MIN CC 11/14/2000CITY COUNCIL MEETING OF NOVEMBER 14, 2000 BOOK "S" 299
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 14TH DAY OF NOVEMBER 2000, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor Marjorie Rex Officers:
Ralph A. Davis, Jr. JoAnn Castilla Bob Hart, City Manager
David Martinez Steed Smith Paul Isham, City Attorney
;I Dave Luning Vance Howard Danna Welter, City Secretary �I
Mark Erb
FINANCE COMMITTEE [4:15 p.m. - 4:25 p.m.] to review budged adjustments and encumbrances.
WORK SESSION [4:30 p.m. - 5:15 p.m.] - Greg Inness discussed organizational culture.
CALL TO ORDER
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
PRESENTATION
Presentation of Athletes of the Year sponsored by Texas Amateur Athletic Federation (T.A.A.F.), as presented by COH
Parks and Recreation Division, guest, Mr. Tony Scazzero, Superintendent of Athletics, City of College Station Parks and
Recreation Department.
City Council presented certificates to the T.A.A.F 2000 Swimmers which included twelve youth, one adult and two
coaches. The participants and their events are as follow: Elaine Burzynski- Backstroke and Freestyle; Megan Chernosky-
Back & Breast strokes; Andrew Duffy- Freestyle & Backstroke; Michael Ann Teeters- Freestyle & Backstroke; Tara
Armstrong- Freestyle & Backstroke; Adam Chernosky- Backstroke & Freestyle; Trey Botard- Relay Team & Freestyle;
Rodney Smith- Relay Team, Freestyle & Breaststroke; Richard Smith- Relay Team & Backstroke; Jackie Bon- Jorno-
Freestyle & Breaststroke; Kristi Gilliland- Freestyle & Breaststroke; Aubree Slovin- freestyle; Brian Slovin- Freestyle; Billie
Smith- Coach and Lisa Fountain- Coach.
Male athlete of the year was awarded to Rodney Smith and the Female athlete of the year to Aubree Slovin.
PUBLIC COMMENTS
None.
CONSENTAGENDA
1 Consider minutes of October 10, 2000.
2. Consider end of year encumbrances.
3. Authorize the City manager to execute an Engagement Letter with McCall, Parkhurst & Horton, L.L.P. to serve as Bond
Counsel for the City of Huntsville.
4. Authorize the City Manager to execute an agreement with First Southwest for financial advisory services.
5. Consider bids:
1) purchase of (6) 30 yard roll off containers from Roll -Offs ofAmerica in the amountof $15,294.00, to befunded from
budgeted funds;
2) approve purchase of one new and unused vehicle (Ford Explorer - 4 door) to be used by police department
personnel through H -GAC contract pricing from Philpott Motors in an amount of $21,686.52, to be funded from
budgeted funds; and
3) approve purchase of one new and unused 2000/2001 model, diesel powered, extended boom backhoe from
Crescent Machinery in an amount of $55,000.00, to be funded from budgeted funds ($45, 000) and unallocated CIP
funds ($10,000).
Item 5(3) was removed from the Consent Agenda due to an amendment in the motion.
Councilmember Rex made a motion to approve the consent agenda with the exception of item 5(3), and Councilmember
Castille seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF NOVEMBER 14 2000_ BOOK S "_ 300
6. Approve purchase of one new and unused 2000/2001 model, diesel powered, extended boom backhoe from Crescent
Machinery in an amount of $58,821.71, to be funded from budgeted funds ($45,000) and unallocated CIP funds
j ($13,821.71).
j J. D. Schindler, Director of General Services stated that the amended amount for the backhoe contains extras added '..
including air conditioning and two additional wheel and tires.
Councilmember Castille made a motion to approve purchase of lowest bid meeting specifications for a new diesel ;.
powered backhoe from Crescent Machinery in an amount of $58,821,71, and Councilmember Rex seconded the motion
The motion passed unanimously.
STATUTORY AGENDA
i� 1. Consider Resolution 2000 -11 -14.1 concurring with the Texas Department of Transportation's placement of right -of -way -i
signs at Exits 112 and 118 to Interstate 45, as presented by Glenn Isbell, Director of Planning and Development.
The Texas Department of Transportation proposes to reverse the yield conditions on Interstate 45 at the southbound exit
I; rampno. 118 and the northbound exit ramp no. 112 where they intersect with State Highway 75 so that motor vehicles exiting
Interstate Highway 45 will have the right -of -way and seeks the cities concurrence by Resolution.
Councilmember Castillo made a motion to approve Resolution 2000-11-14.1 concurring with the Texas Department of
Transportation's proposal to change the yield signs at Exits 112 and 118 from Interstate Highway 45 to State Highway 75
r so that motor vehicles exiting Interstate 45 will have the right -of -way, and Councilmember Rex seconded the motion The
motion passed unanimously.
2. Consider award of Willow Street construction contract to Riata Construction Company in the amount of $1,109,807.37
to be funded from budgeted funds ($892,844.00) and street unallocated interest earnings ($216,963.37), as presented
by Glenn Isbell.
