MIN CC 07/24/2001CITY COUNCIL MEETING OF JULY 24 2001 _ BOOKS 335 _
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 24TH DAY OF JULY, 2001, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
' COUNCILMEMBER: -
William B. Green, Mayor Ralph A. Davis, Jr. Officers:
Gary Crawford Marjorie Rex Bob Hart, City Manager
David Martinez Steed Smith Paul Isham, City Attorney
Vance Howard John Escobedo Danna Welter, City Secretary
Mark Erb
-! PERSONNEL COMMITTEE MEETING [4:39 p.m. - 5:00 p.m.]
Discuss: a) process to evaluate Charter Officers and set dates for review; and
b) review salary recommendations for the Compensation Plan for the FY 2001 -2002 budget.
CALL TO ORDER [5:15 p.m.]
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
5. Approve the First Amendment to the Agreement for the Purchase and Delivery of Treated Water between Tenaska
Frontier Partners, Ltd, and the City of Huntsville and authorize the Mayor to execute the same.
The City entered into an Agreement with Tenaska for the construction of a water line to the Tenaska generating facility
in Grimes County and the sale of water to Tenaska. The Agreement provides that Tenaska will maintain the water pipeline
which is awned by the City although the parties intended that the City maintain the pipeline. The First Amendment provides
that the City will maintain the water pipeline that delivers water to the Tenaska facility and that Tenaska will reimburse the
City the reasonable costs of such maintenance. The City will be responsible for any maintenance or repairs that are caused
' by the City's negligence. In addition, the First Amendment allows Tenaska to repair the pipeline if the City fails to act within
12 hours after receiving notice of the need to repair the pipeline.
Councilmember Davis made a motion to approve the First Amendment to the Agreement for the Purchase and Delivery
of Treated Water between Tenaska Frontier Partners Ltd and the City of Huntsville and authorize the Mayor to execute the
same and Councilmember Rex seconded the motion. The motion passed unanimously.
PUBLIC COMMENTS
1.
Charles Smither, Jr. Mr. Smither made comments regarding the Main Street newsletter; traffic at 120 and Sam Houston;
sidewalk ordinance; budget; and the Parks and Recreation Advisory Board.
CONSENT AGENDA
1.
Approve the bid from Liteco Electric Inc. in the amount of $61,220.00 for lighlpole renovations at Kate Barr Ross Park
Field #4, to be funded from budgeted funds.
2.
Accept the donation of Lots 2, 3 and 4 in Block 2 of the Highland Park Subdivision from Ms. Boettcher at the cost of the
taxes owed in the amount of $4,024.22, to be funded from budgeted funds.
3.
Authorize the City Manager to enter into an engineering contract with Allan Plummer Associates, Inc., in an amount not
to exceed $75,000, for the preparation of a Preliminary Design Report for the expansion of the TRA Surface Water
Treatment Plant, to be funded from TRA O & M Budget.
4.
Authorize City Manager to enter into contract with The Waters Consulting Group, Inc., for the executive search for a
Director of Public Works in an amount not to exceed $8,300, plus related expenses to be funded from the General Fund
Reserve for Future Allocation.
5.
Approve the First Amendment to the Agreement for the Purchase and Delivery of Treated Water between Tenaska
Frontier Partners, Ltd. and the City of Huntsville and authorize the Mayor to execute the same.
Councilmember Rex made a motion to approve the consent agenda with the exception of Item 5, and Councilmember
Martinez seconded the motion. The motion passed unanimously.
5. Approve the First Amendment to the Agreement for the Purchase and Delivery of Treated Water between Tenaska
Frontier Partners, Ltd, and the City of Huntsville and authorize the Mayor to execute the same.
The City entered into an Agreement with Tenaska for the construction of a water line to the Tenaska generating facility
in Grimes County and the sale of water to Tenaska. The Agreement provides that Tenaska will maintain the water pipeline
which is awned by the City although the parties intended that the City maintain the pipeline. The First Amendment provides
that the City will maintain the water pipeline that delivers water to the Tenaska facility and that Tenaska will reimburse the
City the reasonable costs of such maintenance. The City will be responsible for any maintenance or repairs that are caused
' by the City's negligence. In addition, the First Amendment allows Tenaska to repair the pipeline if the City fails to act within
12 hours after receiving notice of the need to repair the pipeline.
