MIN CC 01/22/2002r IL
CITY COUNCIL MEETING OF JANUARY 22, 2002 BOOK "S" 369
MINUTES OFTHE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 22ND DAY OF JANUARY, 2002, IN THE CITY �?
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HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
,i William B. Green, Mayor David Martinez OFFICERS: j
Gary Crawford Steed Smith Bob Hart, City Manager
Mark Erb
Vance Howard
Ralph A. Davis, Jr.
Mayor Green called the meeting to order.
John Escobedo
Marjorie Rex
CALL TO ORDER [5:15 p.m.]
INVOCATION
Invocation by Reverend James Featherstone of Calvary Baptist Church.
PUBLIC COMMENTS
Paul Isham, City Attorney
Danna Welter, City Secretary
Charles Smither. Mr. Smither commented on a discrepancy in the Motor Vehicles and Traffic Schedule 111, namely that
there is no parking on Avenue O between 11" and 12' Streets. He also questioned more construction on the arterial
near the golf course. Mayor Green stated that the discrepancy in Schedule III would be addressed. Glenn Isbell,
Director of Planning and Development, explained that the construction on the arterial near the golf course to put in turn-
arounds was not done at the time of the street construction because the exact location of the maintenance shed was
not known, and that there shouldn't be any further construction for that purpose on the arterial.
CONSENT AGENDA
1. Consider and approve minutes from January 8, 2002.
2. Approve the purchase of Lots 9, 10 and 11 of Block 28 in the City of Huntsville, P. Gray League, Abstract No. 24,
Walker County, Texas, from the Lebedzinski heirs at a cost of $18,000.00 from budgeted funds.
3. Approve Ordinance 2002 -01 -22.1, Amending Title 20, Motor Vehicles and Traffic, of the City Code of Ordinances by
Amending Schedule III No Parking Zones and Schedule VIII Stop Intersections.
4. Authorize the purchase of property owned by the Scott Johnson Estate in Black 52 of the City of Huntsville at a cost
not to exceed $42,500.00 plus normal closing costs from budgeted funds.
5. Approve the agreement with Pinel, L.P., for the improvement and lease of parking area for the future Wynne Home Arts
Center.
6. Approve Resolution 2002 -01 -22.1, accepting the Fish Hatchery Wastewater Project as complete and the approval of
the final adjustment change order in the amount of a decrease of $78,476.05.
7. Approve the purchase of Lot 4 of the Jones Addition for the purpose of the proposed lift station that is needed for the
Old Colony Road Sewer Grant Project, to be funded from Grant funds.
8. Approve the Agreement with Gibbs Brothers & Company for Improvement and Lease of Parking Area of Downtown
Block 3.
9. Authorizea budget increase of $17,500.00 in the Information Technology Equipment Replacement Budgetfor purchase
of computer hardware for the Municipal Court to be funded with a transfer of $12,500.00 from the Court Technology
Special Revenue Fund and $5,000.00 from available funds in the IT Equipment Replacement Fund, and allocate
$10,000.00 for upgrade of the Court telecommunications system to be funded from Court Technology Special monies.
10. Approve the purchase of miscellaneous pipe and accessories from Golden Triangle in the amount of $121,563.93 from
budgeted funds.
11. Approve the purchase of the System 500 Survey Grade Global Positioning System from Cornerstone Measurement
Solutions, a QISV vendor, in the amount of $53,211.70 from budgeted funds.
12. Authorize the Mayor to execute an interlocal agreementwith Walker Countyto permit the transfer of a surplus fire truck
to a county volunteer fire department.
13. Accept the bid for the HVAC renovation project from Easco Total Comfort in the amount of $31,900.00 plus change
order number one for $5,850.00 for a total bid of $37,750.00.
Councilmember Escobedo asked that Item 4 be pulled from the Consent Agenda for further discussion: Mayor Green
asked that Item 5 be pulled from the Consent Agenda and tabled until further review by the City's Planning and Zoning
Commission.
Councilmember Howard made a motion to approve the Consent Agenda with the exception of Items 4 and 5, and
Councilmember Crawford seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF JANUARY
370
4. Authorize the purchase of property owned by the Scott Johnson Estate in Block 52 of the City of Huntsville at a cost
not to exceed $42,500.00 plus normal closing costs from budgeted funds.
