MIN CC 09/26/2000CITY COUNCIL MEETING OF SEPTEMBER 26, 2000 BOOK "S" 289
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 26TH DAY OF SEPTEMBER 2000, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
1.
Elaine Kane
William B. Green, Mayor
Marjorie Rex
Officers:
Mark Erb
JoAnn Castille
Bob Hart, City Manager
David Martinez
Steed Smith
Paul Isham, City Attorney
Dave Luning
Vance Howard
Danna Welter, City Secretary
Absent: Ralph A. Davis, Jr.
Consider Ordinance 2000 -09 -26.1 amending Title 9, Buildings and Building Regulations of the Code of Ordinances,
PERSONNEL COMMITTEE [4:30 P.M. - 5:05 P.M.]
Discuss Personnel Rules for City Employees.
FINANCE COMMITTEE [4:35 P.M. - 5:00 P.M.]
Discuss budget adjustments and fiscal and budgetary policies.
CALL TO ORDER
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
PRESENTATION
Sister City participants shared their experiences on their visit to Niiharu Village, Japan this past summer. The participants
expressed appreciation to the City for the opportunity to visit abroad.
Castilla seconded the motion. The motion passed unanimously. NOTE: Councilmember Davis absent
PUBLIC COMMENTS
1.
Elaine Kane
2.
Scott Bumbaugh.
3.
Ann Fleming.
4.
Rhonda Coffey.
The listed individuals each spoke against the extension of 10"' Street through to the Interstate and stated the adverse
effects
it would have on the neighborhood.
CONSENT AGENDA
1.
Consider Ordinance 2000 -09 -26.1 amending Title 9, Buildings and Building Regulations of the Code of Ordinances,
adding a new provision with regard to valuations for building permits, amending the swimming pool permit fee, and
amending the license fees for journeyman and master electrician.
2.
Consider Ordinance 2000 -09 -26.2 amending Title 13, Food and Food Establishments of the Code of Ordinances,
amending the fees in Part 13.01, and repealing and adopting a new Part 13.02, Food Establishments.
3.
Authorizethe City Managerto enter into a contractwith Pentamation forthe purchase of replacement computer hardware,
upgrade of Financial software, purchase of Utility Billing software, and migration and conversion of existing programs
and data.
4.
Approve budget adjustments for fiscal year 1999 -2000.
5.
Consider accepting the existing roadway from Jenkins Road approximately 854 feet north to the Goode 14.11 acre tract
as formerly dedicated in Vol. 403 Page 268, Walker County Deed Records for ownership and maintenance by the City.
Councilmember Castile requested that Item #5 be removed from the Consent Agenda.
Councilmember Smith made a motion to approve the Consent Agenda with the exception of #5, and Councilmember
Castilla seconded the motion. The motion passed unanimously. NOTE: Councilmember Davis absent
CITY COUNCIL MEETING OF SEPTEMBER 26 2000 BOOK S "_ 290
STATUTORY AGENDA
1. Consider accepting the existing roadway from Jenkins Road approximately 854 feet north to the Goode 14.11 acre tract
as formerly dedicated in Vol. 403 Page 268, Walker County Deed Records for ownership and maintenance by the City.
i Ellis S. Walker contacted the City of Huntsville to obtain a permit for electrical service to an existing manufactured home_
Upon review of the development it was noted that the tract did not have public road access as required by code. The tract '.'.
'I which was developed in 1983 is accessed by a 60' access easement across the adjoining Stanley Goode 14.111 acre tract.
I Both the property owners have contacted staff to determine the procedures they would need to follow to bring both tracts
into compliance.
The tracts are located off Jenkins Road and are accessed off of a roadway along a tract owned by Dewey Miller. Deed
records indicate that the 60' roadway was dedicated by Frank Robinson in October of 1982 in Vol. 403 Page 268, but after
checking with the county clerk's office no record can be found showing that Walker County Commissioner's Court accepted .
the roadway. The county's key map shows the roadway to be either private or road maintained by others. The extension
of Jenkins Road along the south line of the Miller 10 acre and 5.591 acre tracts was also dedicated in the same document,
and it is my understanding that the road in that area was maintained by the county and after annexation, the city.
In 1982, the area was in the city's ETJ but it does not appear that any of the land divisions were presented to the Planning
and Zoning Commission and are therefore considered as non - conforming tracts.
If the 60' road extension off Jenkins is accepted and maintained as a public road, the property owners could then prepare
a minor plat showing both the 10.0 acre and the 14.11 acre tracts, and split the 60' frontage to provide public road access
for both tracts.
