MIN CC 10/26/1999CITY COUNCIL MEETING OF OCTOBER 26, 1999 BOOK "S" 234
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 26TH DAY OF OCTOBER, 1999, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBER:
William B. Green, Mayor JoAnn Castille Officers:
Dave Liming Mark E. Erb Gene Pipes, City Manager
Vance Howard Steed Smith Paul Isham, City Attorney
Dan Davis Marjorie Rex Danna Welter, City Secretary
David Martinez
FINANCE COMMITTEE MEETING ]4:30 p.m. - 4:55 p.m.]
to discuss end of year budget adjustments and encumbrances for FY 1999 -2000.
PUBLIC HEARING [5:00 -5:02]
Review the performance and obtain comments on the Texas Community Development 1997 Program Year Community
Development Fund Contract No. 717339.
Mayor Green convened the hearing. No comments. Mayor Green closed the hearing.
CITIZEN INPUT/INQUIRY
1. Tamara Chasteen. Ms. Chasteen stated that there were many individuals and organizations that did not receive a letter asking for
input in the Wynne Home end use survey. She suggested that the mailing list should be updated, even though it is substantial, to
be more inclusive.
th111911hr0 ULY
Invocation by Gene Pipes, City Manager.
MINUTES
Councilmember Rex made a motion to approvethe September 21,1999 minutes, and Councilmember Castille seconded the motion.
The motion passed unanimously.
ATTENDING CITIZEN: JOHN FORTNER, HISD, WITH PRESENTATION ON THE 1999 HEAP PROGRAM
Mr. Former presented a slide show on the HEAP Program.
CONSIDER REPORT ON THE RECOMD'fENDED USE OF THE WYNNE HOME
Ms. Paul stated after review of the submitted public comments her recommendation for the Wynne Home is:
It is recommended that the City of Huntsville give serious consideration to converting Wynne Home into a
Cultural Arts Center (primary function) with
Meeting space for local community groups (secondary function) and
• Administrative offices for program management staff (secondary function).
The Cultural Arts Center concept, while perhaps more challenging to implement than some of the other proposals, is recommended
because it's primary function ranks particularly high in the following key areas:
• Consistency with the donor's expressed wishes
Ability to permanently fill a perceived gap in current community programs and services
Diversity of related functionality and audiences reached
Likelihood of leveraging community resources through collaborative efforts, shared commitment to a common goal
Financial feasibility, including potential to attract and to generate revenues
Obviously, meeting space is at a premium in Huntsville. The greatest number of individuals and groups will be served by attempting
to ensure that the Cultural Arts Center space is appropriate to and made available for meetings. It was suggested that movable panels G
be used to expand art gallery/exhibit space; the panels could be stored when rooms were needed for other purposes. However, care
should be taken that any secondary use of the Center supports and enhances its goals and operations.
Mayor Green thanked Ms. Paul for her report.
CITY COUNCIL MEETING OF OCTOBER 26, 1999 BOOK "S" 235
CONSIDER ORDINANCE 99 -10 -26.1 REQUIRING ENTERGY GULF STATES TO BOOK AND HOLD REVENUES 1'
FROM THE SALE OF POWER FROM THE RIVER BEND NUCLEAR STATION ATTRIBUTABLE
TO THE 281 MW ACQUIRED FROM CAJUN ELECTRIC COOPERATIVE IN A SUSPENSE
ACCOUNT PENDING FINAL DETERMINATION OF THE REGULATORY TREATMENT III
OF THAT PORTION OF RIVER BEND Vii'
Councilmember Rex made a motion to approve Ordinance 99-10-26.1 requiring Entergy Gulf States to book and hold revenues
from the sale of power from the River Bend nuclear station attributable to the 281 mw acquired from Cajun Electric Cooperative in 1,
a suspense accounting pending final determination of the regulatory treatment of River Bend and Councilmember Castille seconded i�
the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -10 -26.2 CORRECTING ORDINANCE 99 -24 ADOPTING THE TAX RATE
AND LEVYING TAXES FOR THE CITY OF HUNTSVILLE FOR FY 1999 -2000
Councilmember Lunjng made a motion to approve Ordinance 99 -10 -26.2 correcting Ordinance 99 -24 adopting the tax rate and
levyine taxes for the City of Huntsville for FY 1999 -2000 and Councilmember Smith seconded the motion. The motion passed
unanimously.
CONSIDER APPROVAL OF END OF YEAR BUDGET ADJUSTMENTS
Councilmember Luning made a motion to approve the end of year budget adjustments and Councilmember Howard seconded the
motion. The motion passed unanimously.
CONSIDER APPROVAL OF ENCUMBRANCES FOR FY 1999 -2000
Councilmember Luning made a motion to approve the encumbrances for FY 1999 -2000, and Councilmember Rex seconded the
' motion. The motion passed unanimously.
