MIN CC 10/23/2001CITY COUNCIL MEETING OF OCTOBER 23, 2001 BOOK "S" 356
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 23RD DAY OF OCTOBER 2001, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor David Martinez
Officers:
Gary Crawford Steed Smith
Bob Hart, City Manager
Mark Erb
Paul Isham, City Attorney
Vance Howard
Danna Welter, City Secretary
Absent: Ralph A. Davis, Jr., John Escobedo, Marjorie Rex
WORK SESSION [4:35 p.m. - 5:20 p.m.]
Discuss Tourism study and related budget.
CALL TO ORDER [5:25 p.m.]
Mayor Green called the meeting to order.
INVOCATION
Invocation by Herschel Koska, Phelps United Methodist Church.
PUBLIC COMMENTS
1. Dee McFarland. Chamber of Commerce. Ms. McFarland thanked the City for all their assistance during this year's Fair
on the Square; and in particular the Sanitation Department, Police Department, and Main Street cooperation. The Fair
was very successful this year with moving some booths to the middle of the street to allow shoppers access to downtown
business. Thanks also to J.D. Schindler and Shawn Lewis for their extra effort in helping in the wee hours of the morning.
2. Denise Winston. Ms. Winston stated that she is here representing Mr. Bevins, the owner of Parkwood Place Apartments.
Now that the feeder roads are one -way, it imperative that emergency access for fire, ambulance and police vehicles is
in place. Parkwood Place Apartments owners are willing to give access to a parking lot to extend Brazos Drive for
access. Ms. Winston presented a petition on this issue to the City Secretary.
Mayor Green stated that City signed an agreement a numberof years ago to upgrade Parkwood Drive and the agreement
was not fulfilled by the property owners. Mr. Hart stated that Parkwood Drive is a private street, but the City is working with
Mr. Bevins to extend to Westhill Park Circle. Mr. Bevins or someone will be responsible for those improvements. The City
cannot by law expend funds on a private road.
3. James Butler. Mr. Butler stated that he has lived at Parkwood Place Apartments for sixteen years. He is upset about
the conditions of the road and problems with access to this road.
Mayor Green stated that he realizes the problems with Parkwood Drive and the City continues to work with the property
owners to help solve this problem.
4. Tamara Chastine. Ms. Chastine thanked the City for bringing recycling to Huntsville. Earth Day this past year was a
success in coordination with the City's Sanitation Department. She asked that the Mayor issue a proclamation for Earth
Day this year.
CONSENT AGENDA
1. Approve minutes from the City Council Meeting of August 20, 2001.
2. Approve the Huntsville- Walker County Chamber of Commerce Convention &Visitors Bureau Budget for FY2001 -2002.
3. Adopt Main Street Citizen Participation Plan and Complaint Procedure Policy as prescribed and required by the
application for the Texas Capital Fund Grant.
4. Authorize the City Manager to enter into a contract with J. Robert Anderson FASLA of Austin, Texas, for landscape
design services for the Wynne Home Project suitable for presentation to potential grantors.
Escobedo and Rex absent.
STATUTORY AGENDA
1. Approve Resolution 2001- 10 - 23.01, directing the publication of notice of intention to issue City of Huntsville, Texas, Tax
and Revenue Certificates of Obligation, Series 2001.
The proposed resolution is the first step in the issue of debt to fund the construction of the golf course. The proposed
notice is for a $5,000,000 issue. At the November 130 council meeting, the debt will be sold and money received in
December, 2001.
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CITY COUNCIL MEETING OF OCTOBER-23,2001 BOOK "S"
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2. Approve Resolution 2001 -10- 23.02, supporting the City of Huntsville's participation in the International Resource Cities
Program.
The International City Management Association (ICMA) in conjunction with the United States Agency for International
Development (USAID) has been pairing cities in the United States with international cities in order to provide for a technical
exchange of city information and to promote democracy. The ICMA has approached the City of Huntsville about its interest
in part in the program by being paired with the City of New Amsterdam, Guyana.
The primary benefit for such a pairing is the staff development that will accrue in the technical exchange of city
operational information. The contract period is eighteen months and the cost of travel each way is paid for by USAID.
3. Approve Resolution 2001 -10- 23.03, endorsing, supporting and encouraging the passageof Proposition 15,71heTexas
Mobility Fund ", and Resolution 2001 -10- 23.04, supporting Constitutional Amendment Proposition 2 in the November
6'h General and Constitutional Amendment Elections, and to broadly publicize that support.
The City of Huntsville has been requested by TEX -21 (Transportation Excellence for the 21" Century) to pass the
following resolutions and educate the public by broadly publicizing our support of these important measures. Proposition
15 would allow the creation of the Texas Mobility Fund and implementation of the Toll Equity Act. Proposition 2 would allow
bonding for the state to build roads in the colonias. Both of these critically needed financial tools will allow Texas to greatly
enhance its ability to build more roads much more quickly without raising taxes.
4. Approve Resolution 2001- 10 -23 -5, Texas Capital Fund Grant application for rehabilitation of the Mathews parking lot
located at 1017 12'h Street and the Smither parking lot located at 1019 11" Street, at a total cost of $15,560.00.
The City is applying for a Texas Capital Fund grant to rehabilitate two downtown parking areas. The grant application
requires that the City adopt a citizen participation plan and complaint procedure policy. The first required public hearing
regarding the grant will be held on October 22, 2001, at 5:30pm at City Hall. The second hearing will be held on October
30, 2001, on the east side of the County Courthouse.
Councilmember Howard made a motion to Adopt Main Street Citizen Participation Plan and Complaint Procedure Policy
MAYOR/CITY MANAGER ACTIVITY REPORT
1. Appoint Russell Martinez to the Huntsville Arts Commission to serve a two year appointment, filling the vacancy created
upon the resignation of Ed Owens, Jr., and reappoint Dianne Ratliff to serve anotherthree year term with the Huntsville I
Arts Commission.
Councilmember Howard made a motion to appoint Russell Martinez as commissioner to fill the opening vacated by Ed
Owens. Jr.. and reappoint Dianne Ratliff as commissioner to the Huntsville Arts Commission, and Councilmember Erb
2. Appoint Ralph Beaty to the Raven Hills Higher Education Corporation Council.
Councilmember Howard made a motion to appoint Ralph Beaty to the Raven Hills Higher Education Corporation
Council and Councilmember Erb seconded the motion. The motion passed unanimously.
3. Appoint Joe Solis to the Huntsville Housing Authority.
This item was postponed to the next agenda.
4. Program /Project Status
' One way frontage roads begins today from Smilher Overpass to Exit 118
IH -45 will be closed on Sunday
Employee Awards Luncheon on November 2, 2001 atthe Walker County Fairgrounds from 11:00 a.m. to 2:00 p.m.
CITY COUNCIL MEETING OF OCTOBER 23 2001 —BOOK 'S"
5. Future Events.
October 20, 2001, 9:OOam - Huntsville Stale Park Group Lodge Grand Re- opening and Ribbon Cutting Ceremony
ii November 13, 2001, 5:15pm - City Council Meeting
i, December 4, 2001, 5:30pm - Boards & Commissions Reception
December 11, 2001, 5:15pm - City Council Meeting
WORK SESSION [6:40p.m. - 7:25 p.m.]
City Council conducted a work session to discuss the following Healthy Communities concepts and initiatives
a. Developmental assets
b. Vision to action session
c. Texas Infrastructure Fund Grant
d. COPSMORE Grant
e. Race reconciliation
f. Organizational development program /projects /status
ADJOURNMENT [6:55 p.m.] '1
Danna Welter, City Secretary