MIN CC 05/04/1999CITY COUNCIL MEETING OF MAY 4 1999
BOOK' S
207
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 4TH DAY OF MAY, 1999, IN THE CITY HALL,
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M.
The Council met in regular session with the following members present:
` COUNCILMEM13ER:
i
William B. Green, Mayor
Ron Lange
Officers:
Dave Luning
JoAnn Castille
Gene Pipes, City Manager
Vance Howard
Steed Smith
Paul Isham, City Attorney
Dan Davis
David Martinez
Danna Welter, City Secretary
Marjorie Rex
Mark E. Erb
FINANCE COMMITTEE MEETING ( 4:00 p.m. - 4:30 p.m.)
Discuss the quarterly budget adjustments and a request to make retroactive adjustment to the water bill of a congregate housing
facility.
PERSONNEL COMMITTEE MEETING (4:30 P.M. - 5:10 P.M.)
Executive Session to present the results of the annual performance evaluation of the Charter Officers to the City Council.
INVOCATION
Invocation by Mayor Pro Tem Ron Lange.
MINUTES
' Councilmember Castille made a motion to approve the minutes of April 13, 1999, and Councilmember Lance seconded the motion.
The motion passed unanimously.
CONSIDER ORDINANCE 99 -05 -04.1 CANVASSING AND CERTIFYING THE RESULTS OF THE
CITY OFFICER'S ELECTION OF MAY 1, 1999
Councilmember Lance made a motion to approve Ordinance 99 -05 -04.1 canvassing and certifying the results of the City Officer's
election of May 1 1999 and Councilmember Castille seconded the motion. The motion passed unanimously.
ADMINISTRATION OF THE OATH OF OFFICE TO THE
NEWLY ELECTED MEMBERS OF CITY COUNCIL
City Secretary Danna Welter administered the oath of office to: Bill Green, Mayor; Mark E. Erb, Councilmember Ward 1;
Dave Luning, Councilmember Ward 2; JoAnn Castille, Councilmember Ward 3; and Steed Smith, Councilmember Ward 4.
Councilmembers Erb and Smith introduced their families.
CONSIDER THE ELECTION OF A MAYOR PRO TEM
Councilmember Castille made a motion to elect Dan Davis as Mavor Pro Tem. and Councilmember Rex seconded the motion. The
motion passed unammousl
MAYOR'S ACTIVITY REPORT
1. Appointment of City Council standing committees.
Mayor Green stated that Councilmembers Davis, Rex, Castille and Martinez would be members of the Personnel Committee with
Councilmember Davis as chairman; and Councilmembers Luning, Howard, Smith and Erb wouldbe members of the Finance Committee
with Councilmember Luning as chairman.
2. Appointment of HGAC representative and alternate.
Councilmember Luning made a motion to appoint Councilmember Davis as representative of HGAC and Councilmember Rex as
alternate, and Councilmember Castille seconded the motion. The motion passed unanimously.
3. Establish date/schedule for City Council orientation for new and veteran members and staff.
Mayor Green asked that Councilmember Erb and Smith coordinate with City Manager Gene Pipes regarding a date for orientation
CITY COUNCIL MEETING OF MAY 4, 1999 BOOK "S" 208
Other members of Council are welcome to attend.
4. Consider Resolution 99 -05 -04.1 - nominee to fill the vacancy on the Appraisal District Board of Directors.
Councilmember Rex made a motion to approve Resolution 99 -05 -04.1. nominating James McComb to fill the vacancy on the
Appraisal District Board of Directors, and Councilmember Castille seconded the motion. The motion passed unanimously.
5. Update on "Welcome Home Steven" festivities.
Dee McFarland, Executive Director of the Huntsville - Walker County Chamber of Commerce updated City Council on the
impending plans for a parade, program and birthday party to be held in honor of Specialist IV Steven Gonzales.
CONSIDER QUARTERLY BUDGET ADJUSTMENTS
CONSIDER QUARTERLY TAX COLLECTION REPORT WITH ADJUSTMENTS AS
BY GROVER COOK, CHIEF APPRAISER
Councilmember Luning made a motion to annrove the quarterly budget Austments. and Councilmember Howard seconded the
motion. The motion passed unanimously.
Councilmember Luning made a motion to approve the quarterly tax collection report with adiustments of $16,130.94 as
recommended bv Grover Cook. Chief Appraiser, and Councilmember Rex seconded the motion. The motion passed unanimously.