CONSIDER APPROVAL OF QUARTERLY TAX REPORT AND ADJUSTMENTS TO THE TAX ROLL
AS RECOMMENDED BY GROVER COOK, CHIEF APPRAISER
Councilmember Rex made a motion to approve the quarterly tax report with adjustments of (S2117.35) to the tax roll as
recommended by Grover Cook Chief Appraiser, and Councilmember Cash Ile seconded the motion. Themotionpassedunanimously.
CONSIDER AUTHORIZATION FOR THE MAYOR TO EXECUTE THE HIPAA EXEMPTION ELECTION
DOCUMENT AS RECOMMENDED BY THE EMPLOYEE HEALTH PLAN TRUSTEES
Councilmember Castille made a motion to authorize the Mayor to execute the HIPAA exemption election document as
recommended by the Employee Health Plan Trustees, and Councilmember Davis seconded the motion. The motion passed
unanimously.
CONSIDER BIDS
1. Bid 99 -28, cement stabilized sand, to Pavers Supply in an amount of $19.25 per cubic yard (pickup) and $23.25 per cubic yard
(delivered).
Councilmember Rex made a motion to approve Bid 99 -28 cement stabilized sand to Pavers Supply in an amount of $19.25 per
cy (pick up) and S23.25 per cy (delivered) and Councilmember Castillo seconded the motion. The motion passed unanimously.
2. Bid 99 -29, airport lighting installation, to F & W Electrical in an amount of $13,500.
Councilmember Davis made a motion to approve Bid 99 -29 airport lighting installation to F & W Electrical in an amount of
S13,500, and Councilmember Castillo seconded the motion. The motion passed unanimously.
3. Bid 00 -01, 15 passenger van, to Hillcrest Ford in an amount of 522,450.
Councilmember Howard made a motion to approve Bid 00-0L 15 passenger van to Hillcrest Ford in an amount of $22,450, and
Councilmember Rex seconded the motion. The motion passed unanimously.
4. Annual maintenance support on Intergraph System ISMP -630, in an amount of $24,652.17.
Councilmember Castille made a motion to approve the annual maintenance support on Intergraph System ISMP -630, in an amount
of $24,652.17, and Councilmember Davis seconded the motion. The motion passed unanimously.
5. Reject bids for Service Center renovation - neither company provided a bid bond and both bids exceeded estimated cost for the
CITY COUNCIL MEETING OF OCTOBER 26, 1999 BOOK "S" 236
project.
Mr. Wilder stated that this project had been bid several times before with the bids coming in over budget. He is in the process of
developing alternatives and requests that Council reject the current bids.
Councilmember Castillo made a motion to reject the bids for the Service Center renovation and Councilmember Rex seconded the
motion. The motion passed unanimously.
CONSIDER REQUEST BY JOHN OLSTA TO RELEASE A PROPOSED ROAD RIGHT -OF -WAY IDENTIFIED
IN THE CITY'S COMPREHENSIVE PLAN THAT RUNS THROUGH HIS PROPERTY
Councilmember Rex made a motion to release a proposed road right -of- -way identified in the City's Comprehensive Plan that runs
through John Olsta's property, and Councilmember Martinez seconded the motion. The motion passed unanimously.
CONSIDER AWARD OF CONTRACT NO. HV -031, FISH HATCHERY ROAD SEWER LINES, TO
APECK CONSTRUCTION COMPANY, INC., IN AN AMOUNT OF $2,140,063.30
AS RECOMMENDED BY WISENBAKER, FIX & ASSOCIATES
Councilmember Castille made a motion to award ContractNo. HV -031, Fish Hatchery sewer lines to Apeck Construction Company,
Inc.. in an amount of $2,140,063.30 contingent upon Texas Water Development Board approval, and Councilmember Martinez
seconded the motion. The motion passed unanimously.
CONSIDER APPROVAL OF TIMBER SALE CONTRACT WITH THE UNITED STATES FOREST SERVICE
IN AN AMOUNT OF $97,232.76
Councilmember Rex made a motion to approve the timber sale contract with the USES in an amount of $97,232.76, to be funded
from budgeted construction funds, and Councilmember Howard seconded the motion. The motion passed unanimously.
CONSIDER ORDINANCE 99 -10 -26.3 AMENDING TITLE 20, MOTOR VEHICLES AND TRAFFIC '
REPEALING A SCHOOL ZONE ON OLD HOUSTON ROAD
Councilmember Rex made a motion to approve Ordinance 99 -10 -26.3 repealing a school zone on Old Houston Road, and
Councilmember Castille seconded the motion. The motion passed unanimously.