The proposed property for sale is owned by the Scott Johnson Estate and fronts Avenue H between 9'^ and 10th street
within Block 52 of the City of Huntsville and is situated in the P. Gray League. Subject property is in two tracts approximately
100 x 200 feet each. Both tracts are listed with the appraisal district at a combined value of $22,500 with approximately
$10,400 owed in back taxes.
Councilmember Crawford made a motion to authorize the purchase of property owned by the Scott Johnson Estate in
Block 52 of the City of Huntsville at a cost not to exceed $42,500 plus normal closinq costs from budgeted funds and
Councilmember Rex seconded the motion. The motion passed unanimously.
STATUTORY AGENDA
1. Approve Resolution 2002 -01 -22.2 for submission of the application for a matching grant to construct a swimming pool
facility through the Texas Parks and Wildlife Department.
The Texas Department of Health adopted standards for design and construction of Public Swimming Pools. The city 9,
swimming pool will require some renovations to bring it up to meet State codes. Building renovations, water turnover rate,
filtration, flow rates, plumbing, and electrical upgrades are required to bring operation of the City pool up to code. Funds in
the amount of $200,000 were approved in the FY 2001 -2002 budget to apply for a matching grant with the Texas Parks and
Wildlife Department (TPWD) to construct a new facility instead of rebuilding the existing facility. Also, Community Services
will work with local citizens to raise the additional funds to match the TPWD grant. Terry Brannon, of The Brannon
Corporation, will make the application to the Texas Parks and Wildlife Department for the City. Announcements as to which
projects will be funded will be made in August. At that time a final decision can be made as to the City's funding, fund - raising
efforts and acceptance.
2. Approve the agreement between the City of Huntsville and the Rita B. Huff Humane Society be increased by $6,000.00
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per year to be funded from the General Fund Reserve for Future Allocation.
The city entered into an agreement with the Rita B. Huff Humane Society in June of 1986 to operate an animal shelter.
The cost to the City at that time was $1,000.00 per month. In January 1998, the City increased, at the request of the
Humane Society, its contribution by $500.00 per month to maintain the current Low Cost Spay /Neuter Assistance Program...
The City is currently paying $18,000.00 per year to the Rita B. Huff Humane Society.
The current request is for an increase in City contributions of $500.00 per month, which would bring the total City
contribution to $24,000.00 per year.
Councilmember Erb made a motion to approve the agreement between the City of Huntsville and the Rita B. Huff
Humane Society be increased by $6,000.00 per year to be funded from the General Fund Reserve for Future Allocation and
Councilmember Howard seconded the motion. The motion passed unanimously.
3. Authorize the approval of $71,225.00 from Unallocated CIP funds for the purpose of constructing a 6" water line on
Johnson road and Preston Lane for water service and Fire Protection.
The Johnson Road and Preston Lane area have historically been serviced by a 6" water line which was constructed
by Gibbs Bros. & Co. for the purpose of providing water service to the Fish Hatchery Road area. The original line paralleled
an existing gas line and therefore cut across the area without following the existing roadways therefore making the !'
construction of the water services connections non - standard in some areas and unavailable in others.
4. Approve Ordinance 2002 -01 -22.2, adopting the names of the streets as presented in Exhibit W.
On October 9, 2001, City Council reviewed the then - submitted street list and changed all but two street names, tabling
Pine Shadows Drive and Boettcher Drive pending further review by staff per the request of the residents. The residents
requested to retain their street names and to change the other two streets in conflict. The other two streets in question are
Boettcher Mill Road and Pine Shadows Place in the Pine Shadows Subdivision. Normally, the least impacted street is the ".
one that is changed.
In addition, four other streets have been identified that should be changed to comply with the `911' regulations, bringing
the total to six requested changes: Pine Shadows Drive (to Piney Bough Drive); Boettcher Mill Road (to Saw Mill Road); II.
Hayden Lane (to Emily Lane); 201° Street east of Sam Houston Avenue (to Bowers Boulevard); 16th Street east of Sam
Houston Avenue (to Bearkat Boulevard); and Willow Street (to Montgomery Road).
