty of the area. Commission and Councilmember Howard seconded the motion The motion passed unanimously. 6. Approve decreasing the number of police department lieutenant positions by one (1) and increasing the number of sergeant positions by two (2). The current organizational structure has been in place for fourteen/fifteen years. Due to the growth of the Department in size, additional responsibilities and providing additional services, there is a demand for more front -line supervisors. Recently we have had a vacancy in one (1) lieutenant position, which has enabled us to evaluate our supervision /management needs within our Department. ' STATUTORY AGENDA 1. Approve the Second Amendment to Developer Agreement and authorize the City Manager to sign the Amendment on behalf of the City. On December 12, 2000, the City Council approved a developer contract with West Hill Park Joint Venture ( "WHP ")(Tom Curtis) and Home Depot to build a Home Depot store in Huntsville on a tract of land adjacent to the proposed Parkwood Drive and Interstate Highway 45 West Feeder Road. The City Council approved a revision to the CITY COUNCIL MEETING OF MAY 7, 2002 BOOK "S" 390 developer contract on January 23, 2001. The original developer contract with WHP set out certain requirements relative j to escrowed funds and signage along Interstate Highway 45 West Feeder Road. The Developer Contract was amended in October, 2001, to permit a temporary monument sign at the intersection of S. H. 30 and Veteran's Memorial Parkway until such time as the new on /off ramps on I.H. 45 are constructed by Texas Department of Transportation (TxDOT). The amendment required that the temporary monument sign be placed outside City and State right -of -way. WHP has not been able to obtain property along Veteran's Memorial Parkway for the temporary monument sign and has requested that it or Home Depot be permitted to place the sign in City right -of -way on the northwest corner of S.H. 30 �I'.. and Veteran's Memorial Parkway. The sign will meet all other Code regulations. City staff is agreeable to this change. '.'. As part of the Home Depot development, an easement was granted to the City by TDCJ for the construction of a'', drainage detention pond on TDCJ property. As part of the condition of granting the easement to the City, TDCJ required that a fountain be installed in the detention pond. In addition to the Developer Agreement, WHP and City entered into an Agreement to Construct Public Improvements wherein WHP escrowed an additional $374,695.00 (additional to the $520,000.00 escrowed under the Developer Contract) to cover the costs of improvements for Veteran's Memorial Parkway Extension, off -site sewer, and the detention pond with fountain. WHP has requested that the City refund a portion of the escrowed funds, $20,202.50, so that it can pay for the fountain directly. Since this is money escrowed with the City by WHP for the cost of the improvements, the City staff does not object to this refund so that WHP can pay for the fountain directly. The Second Amendment attached hereto amends the sections of the Developer Agreement to accomplish the above- described changes. Councilmember Crawford made a motion to approve the Second Amendment to Developer Agreement and - authorize the City Manager to sign the Amendment on behalf of the City and Councilmember Smith seconded the motion. The motion Passed unanimously. (Note: Councilmember Crawford present for remainder of meeting.) 2. Approve Resolution 2002 -05 -07.2, approving the City of Huntsville Flood Mitigation Plan by Klotz and Associates in conjunction with the grant requirements by the Texas Water Development Board funded through the Federal Emergency Management Agency. ' In August, 2001 the City of Huntsville entered into a $66,667.00 flood mitigation planning grant with the Texas Water Development Board which was a 75125% grant funded through the Federal Emergency Management Agency (FEMA). The $16,667.00 City's share and the $50,000.00 FEMA share comprised the funding of this grant. In September, 2001 the City of Huntsville received approval from the Texas Water Development Board to enter into a subcontract with Klotz and Associates under contract number 2001- 001 -031 to begin the flood study. Councilmember Erb made a motion to approve Resolution 2002-05-07.2, approving the City of Huntsville Flood Mitigation Plan by Klotz and Associates in conjunction with the grant requirements by the Texas Water Development Board funded through the Federal Emergency Management Agency and Councilmember Crawford seconded the motion. The motion passed unanimously. 