Willow Street consists of the construction of a 41' wide curb & gutter street from Sam Houston Ave, to Bowers BI'vd.
along with a sidewalk on both sides and related drainage, waterand sewer appurtenances. The construction of Willow Street
will provide a major entrance to the Sam Houston University campus as well as providing a much needed access and
emergency outlet to several existing apartment complexes.
Councilmember Rex made a motion to approve construction contract on Willow Street to the low bidder of Riata
Construction Company, in the amount of $1,109,807.37, and Councilmember Castillo seconded the motion The motion
passed unanimously.
3. Authorize the City Managerto execute an engineering contractwith O'Malley Engineers not to exceed $65,491.88 for
the design and preparation of plans and specifications for the widening of F.M. 2821 to add a center turn lane from
Highway 19 to F.M. 247 and right turn lanes for two driveways at Huntsville High School, to be funded from budgeted
street funds as adjusted by encumbrances, as presented by Glenn Isbell.
A meeting was conducted at the Texas Department of Transportation Area Engineers office on October 20, 2000 to
discuss traffic problems, existing and future, on F.M. 2821 as they relate to the Huntsville High School and the surrounding
area. Represented at the meeting was the City of Huntsville, Huntsville Independent School District and the Texas
Department of Transportation. It was concluded that the Texas Department of Transportation would fund the construction
of a center turn lane on F.M. 2821 from Highway 19 to F.M. 247 along with a right turn lane at each of the driveways at the
High School provided the City of Huntsville fund the Engineering required to provide plans and specifications meeting TXDOT
standards. Estimated time of completion for design and construction was approximately one year.
Councilmember Castile made a motion to authorize the City Manager to enter into an engineering contract with O'Malley "
Engineers not to exceed $ 65,491.88, for the design and preparation of plans and specifications for the widening of F.M.
2821 to add a center turn lane from Highway 19 to F M 247 and right turn lanes for two driveways at Huntsville High School,
and Councilmember Rex seconded the motion. The motion passed unanimously.
MAYOR ACTIVITY REPORT
,
1. Approve Resolution 2000 -11 -14.2 creating a Solid Waste Advisory Committee to assist City staff and the City's consultant
in order to develop a Solid Waste Management Plan.
Subchapter "0" of the TNRCC regulations requires that a Solid Waste Advisory Committee be appointed to provide input
in the development of a Solid Waste Management Plan. This resolution is for the appointment of a Solid Waste Advisory
Committee. The Houston - Galveston Area Council (H-GAC) distributes grant monies funded by the Texas Natural Resource
_ _.-CITY _COUNCIL MEETING OF NOVEMBER 14, 2000 ____ __ BOOK_ S
301
Conservation Commission (TNRCC) for various Solid Waste projects. The grants are awarded on a competitive basis in
different categories. The City of Huntsville Solid Waste Division applied for a grant to develop a Solid Waste Management
Plan and was the recipient of $75,000 to use toward this Plan. This resolution is for the purpose of appointing a Solid Waste
Advisory Committee to assist staff and the City's consulting firm, Reed, Stowe & Yanke, LCC, to formulate a Solid Waste
Management Plan. This committee will exist only for the purpose of input during the course of this study which will require
two to four meetings. Completion date for the study is anticipated for the end of May of 2001.
Councilmember Castille made a motion to approve Resolution 2000 -11 -14.2 creating a Solid Waste Advisory Committee
to assist City staff and the City's consultant in order to develop a Solid Waste Management Plan and Councilmember
Martinez seconded the motion. The motion passed unanimous
CITY MANAGER REPORT
1. Update on SHSU Activities;
2. Update on Golf Course project; and
3. Update of Capital Projects.
EXECUTIVE SESSION [6:05 p.m. - 6:11 p.m.]
The City Council met in a closed session under Texas Government Code, Chapter 551, for the following matter:
a) Section 551.072 - to deliberate the purchase of real property with regard to 1) right -of -way acquisition for the southern
portion of the Arterial, 2) First United Methodist Church parking lot.
RECONVENE [6:11 p.m.]
1. Right of way acquisition for the southern portion of the Arterial.
Councilmember Smith made a motion to authorize the conveyance of two city -owned lots in Section 2, Block 15, Elkins
Lake Lots 21 and 22 to the Elkins Lake Recreation Corporation as part of the trade of right -of -way for the Arterial Roadway
with the stipulation that the Recreation Corporation use the lots forgreenbelt allow public access across the lots and waive
any balance owed by the city for maintenance fees on the lots and Councilmember Rex seconded the motion. The motion
passed unanimously.
2. First United Methodist Church parking lot.
Councilmember Luning made a motion to purchase the First United Methodist Church's interest in the parking lot at W
Street and Sam Houston Avenue in an amount of $15,000, to be paid for from the land acquisition fund, and Councilmember
Martinez seconded the motion. The motion passed unanimously.
ADJOURNMENT [6:15 P.M.]
Danna Welter, City Secretary
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