MIN CC 11/09/1999CITY COUNCIL !MEETING OF NOVEMBER 9, 1999 BOOK "S" 238
MINUTES OF THE HUNTS VILLE CITY COUNCIL MEETING HELD ON THE 9TH DAY OF NO VEMBER, 1999, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER_, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor JoAnn Castille Officers:
Dave Luning Mark E. Erb Gene Pipes, City Manager
Vance Howard Steed Smith Paul Isham, City Attorney
Dan Davis Marjorie Rex Danna Welter, City Secretary
David Martinez
CITIZEN INPUT /INQUIRY
Karen Howard, Gloria Wright, Dr. Waller J. Toronjo, and Jim Ware spoke in favor of strengthening the no smoking ordinance in
restaurants and public buildings.
Mayor Green stated that City Council would discuss this issue in a work session.
INVOCATION
Invocation by Nicole Ramsey, Associate Director, Baptist Student Ministries.
MINUTES
Councilmember Castille made a motion to approve the October 26. 1999, minutes and Councilmember Rex seconded the motion.
The motion passed unanimously.
CONSIDER RESOLUTION 99 -11 -09.1 RELEASING THE TEMPORARY CONSTRUCTION EASEMENTS ,
FOR THE CONSTRUCTION OF THE WATER PIPELINE TO THE TENASKA PROJECT
Councilmember Rex made a motion to approve Resolution 99 -11 -09.1 releasing the temporary construction easements for the
construction of the water pipeline to the Tenaska project. and Councilmember Castille seconded the motion. The motion Passed
unanimously
CONSIDER MEMBERSHIP IN THE TEXAS COALITION OF CITIES ON FRANCHISED UTILITY
ISSUES (TCCFUI) AT A COST OF $1,750 FOR THE FIRST YEAR MEMBERSHIP
Councilmember Luning made a motion to approve membership in the Texas Coalition of Cities on Franchised Utility Issues
(TCCFUU at a first year cost of $1,750, and Councilmember Smith seconded the motion. The motion passed unanimously.
CONSIDER BIDS
I _ Purchase of Xerox 8825DDS Engineering Printer /Scanner from Reproduction Equipment Service, Inc., in an amount of $28,91 t.
Councilmember Castille made a motion to approve the purchase of a Xerox 8825DDS Engineering printer /scanner from Reproduction
Equipment Service, Inc., in an amount of $28.911, and Councilmember Rex seconded the motion. The motion passed unanimously.
2. Purchase of three Police Vehicles through HGAC in an amount of 560,389.70.
Councilmember Rex made a motion to approve the purchase of three police vehicles through HGAC in an amount of $60,389.70, and
Councilmember Davis seconded the motion. The motion passed unanimously.
3. Telephone System Upgrade by Lucent Technologies, Inc., at a cost of $65,000.
(Funding: 30 -57325 - $30,000; 30 -55030 - $5,000; 20 -55030 - S8,000; and 30 -57326 - $22,000)
Councilmember Rex made a motion to apnrove the telephone system upgrade by Lucent Technologies, lnc., at a cost of $65,000
and Councilmember Davis seconded the motion. The motion passed unanimously.
CONSIDER DIRECTION FOR PURSUING THE RESTORATION OF THE WYNNE HOME
Mayor Green recommended that this item be discussed in depth at a work session to be scheduled at a subsequent meeting.
Councilmember Davis made a motion to table the direction for Pursuine the restoration of the Wynne Home, and Councilmember
Castille seconded the motion. The motion passed unanimous]
CITY COUNCIL MEETING OF NOVEMBER 9, 1999 BOOK "S" 239
CONSIDER CONTRACT WITH THE HUNTSVILLE INDEPENDENT SCHOOL DISTRICT TO ADMINISTER
AND CONDUCT HEAP IN AN AMOUNT NOT TO EXCEED $23,969
Councilmember Rex made a motion to approve the contract with HISD to administer and conduct the HEAP program in an amou
not to exceed S23,969, and Councilmember Luning seconded the motion. The motion passed unanimously.
CONSIDER PROPOSAL BY ASH AND BROWNE ENGINEERING, INC., FOR PRELIMINARY
STREET COST ESTIMATES IN AN AMOUNT NOT TO EXCEED $20,500
After reviewing the list of streets included in the proposal, Mayor Green suggested adding a tie -in between Lake Road and F.
1374.