3. Approve Resolution No. 2002 -05 -07.3, approving and accepting the conveyance of a stormwater detention pond from Gibbs Brothers. As part of the development of Phase 11 of the Arbors Apartments, the City required the construction of a detention pond to handle drainage. Gibbs Brothers owned the property where the detention pond is located and granted an ii easement to the City for the drainage flow and detention pond. An agreement was entered into between Gibbs Bros., I� University Heights Baptist Church, and the Arbors for Arbors to maintain the detention pond. That agreement provides that Gibbs Bros. will use reasonable efforts to have the City assume the responsibility of maintaining the detention pond. !. The maintenance costs are to be shared equally by the parties. Gibbs Bros. has approached the City and has offered to convey the detention pond property to the City if the City would assume maintenance of the pond. Each party will pay one -fourth of the cost of maintenance, i.e. Gibbs Bros., UHBC, the Arbors, and the City. The City contributes to the drainage flow captured by the detention pond and staff is agreeable to accepting the conveyance of the detention pond and paying for a fourth of the maintenance casts. This resolution authorizes and approves the conveyance of the detention pond property to the City, assumption of the responsibility of maintaining the pond, paying one -fourth of the maintenance costs, and authorizing the City Manager to execute any documents approved by the City Attorney and required for the transfer of the detention pond and assumption of maintenance responsibilities. Councilmember Howard made a motion to approve Resolution No 2002-05-07.3. approving and accepting the conveyance of a stormwater detention pond from Gibbs Brothers and Councilmember Smith seconded the motion The , motion passed unanimously. 4. Authorize the City Manager to enter into a Contract with Wisenbaker, Fix and Assoc. in the amount of $8,000.00 to prepare a preliminary engineering report to provide wastewater service to the Timberwilde area to be funded from '.'. budgeted funds. Discussions with the developer in Timberwilde have led to encouraging the development of the area with city wastewater service. Since this is also an area open for potential annexation discussion, and since it is not included in A - _­_ - CITY COUNCIL MEETING OF MAY 7, 2002 BOOK "S" 391 the 'Huntsville Plan ", future expansion costs need to be defined before development discussions can continue. Councilmember Smith made a motion to authorize the City Manager to enter into a Contractwith Wisenbaker, Fix and Assoc in the amount of $8,000.00 to prepare a preliminary engineering report to provide wastewater service to the Timberwilde area to be funded from budgeted funds and Councilmember Crawford seconded the motion. The motion passed unanimously. 5. Approve the name change for that portion of Avenue F between F.M. 2821 and 13' Street to Martin Luther King Drive. Councilmember Crawford made a motion to approve the name change for that portion of Avenue F between F.M. 2821 and 13'" Street to Martin Luther King Drive and Councilmember Erb seconded the motion. The motion passed unanimously. 6. Authorize the City Manager to enter into an engineering contract with Wisenbaker, Fix and Associates for the design of the Parker Creek Collector Sewer Lines (PC -1) in an amount not to exceed $121,000.00 to be funded from budgeted funds. The Parker Creek Collector Sewer Lines project will provide first time sewer service to an area along F.M. 247 which will include Town & Country, McAdams Lane and Pine Hollow. This area is within the City Limits and was developed on small lots which are currently operating with malfunctioning septic tanks that cannot be restructured to meet existing City and State codes for on -site sewer systems. The Health Division has reviewed numerous complaints in this area and has requested expediting city services to resolve the potential health issues in the area. Funds in the amount of $71,300.00 are currently budgeted for the design of this system with the remaining engineering and construction funds to be budgeted in FY 2002 -2003. Total project cast is estimated at $752,000.00 as per the attached cost estimate. Councilmember Smith made a motion to authorize the City Manager to enter into an engineering contract with Wisenbaker, Fix and Assoc for the design of the Parker Creek Collector Sewer Lines (PC-1) in an amount not to exceed $121,000.00 to be funded from budgeted funds; and Councilmember Howard seconded the motion The motion passed unanimously. 