MIN CC 06/06/2000CITY COUNCIL MEETING OF JUNE 6 2000 BOOK 'S 269
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 6TH DAY OF JUNE 2000, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in a regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor Dave Luning Officers:
Mark Erb Marjorie Rex Bob Hart, City Manager
Vance Howard Steed Smith Paul Isham, City Attorney
David Martinez JoAnn Castille Danna Welter, City Secretary
CALL TO ORDER
Mayor Green called the meeting to order.
INVOCATION
Invocation by Bob Hart, City Manager.
PUBLIC COMMENTS
None.
MINUTES
Councilmember Castille made a motion to approve the May 23 2000, minutes. and Councilmember Rex seconded the
motion. The motion passed unanimously.
CONSIDER RESOLUTION 2000 -06 -06.1 AUTHORIZING A "CONSENT AGENDA" AS PART OF ITS
AGENDA FOR REGULAR MEETINGS OF CITY COUNCIL
Councilmember Rex made a motion to approve Resolution 2000 -06 -06.1 authorizing a "Consent Agenda" as part of the
City Council agenda for regular meetings, and Councilmember Castille seconded the motion. The motion passed
unanimously.
CONSIDER REVISED FIRST AMENDMENT TO THE AGREEMENT FOR PURCHASE AND DELIVERY
OF TREATED WATER WITH REGARD TO THE TENASKA PROJECT
After the City Council approved the First Amendment, the documents were submitted to Tenaska's creditor, Credit
Lyonnais, for approval subject to Tenaska's loan arrangement. Credit Lyonnais has approved this First Amendment
conditioned on language concerning notice of interruption of the supply of water being inserted. The following language has
been inserted:
The City shall (i) use its reasonable best efforts to notify Tenaska as far in advance as possible of any non - Scheduled
Interruption in the Supply of Water, and (ii) notify Tenaska as soon as reasonably possible aftera non - Scheduled Interruption
in the Supply of Water.
Councilmember Castille made a motion to approve the revised First Amendment to the agreement for purchase and
delivery of treated water reaardinq the Tenaska project, and Councilmember Martinez seconded the motion. The motion
assed unanimousl
CONSIDER BID 00 -12, JANITORIAL SERVICE CONTRACT, TO BYRD JANITORIAL
IN AN ANNUAL AMOUNT OF $59,001.96, TO BE FUNDED FROM BUDGETED FUNDS
Two bids were received for the janitorial services contract, with the low bid by Byrd Janitorial in the amount of $59,001
annually. This contract services City Hall, the Police Station, Service Center/Warehouse, Library, Visitors Center and
Records Retention building.
Councilmember Castille made a motion to approve Bid 00 -12, janitorial services contract to_Byrd Janitorial in an annual
amount of $59,001, and Councilmember Howard seconded the motion. The motion passed unanimously.
' CONSIDER AUTHORIZING STAFF TO EXECUTE CHANGE ORDER #2, FISH HATCHERY ROAD SEWER
LINE PROJECT, RELATIVE TO THE EXTENSION OF THE SEWER LINE AN ADDITIONAL 955'
AT A COST NOT TO EXCEED $33,400, TO BE FUNDED FROM PROJECT CONTINGENCY FUNDS
Councilmember Rex made a motion to approve Change Order #2 to the Fish Hatchery Road sewer line project to extend
a sewer line an additional 955' at a cost not to exceed $33,400, funded from contingency funds, and Councilmember Erb
seconded the motion. The motion passed unanimously.
CITY COUNCIL MEETING OF JUNE
1. Willow Street extension.
BOOK "S"
CITY MANAGERISTAFF REPORT
270
Mr. Hart stated that staff has contemplated the redesign of Willow Street extension to attempt to save some large trees, '..
but after reviewing all the information available, he is recommending that Willow Street remain three lanes (center turn lane)
for the entire route - from Bowers Boulevard to Sam Houston Avenue. Extensive landscaping will be added into the project.
The consensus of City Council was to leave the design of Willow Street as three lanes and replant trees in a better
location.
MAYOR'S ACTIVITY REPORT
1. Consider allocation of travel funds not to exceed $550 (registration, hotel, meals, mileage) for Councilmember Castil le
to attend the 2001 Legislative Briefing Workshop on June 30, 2000 in Dallas, Texas.
Councilmember Lunina made a motion to approve travel funds not to exceed $550 for Councilmember Castilla to attend
the 2001 Legislative Briefing Workshop on June 30 2000 and Councilmember Erb seconded the motion The motion
passed unanimously.
2. Consider granting an application for property tax exemption for the Eastham- Thomason House located at 906 Avenue
M, operating as the Whistler Bed and Breakfast, pursuant to the Property Tax Code - Recorded Texas Historical
Landmark.
Councilmember Castilla made a motion to deny granting an application for property tax exemption for the Eastham-
Thomas House located at 906 Avenue M. and Councilmember Howard seconded the motion The motion passed
unanimously.
3. Update on Council Visioning Retreat. I
Mayor Green stated that City Council met in a retreat and developed a Vision Statement and a Mission Statement. Many
issues were discussed and it is anticipated that some of these issues will be addressed in the upcoming budget.
4. TEX -21 Meeting Information.
Mayor Green stated that Councilmember Erb has agreed to be Council's representative for the TEX -21 Transportation
meetings.
EXECUTIVE SESSION
The City Council conducted a closed session under Texas Government Code, Chapter 551, for the following matter:
a. Section 551.072 - to deliberate the purchase, exchange, lease or value of real property or interest in real property, to
wit:
1. 16 acres adjacent to the Walker County Fairgrounds on FM 1791
AUTHORIZE STAFF TO SOLICIT BIDS FOR 16 ACRES ADJACENT TO THE WALKER COUNTY
FAIRGROUNDS ON FM 1791
Councilmember Howard made a motion to authorize staff to solicit written proposals for the purchase of 16 acres of land
the City owns adjacent to the Walker County Fairgrounds and Councilmember Lunina seconded the motion The motion
Passed unanimously.
ADJOURNMENT [7:50 P.M.j --
CL�Ctc
Danna Welter, City Secretary