CONSIDER APPROVAL OF EMPLOYING TWO ADDITIONAL INSPECTORS TO OVERSEE CAPITAL
IMPROVEMENT PROJECTS AT A TWO YEAR COST OF APPROXIMATELY 169,280
TO BE FUNDED FROM BUDGETED INSPECTION SERVICE FUNDS
Councilmember Rex made a motion to approve emplovinc two additional inspectors to oversee capital improvement projects at
an estimated two year cost of $169,280 and Councilmember Davis seconded the motion. The motion passed unanimously.
CONSIDER EXPENDITURE OF ENTERGY AUDIT REIMBURSEMENT FUNDS IN AN ESTIMATED
AMOUNT OF $325,000 FOR THE EXTENSION OF IOra STREET TO BE REPLACED
WITH CAPITAL STREET FUNDS UPON ISSUE OF DEBT
Councilmember Luning made a motion to approve the estimated expenditure of S325,000 for the extension of 10" Street from
Energy audit reimbursement funds to be replaced with Capital Street funds upon issue of debt. and Councilmember Rex seconded the
motion. The motion passed unanimously. NOTE: Councilmember Erb abstained from the vole.
CONSIDER APPROVAL OF PROPOSED THREE PHASE ELECTRIC SERVICE TO SEWER LIFT STATIONS
ON SIMMONS DRIVE AND FISH HATCHERY ROAD IN AN AMOUNT OF $18,464.18
Councilmember Rex made a motion to approve the proposed three phase electric service to sewer lift stations on Simmons Drive
and Fish Hatchery Road in an amount of S18,464.18, and Councilmember Howard seconded the motion. The motion passed
unanimously.
MAYOR'S ACTIVITY REPORT
1. Consider approval of Resolution 99 -10 -26.1 supporting the proposal by the Walker County Commissioner's Court to name State
Highway 19 as "the Thomas L. Randle Highway" from its intersection with Interstate 45, north to the Walker County line at
Riverside.
Councilmember Rex made amotionto approve Resolution 99 -10 -26.1 supporting the proposal by Walker County Commissioner's
Court to name SH 19 as the "Thomas L. Randle Highway" and Councilmember Davis seconded the motion. The motion passed -.
CITY COUNCIL MEETING OF OCTOBER 26, 1999 BOOK "S" 237
Ir
unanimously.
2. Consider 1999 transportation improvement program recommendations to the Texas Department of Transportation.
Councilmember Davis made a motion to approve the 1999 transportation improvement program recommendations, and
Councilmember Howard seconded the motion. The motion passed unanimously.
3. Consider approval of request by St. Thomas Catholic Church to close Avenue M between 16" and 17" Streets on October 3 l "from
Noon to 4:00 p.m. for the annual fall bazaar.
Councihnember Smith made a motion to approve the closing of Avenue M between 16" and 17'" Streets on October 31" from Noon
to 4:00 p.m. for the St Thomas Catholic Church annual fall bazaar, and Councilmember Liming seconded the motion. The motion
passed unanimously.
4. Consider approval of expenditure of funds in excess of $500 per council member to enable attendance to the Texas Municipal
League Annual Conference to be held in Dallas in November.
Councilmember Davis made a motion to approve expenditure of funds in excess of $500 per council member for the TML
convention and Councilmember Smith seconded the motion. The motion passed unanimously.
5. Reminder - - - October 23'a, 5'" Anniversary Celebration of the Sam Houston Statue Dedication;
- - - November 12", Annual Employee Service Awards.
6. Termination Appeal Hearing. Mayor Green stated that a termination appeal to City Council had been received by the City Secretary
from James R. Nixon. Mayor Green set the hearing for Tuesday, November 2, at 5:00 p.m.
' CITY COUNCILMEMBER ACTION
12" Street. Councilmember Smith asked about the maintenance of 12'" Street in front of the Walls Unit of TDCL Mr. Wilder stated
that the City has a lease agreement with TDCJ on that area and would check on who is responsible for maintenance.
Thank You. Councilmember Martinez stated that he was glad to be back, since he missed several meetings in September due to the
death of his sister. He thanked the Mayor and City Council for the plant.
MEDIA INQUIRIES
Wayne Sorge, KSAM, asked about where we go from here on the Wynne Home. Mayor Green stated that City Council would
review the report from Ms. Paul and it would probably be discussed in an upcoming work session.
EXECUTIVE SESSION 17:25 p.m.[
1. pending litigation: Hyvl suit, Neason property right to entry, Kimich suit, and AT &T et at v. City of Dallas (HB 1777); and
2. land acquisition: arterial road right -of -way, Willow Street extension, Sunset Lake property owners association easement;
Stewart/Vick property on East Sandy Creek.
ADJOURNMENT [8:15 p.m
Danna Welter, City Secretary