7. Councilmember Crawford made a motion to reconsider Item 5 for restatement and Councilmember Erb seconded the motion The motion passed unanimously. 8. Councilmember Crawford made a motion to approve the name change for that portion of Avenue F between F.M. 2821 and 13'" Street to Martin Luther King Jr Drive and Councilmember Erb seconded the motion The motion passed unanimously. 9. Approve participation in a water and sewer utility extension to a 1.99 -acre tract owned by Charles Thompson located on I.H. 45 at the Goree overpass on a 50% basis with the City cost not to exceed $85,406.00 to be funded from budgeted funds. Charles Thompson, owner of a 1.99 -acre tract located along IH -45 Feeder south of the new Veteran's Memorial Parkway and adjacent to the Elkins Lake Golf Course, has requested the City's participation in the extension of sanitary sewer and water service. Mr. Thompson is requesting the city to bear 50% of the estimated cost of $93,647.00 for the sanitary sewer line and 50% of $77,165.00 for the water line extension. Mr. Thompson purchased the 1.99 -acre tract from the Texas Department of Criminal Justice in 1997 at the time the Elkins Lake Recreation Corporation purchased the surrounding property for their proposed golf course. During the platting process, Elkins Lake Rec. Corp. provided a 20' sanitary sewer easement through the golf course to connect to the 1.99 acre tract and a 20' utility easement parallel to the I. H.45 right of way for the construction of a future water line. Mr. Thompson's letter indicates the proposed use of the tract is for a shopping center development. MAYORICITY MANAGER ACTIVITY REPORT Program /Project Status: a. Mayor's Appointments to Council Committees: 1) Finance Committee: Vance Howard (Chair), Ralph Davis, Judy Kayse, Steed Smith. 2) Personnel Committee: Mark Erb (Chair), Jack Choate, Gary Crawford, John Escobedo. b. City Manager Project Updates: 1) Old Colony Road /Geneva Road area: dumpsters were placed in the area following the community meeting; 6.5 tons of trash has been removed from that area. 2) Trash Pickup: 2 tons of trash has been picked up around the City, not counting the free trash day. 3) Flushing Elkins Lake: the flush valves were installed and flushing was done last week. 4) Arterial: Both sections were opened last week in order to assist TXDOT with traffic flow around the TXDOT CITY COUNCIL MEETING OF MAY 7, 2002 BOOK "S" 392 closing of SH -30 at IH -45 on Sunday. 5) AMCC: The Association of Mayors, Councilmembers and Commissioners will hold theirannual meeting in El Paso July 25 -27. Please notify the staff as soon as possible if you would like to attend so arrangements and reservations can be made. 6) TDCJ Breakfast: The TDCJ Board will be meeting at the end of this month. We have a breakfast scheduled for the Board at City Hall on Friday, May 24, 7:30- 8:30am. 7) June Council meetings will be left on the scheduled dates, even though the Mayor will be out of town for the June 4'" meeting. 8) Trash pickup: Councilmember Smith suggested considering having more frequent free trash days (quarterly, etc.) to further the City's community clean up efforts. Another suggestion was to put the dumpsters out in the neighborhoods on a more regular basis. 9) Councilmember Howard requested more information on the flushing at Elkins Lake. Director of Public Works Randy Brown went into more detail, stating that the flushing had not been done previously; that there were several 'dead' areas in the pipes that would require extensive flushing; and that the flushing will be done frequently at first with the goal of a six -month flushing schedule eventually instituted. 2. Future Events: May 9 5:00- 8:OOpm SBDC Community Appreciation Cookout for Small Businesses May 9 7:OOpm Bluebonnet Groundwater Conservation District Public Meeting May 10 12:00- 6:OOpm City Council Budget Planning Session May 11 8:OOam- 4:OOpm City Council Budget Planning Session May 21 5:15pm City Council Meeting June 4 5:15pm City Council Meeting June 18 5:15pm City Council Meeting ADJOURNMENT [6:00 p.m.] Danna Welter, City Secretary 11