A letter has been submitted by Ellis Walker and Mr. and Mrs. Stanley Goode requesting the City maintain the section
of the roadway from Jenkins Road north to the south line of the Goode 14.111 acre tract, approximately 854 feet.
Councilmember Smith made a motion to accept the existing roadway from Jenkins Road approximately 854 feet north
to the Goode 14.11 acre tract as formerly dedicated in Vol 403 Page 268 Walker County Deed Records for ownership and
maintenance and Councilmember Erb seconded the motion All were in favor except Councilmember Luning The motion
'
passed 7 -1.
2. Consider Ordinance 2000 -09 -26.3 approving and adopting the operating and capital improvements budget for the period
October 1, 2000 through September 30, 2001, as presented by Patricia Allen, Director of Finance.
Councilmember Rex madea motion toapprove Ordinance 2000 -09 -26.3 approving and adopting the operating and capital
improvements budget for the period October 1, 2000 through September 30 2001 and Councilmember Castilla seconded
the motion. The motion passed unanimously.
3. Consider Ordinance 2000 -09 -26.4 adopting a tax rate of $0.43250 and levying taxes for the City for the ensuing fiscal
year, as presented by Patricia Allen.
Councilmember Castilla made a motion to approve Ordinance 2000-09-26.4 adopting a tax rate of $0.43250 and levying j
taxes for the City for FY 2000 -01 and Councilmember Rex seconded the motion The motion passed unanimously.
4. Consider Ordinance 2000 -09 -26.5 amending Title 14, Garbage Refuse and Rubbish, and Title 30, Water and Sewers
of the Code of Ordinances, increasing the rates for sanitation service, water service and sewer service, as presented
by Patricia Allen.
Councilmember Castilla made a motion to approve Ordinance 2000-09-26.5 increasing rates for sanitation water and
sewer service. and Councilmember Rex seconded the motion The motion passed unanimously.
5. Approve Resolution 2000 -09 -26.1 declaring expectationto reimburse expenditures for street improvements with proceeds
from the issuance of debt; and authorize the City Manager to 1) amend the engineering contract with Klotz & Associates
by the execution of Work Order No. 13 in an amount of $31,000 to provide design and construction specifications for
the construction of a sidewalk along one side of the North Arterial, Smither Collector, Robinson Creek Parkway and '
Connector, the South Arterial and Brookhol low Drive, as well as on both sides of Willow Street, and b) execute a change
order with Smith & Co., not to exceed $257,000, to construct a sidewalk along one side of the North Arterial, Smither
Collector, and Robinson Creek Parkway and Connector, as presented by Boyd Wilder, Director of Public Works.
In the original design process of the above referenced streets, it was determined that sidewalks would not be part of the
required construction. After a review of the Development Code requirements and the overall planning and pedestrian ".
improvements incorporated in the Parks Master Plan, staff has recommended the incorporation of these sidewalks in the
CITY COUNCIL MEETING OF SEPTEMBER 26, 2000 -BOOK "S" _.. 291
FY 2000 -2001 budget.
Construction contractors are currently working on the North Arterial, Smither Collector, and the Robinson Creek Parkway
and Connector and staff will need to issue a change order for the addition of sidewalks on these streets immediately in order
to facilitate the orderly construction of this contract.
Councilmember Smith made a motion toapprove Resolution 2000 -09 -26 declaring expectationto reimburse expenditures
for street improvements with proceeds from the issuance of debt and authorize the City Manager to amend the Engineering
Contract with Klotz & Assoc in the amount of $31,000 for the design of sidewalks along one side of the North Arterial, j
Smither Collector Robinson Creek Parkway and Connector South Arterial and Brookhollow Drive and both sides of Willow
Street and to issue a change order to Smith & Co not to exceed $257,000, forthe construction of sidewalks along one side
ofthe North Arterial Smither Collector and Robinson Creek Parkway and Connector, and Councilmember Howard seconded
the motion The motion passed unanimously.
CITY COUNCILMEMBER REPORT
1. Consider Ordinance 2000 -09 -26.6 amending the Personnel Rules, as presented by Councilmember Castilla.
Councilmember Castilla stated that the Personnel Committee met and were recommending adding Martin Luther King,
Jr. Day to the list of City holidays.
Councilmember Castilla made a motion to approve Ordinance 2000 -09 -26.6 amending the Personnel Rules by adding
Martin Luther King Jr Day to the list of City holidays and Councilmember Rex seconded the motion. The motion passed
unanimously.
ADJOURNMENT [6:05 P.M.]
' Danna Welter, City Secretary
I