Councilmember Liming made a motion to approve a proposal by Ash and Browne Engineering, Inc., for preliminary cost estimat
in an amount not to exceed $20,500, with the Mayor's recommendation. and Councilmember Rex seconded the motion. The motif
passed unanimously.
CONSIDER NORTH ARTERIAL WORK ORDER #1 FOR DRAINAGE STRUCTURES, FENCING AND
GATES IN AN AMOUNT OF $82,620 TO BE FUNDED FROM CONTINGENCY FUNDS
Councilmember Davis made a motion to approve the North Arterial work order #1 for drainage structures, fencing and gates in the
amount of $82,620 to be funded from contingency funds, and Councilmember Howard seconded the motion. The motion passed
unanimously.
Mr. Pipes noted that the drainage structures were already in the plan, but have been oversized in this work order.
CONSIDER DEVELOPMENT OF AN ANNEXATION PLAN
Mayor Green stated that there have been some areas discussed previously that would be beneficial to the City to annex. The new
' legislation stipulates guidelines and deadlines for new annexation. City Attorney Paul Isham stated that Senate Bill 89, passed in the
last legislative session, is a re -write of the annexation law for Texas. That bill requires cities to adopt an annexation plan. The purpose
of the plan is to give a three year nonce that you intend to annex an area before annexation takes place. The law states that cities shall
adopt an annexation plan by December 31, 1999. However, there is not a penalty to not adopt a plan prior to that time. The penalty
is if you plan to annex property on or after December 31, 2002, then you have to put those properties in a plan. As stated, there are
some areas presently adjacent to the City that the Council from time to time has indicated that some discussion should occur regarding
annexation. Under the new law, the City can annex properties between now and December 31, 2002 without an annexation plan in
place. However, if you do list an area in an annexation plan, it does prevent annexation of that area for the three year period.
Regarding municipal services (water and wastewater), the new law states that a City must provide these within a two and one -half years
of annexation, unless there is a reasonable plan for providing those services longer than that period not to exceed four and one -half
years. There are several caveats in the new legislation regarding these services.
Mayor Green stated that he felt the City did not need an annexation plan at this time, but would add this issue to a work session
' in the near future.
MAYOR'S ACTIVITY REPORT
1. Consider Resolution 99 -11 -09.2 voting on nommee(s) for the Walker County Appraisal District Board of Directors for the 2000-
2002 term.
Mayor Green stated that the City is allocated 811 votes and recommended dividing those 811 votes evenly (115.86 each) between
the seven candidates on the ballot.
Councilmember Rex made a motion to approve Resolution 99 -11 -09.2 with 115.86 votes each for the seven nominees for the
Walker County Appraisal District Board of Directors for the 2000 -2002 term, and Councilmember Davis seconded the motion. The
motion passed unanimously
2. Update on the Texas Parks and Wildlife visit regarding the Huntsville State Park.
Mayor Green stated that he and others had met with Texas Parks and Wildlife in reference to the City acquiring Huntsville State
Park. Parks and Wildlife officials stated that they were prepared to budget monies of approximately $8 million to updatelrenovate the
Park and would prefer to keep it in their system.
3. Reminder — Annual Employee Service and Safety Awards, Friday, November 12, 1999, 2:00 p.m., City Service Centel
— Ribbon Cutting - FM 1791, Monday, November 15, 1999, 1:15 p.m.
4. Mr. Pipes announced that he had accepted ajob with the Sam Houston Memorial Museum and would be starting in January.
CITY COUNCIL MEETING OF NOVEMBER 9, 1999 BOOK "S" 240
CITY COUNCILMEMBER ACTION
Team Sports Agreement Councilmember Smith asked that staff review the park use agreement to see if the problems last summer haveI'.
been addressed or if the agreement needed to be modified.
Work Session. Councilmember Castille staled that she was glad that a work session was being planned to discuss various topics that
need attention, including the Wynne Home, the smoking ordinance, annexation and others. Councilmember Rex stated that she hoped
all Councilmembers would seriously consider the smoking ordinance and its effects on our citizens..
'.MEDIA INQUIRIES �
Wayne Sorge,KSAM, asked about the City Manager search. Mayor Green staled that he would visit with Waters Consulting Group
while at TML in Dallas later in the month and would schedule a time for reviewing the applicants in early December.
EXECUTIVE SESSION [6:35 p.m.]
1. land acquisition: arterial road right-of-way, Willow Street extension, and Fish Hatchery Road easements; and
2. personnel matter: final determination of Nixon appeal.
ADJOURNMENT [7:25 p.m.]
Danna Welter, City Secretary
l
J