Councilmember Davis made a motion to approve the First Amendment to the Agreement for the Purchase and Delivery
of Treated Water between Tenaska Frontier Partners Ltd and the City of Huntsville and authorize the Mayor to execute the
same and Councilmember Rex seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF JULY 24, 2001 BOOK "S"
STATUTORY AGENDA
336
1. Approve the Contract, Scope of Services, Project Budget and Project Schedule for the Transportation Master Plan for
The City of Huntsville in the amount of $153,200, with $150,000 from budgeted funds and $3,200 from Planning and
Development Reserve for Future Allocation.
Council approval is needed for the Transportation Master Plan for The City of Huntsville. A Contract, Scope of Services,
Project Budget and Project Schedule for the plan has been submitted, reviewed and approved by staff. The company of
Wilbur Smith and Associates has been selected to provide this plan. The master plan will study and analyze the current and
projected transportation needs for the city through the year of 2020. Upon completion of the study Wilbur Smith will present
a recommendation for the City to follow. In addition, the City will purchase 2 (two) licenses for the Trans CAD, a computer
modeling program for traffic analysis, program.
A transportation master plan is a strategic planning tool for effectual management and implementation of capital funds
for street construction and related development for The City for decades to come. Wilbur Smith was chosen by a committee
representing numerous facets of the city. The committee was appointed by The Planning and Zoning Commission. Wilbur
Smith was able to obtain two licenses for Trans CAD at A the normal cost, or $5,000 each (instead of $10,000 each). ,
Councilmember Howard made a motion to approve the Contract Scope of Services Pro act Budget and Proiect Schedule
for the Transportation Master Plan to Wilbur Smith in the amount of $153,200, with $150,000 from budgeted funds and
$3.200 from Planning and Development Reserve for Future Allocation and Councilmember Erb seconded the motion The
motion passed unanimously.
2. Approve Resolution 2001 -07 -24.1 adopting the Cityof Huntsville Local Solid Waste Management Plan to serveas a guide '..
for the next twenty years.
In April, 2000, the City of Huntsville (City) applied for a solid waste management grant from the Houston - Galveston Area
Council (H -GAC) to develop a local solid waste management plan (LSWMP). The H -GAC awarded the City a grant of
$75,000 to use towards the LSWMP.
To develop this LSWMP, the City retained the services of Reed, Stowe and Yanke, LLC (RS &Y). In the development
of this LSWMP, RS &Y's project team worked closely with City staff and the Solid Waste Advisory Committee (SWAC). The
SWAC was created by the Huntsville City Council to provide input, review, and comments concerning the completion of the
LSWMP. The SWAC was comprised of citizens representing various sectors of the community.
This LSWMP provides insight on how the City and others in the community can address important solid waste
management issues. This LSWMP is intended to serve as an on -going resource guide for the City and other parties involved
in the management of solid waste. The LSWMP provides an assessment of many important issues, including various options
for the City to consider for implementation.
This resolution is for the purpose of the City to adopt the LSWMP as required by the Texas Natural Resource
Conservation Commission guidelines Subchapter "O" as the TN RCC's Municipal Solid Waste Regulations (30 TAC Chapter
330).
Councilmember Rex made a motion to approve Resolution 2001 -07 -24.1 adopting the City of Huntsville Local Solid Waste
Management Plan to serve as a guide for the next twenty years and Councilmember Howard seconded the motion. The
motion passed unanimously.
MAYORICITY MANAGER ACTIVITY REPORT
1. Program /Project Status
• North Arterial will be finished mid - August
• 10' Street should be open any day
2. Oakwood Cemetery
• City asked by Oakwood Cemetery Association to take over cemetery
• Will discuss in more detail during budget discussions
MEDIA INQUIRIES
Michelle Lyons, Huntsville Item, asked when 10'" Street would be open. City Manager Hart stated that any day this week
it will be finished and opened.
WORK SESSION [6:10 p.m. -7:20 p.m.]
Discuss 911 address change policy recommendations and street naming recommendations.
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