Councilmember Rex made a motion to rename Pine Shadows Place as Piney Bough Drive; make no change to the it
name of Boettcher Mill Road: rename Hayden Lane as Emily Lane; rename 20" Street east of Sam Houston Avenue as
Bowers Boulevard: rename 16P Street east of Sam Houston Avenue as Bearkat Boulevard; rename Willow Street as
Montgomery Road: and rename the portion of 10" Street between SH 75 and Normal Park as Pine Shadows Drive: and "
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COUNCIL MEETING OF JANUARY 22, 2002 BOOK "S" 371
Councilmember Martinez seconded the motion. The motion passed unanimously.
A th it t f d the lot stud on Membrane Filtration with $100 000 00 being funded from
5. Authorize t o randy wer u on y o un e p y
the FY 2001 Huntsville Regional Water Supply System Operation and Maintenance Fund.
TRA has proposed conducting a pilot study for Membrane Filtration at the TRA Surface Water Treatment Plant which
will evaluate four types of filtration systems during a 90 to 120 day period. TRA will contract with Alan Plummer Associates,
Inc. to conduct the study at an estimated cost of$100,000 which will be funded from surplus FY 2001 Huntsville Regional
Water Supply System (HRWSS) Operation and Maintenance funds.
In July of 2001, the City Council authorized the Trinity River Authority (TRA) to prepare a preliminary engineering study
on the expansion of the TRA surface water treatment plant from an 8 MGD facility to a 16 MGD facility. In light of the current,
proposed and potential drinking water regulations, finished water quality goals forexpanded watertreatment facilities should
include a turbidity goal of 0.1 NTU. This turbidity goal is a reflection of the treatment levels necessary to provide protection
from pathogens such as Giardia, Cryptosporidium, and virus. The microfiltration and ultnafiltration membrane systems are
known to consistently achieve turbidities below 0.1 NTU, regardless of feed water quality.
6. Approve Ordinance 2002 -01 -22.3, establishing a uniform date for the commencement and expiration for members of
City Boards and Commissions.
The City has a variety of Boards and Commissions with terms of the members starting and ending at various times of
the year. In conducting a survey of similar size cities, approximately 80% have their commencement and expiration dates
set once per year with staggered terms. This would simplify the monitoring of the various members of the boards and
commissions.
It is recommended that beginning with calendar year 2002, all terms of members of various Boards and Commissions
of the City expire on August 31, and the terms of members appointed or reappointed to Boards and Commissions during
calendar year 2002 commence on September 1. The term expiration date of all members of Boards and Commissions will
!i be extended or shortened as necessary in the year in which the term expires in order to comply with the requirement of
having a term expire on August 31.
!i Councilmember Smith made a motion to approve Ordinance 2002 -01 -22.3, establishing a uniform date for the
'! commencement and expiration for members of City Boards and Commissions: and Councilmember Rex seconded the
motion. The motion passed unanimously.
MAYOR/CITY MANAGER ACTIVITY REPORT
1. Program /Project Status
a. Golf Course WatedineUpdate information was covered in the Citizen Input section.
b. Community focus groups will be held on January 24, 25 and 26, 2002. Council will take part on Thursday, January
24, at 2:00 -3:00 or 3:00 -4:00 p.m.
c. The City will be hosting a delegation from New Amsterdam, Guyana, as part of the Resource Cities agreement
through the United States Agency for International Development (USAID) and the International City /County
Management Association (ICMA).
2. Future Events:
January 24, 2:00- 4:OOpm — Focus Group Session on Race
February 5, 5:15pm — City Council Meeting
February 6 -7 — Vision to Action Session
February 15 -16, 8:OOam- 5:OOpm — Governance Training
February 19, 5:15pm — City Council Meeting
February 21 — Investiture of SHSU President
MEDIA INQUIRIES
1. Mark Passwaters, Huntsville Item, inquired about the appraisal of the Johnson property.
2. Greg Gardner, KSAM, inquired about the lawsuit filed against the City.
VIDEO PRESENTATION [6:15 p.m.]
' 1. Excerpts from Walker County Stories, Volume V, as presented by Linda Pease, Cultural Services Coordinator.
ADJOURNMENT [ 6:35 p.m.]�
Danna Welter, City Secretary