MIN CC 04/24/2001CITY COUNCIL MEETING OF APRIL 24 2001 BOOK-"S"--- 321
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 24TH DAY OF APRIL, 2001, IN THE CIT Y
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor Dave Luring Officers:
Marjorie Rex JoAnn Castille Bob Hart, City Manager
David Martinez Steed Smith Paul Isham, City Attorney
Vance Howard Ralph A. Davis, Jr. Danna Welter, City Secretary
Mark Erb
CALL TO ORDER [5:15 p.m.]
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
CONSENTAGENDA
1. Approve minutes of March 6 and 27, 2001.
2. Ratify contract with Pinnacle Advisory Group for a hotel feasibility study in an amount of 518,000, with $12,000 to be
funded from the Hotel /Motel Tax Revenue Reserve Fund, and $6,000 to be funded by Concord Hospitality.
3. Approve Resolution 2001 -04 -24.1 amending the authorized representatives in Texpool by adding Susan Dean,
Accountant.
Councilmember Davis requested Item 2 be removed from the Consent Agenda.
Councilmember Castilla made a motion to approve the consent agenda (items 1 and 31 and Councilmember Martinez _
seconded the motion. The motion passed unanimously.
STATUTORY AGENDA
1. Ratify contract with Pinnacle Advisory Group for a hotel feasibility study in an amount of $18,000, with $12,000 to be
funded from the Hotel /Motel Tax Revenue Reserve Fund, and $6,000 to be funded by Concord Hospitality.
In October, 2000, the Council approved a contract in the amount of $10,000.00 with Binford Hospitality Group to perform
a hotel /conference center feasibility study. Mr. Binford became ill and has not been able to perform the study. City staff has
notified Binford Hospitality that it has defaulted on its contract with the City and has demanded the return of the $4,000.00
retainer paid to Binford. Staff also solicited new proposals from several firms to perform the study. Pinnacle Advisory Group
submitted a proposal to do the study for a total of $18,000.00 and Concord has agreed to pay or reimburse the City
$6,000.00 for the study. Pinnacle is an entity that is acceptable to Concord, the company providing financing to Concord,
and City staff. Pinnacle will be able to start the study immediately and complete it within several weeks. The study needs
to be completed as quickly as possible because it is essential to the City's application for a capital grant for infrastructure
improvements related to the hotel /conference center development.
Councilmember Castille made a motion to ratify the contract with Pinnacle Advisory Group for a hotel feasibility study
in an amount of $18,000 to be funded from hotel -motel reserves and Councilmember Rex seconded the motion. All were
in favor except Councilmember Davis. The motion passed 8 -1.
1
2. Approve golf course name and recognize winners of golf course naming contest.
Councilmember Rex made a motion to name the City's golf course Raven Nest" and Councilmember Castille seconded
the motion. The motion passed unanimously.
Mayor Green and City Councilmembers awarded the winners of the golf course naming contest with a certificate, $50.00
and a Titlest golf club. The winners included Dr. Robert Best, Pauline Folmar, Debra Jones, Lori Logan, Mark Lowe, Bobby
Oates, Margie O'Neill, Ted Pearce, Kenneth E. Scheffer, Anne W. Sigler, Reba Sylvester, and Ann Yarbrough.
' Mayor Green thanked the sponsors who donated monies to purchase the golf clubs.
3. Approve bid for repair of water well #18 to Weisinger Water Well Inc. in the amount of $107,080, with $88,250 from
budgeted funds and $20,000 from the Water Reserve for Future Allocations Fund.
During preparation of the budget for FY 00 -01, it was anticipated that Water Well #18 was due for major pump
repair /replacement. This well was originally drilled inl968 with the last major work performed on the pumping equipment
in 1981. Bids were received on February 12, 2001 for removing, replacement and /or reconditioning the pumping equipment
CITY COUNCIL MEETING OF APRIL 24 2001 _ _ BOOK "S" - - 322
in water well # 18, conducting a TV inspection of the water well casing and screens and providing a report on the condition
of the water well with recommendations for repair. Weisinger Water Well Service, Inc. was the low bid at $4,500 for pulling,''
the equipment and providing the report plus $36,730 for pumping equipment replacement fora total of $41,230. After pulling','
the pumping equipment, a TV inspection of the well casing revealed major deterioration of the well screens and casing pipe. ;:
To solve this problem, it is necessary to place a smaller casing with new screens inside the existing casing, as well as a',
gravel pack to fill the void between the two casings. This work will cost $65,850 for a total repair cost of $107,080. Prior,
to any of this work, the water production from this well was approximately 1000 gallons per minute (gpm) or 1,440,000 ::
gallons per day (GPD). After completion of this project it is anticipated that the water production will be reduced to
approximately 900 gpm or 1,296,000 GPD - a 10% reduction in capacity. Pump size and the well's exact production will
be determined after the screens are replaced and a pumping test completed. With the completion of this work, we can',i
expect many more years of use from this water well. This well is currently 16% of our total capacity of our water well system, /,!.
or 23% of the well water pumped to the Palm Street treatment plant. It is very important that this well be back in service prior'.
to the summer pumping season.
Councilmember Rex made a motion to approve bid for repairs to water well #18 to Weisinger Water Well Inc in the
amount of $107,080, with $88,250 from budgeted funds and $20,000 from the Water Reserve for future Allocations Fund
and Councilmember Castille seconded the motion. The motion passed unanimously.
4. Authorize the transfer of $186,400 from the Unallocated Capital Improvement Projects(CIP) Fund to the Sewer Collection.
Division budget (Account # 363- 53030) and direct the Public Works Department to pursue bidding the rehabilitation of
the 15" sewer line through the "cured in place" process.
The local Texas Department of Transportation (TxDOT) office contacted the Public Works Department several months
ago to inform us that they are planning on resurfacing Avenue M (FM 247) during the summer of 2001 from 11`h Street to '
it's intersection with FM 2821. In preparation for this project, the water and sewer divisions began inventory of all water and
sewer lines, valves and manholes on this street to determine what would be required to prepare for the project. Part of the
preparation for this paving project was TV inspection of all sanitary sewer lines located within the street and/or the street
right -of -way. This TV inspection revealed that approximately 2,200 feet of 15" sanitary sewer line, which as best as we can
figure was originally constructed in the late 1920's or early 1930's, is in very bad condition. Replacement of this line through .
conventional excavation is not very practical as it would require excavation within the lanes of traffic of Avenue M and would-
disrupt traffic for several months and, given the time frame for the paving project, would not allow sufficient time to complete
the sewer line construction in a timely manner. We are proposing to rehabilitate this line through the "cured in place" method
(Insituform, product name) which will cost an estimated amount of $186,400 with the work actually taking two to three weeks.'.
This cost is very comparable to the cost of conventional construction through the excavation method as the location in the
street would create a great deal of road base replacement, asphalt replacement and traffic control.
seconded the motion. The motion passed unanimously.
MAYOR ACTIVITY REPORT
1. Consider appointment of Charlotte Oleinik to the Main Street Advisory Board,
Councilmember Castille made a motion to approve the Mayor's appointment of Charlotte Oleinik to the Main Street
Advisory Board and Councilmember Rex seconded the motion The motion passed unanimously.
CITY MANAGER REPORT
1. Update on Capital Projects.
City Manager Bob Hart updated City Council on the ongoing capital projects.
WORK SESSION [5:55 p.m. - 8:15 p.m.] '
Discuss Solid Waste Management Plan and Wynne Home
ADJOURNMENT [8:15 p.m�
Donna Welter, City Secretary