CONSIDER SEWER UTILITY EXTENSION FOR STEVE DAWSON, 351.8 POWELL ROAD
AT A COST TO THE CITY OF $6,600
Councilmember Rex made a motion to approve a sewer utility extension for Steve Dawson 3518 Powell Road, at a cost to the City
of S6,600, and Councilmember Howard seconded the motion. The motion passed unanimously. '
CONSIDER WORK ORDERS #12 AND #13 TO THE WISENBAKER, FIX & ASSOCIATES ROBINSON CREEK
OUTFALL CONTRACT FOR THE DESIGN SERVICES REQUIRED TO PROVIDE SEWER SERVICE
TO THE MAJESTIC FOREST AREA AND ALONG THE WHITE AND SOWELL PROPERTY
AT A COMBINED COST OF $65,400, AND APPROVE RELATED CONSTRUCTION FUNDING
IN AN AMOUNT OF $177,500.00 TO BE FUNDED FROM THE ROBINSON CREEK WWI? CONTINGENCY
Councilmember Rex made a motion to approve work orders #12 and #13 to the Wisenbaker Fix & Associates Robinson Creek
Outfall contract in an amount of $65.400 and approve the related construction funding in an amount of $177,500 to be funded from
the Robinson Creek W WTP contingency, and Councilmember Howard seconded the motion. The motion passed unanimously.
CONSIDER LEASE AGREEMENT WITH THE FAA FOR A REMOTE COMMUNICATION OUTLET
Councilmember Howard made a motion to authorize the City Manager to sign a lease agreement with the FAA for a remote
communication outlet, and Councilmember Rex seconded the motion. The motion passed unanimously.
NOTE: Council asked staff to inquire about the maintenance on this outlet.
COUNCILMEMBER ACTION
Mayor Pro Tem/HGAC Update. Councilmember Davis thanked City Council on his election as Mayor Pro Tern and introduced his
wife Elsie. He also stated that he had been appointed Chairman of the Projects Review Committee.
Welcome. Councilmembers Rex, Howard and Luning welcomed Councilmembers Erb and Smith. Councilmember Luning introduced
his wife, Barbara. Councilmember Smith also welcomed new Councilmember Mark Erb.
Elkins Lake. Councilmember Smith stated that with the summer here, there may be a problem with four wheelers and golf carts in
Elkins Lake.
New Member. Councilmember Erb stated that he was glad to become a part of City Council and hoped to maintain the momentum
of his predecessor.
CITY COUNCIL MEETING OF MAY 4 1999 BOOK S" ELECTION ADDENDUM -
ORDINANCE NO. 99-12
A4N ORDINANCE CANVASSING THE RETURNS OFTHE REGULAR MUNICIPAL ELECTIONHELDWITHINTHECITY
OF HUNTSVILLE ON THE 1ST DAY OF MAY, 1999, FOR THE PURPOSE OF ELECTING TWO COUNCH.MEMBERS,
ONE FROM WARD ONE AND ONE FROM WARD FOUR; DECLARING THE RESULTS OF THE ELECTION; FINDING
THAT NOTICE OF THE ELECTION WAS DULY AND PROPERLY GIVEN, THAT THE ELECTION WAS PROPERLY
HELD AND RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE
§TATE. ORDINANCE NO. 99 -01
FOR COUNCILMEMBER, WARD ONE
MARK E. ERB 197
O. J. MOAK 101
FOR COUNCILMEMBER, WARD FOUR
STEED SMITH 321
ROBERT M. FEROW 85
Total voters casting ballots in Early Voting - 166 24 percent of total;
Total voters casting ballots in Precinct 102 - 190 27 percent of total;
Total voters casting ballots in Precinct 205 - 301 43 percent of total;
Total . voters casting ballots in Precinct 401 - 47 7 percent of total.
TOTAL NUMBER OF VOTERS CASTING BALLOTS IN THIS ELECTION 704
TOTAL NUMBER OF REGISTERED VOTERS - 102 2,936
TOTAL NUMBER OF REGISTERED VOTERS - 205 1,845
TOTAL NUMBER OF REGISTERED VOTERS - 401 2,848
TOTAL NUMBER OF REGISTERED VOTERS IN WARDS ONE AND FOUR 7,629
PERCENTAGE OF REGISTERED VOTERS WHO VOTED 9%
.................................................. ...............................
CITY OFFICER&ELECTIOR TRE$LWTS
UOTERS'BY OITY PRECINCTS
POSITION/
CANDIDATE
EARLY
102
205
401
TOTAL
WARD
Mark E. Erb
67
130
197
0.J. Moak
41
60
101
WARD
205 -39
Steed Smith
401 -6
243
33
321
Robert M. Ferow
205 -12
401 -1
58
14
85
102 -108
TOTAL
205 -51
190
301
47
704
401 -7
Total voters casting ballots in Early Voting - 166 24 percent of total;
Total voters casting ballots in Precinct 102 - 190 27 percent of total;
Total voters casting ballots in Precinct 205 - 301 43 percent of total;
Total . voters casting ballots in Precinct 401 - 47 7 percent of total.
TOTAL NUMBER OF VOTERS CASTING BALLOTS IN THIS ELECTION 704
TOTAL NUMBER OF REGISTERED VOTERS - 102 2,936
TOTAL NUMBER OF REGISTERED VOTERS - 205 1,845
TOTAL NUMBER OF REGISTERED VOTERS - 401 2,848
TOTAL NUMBER OF REGISTERED VOTERS IN WARDS ONE AND FOUR 7,629
PERCENTAGE OF REGISTERED VOTERS WHO VOTED 9%
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CITY COUNCIL MEETING OF MAY 4, 1999 BOOK "'S"- 209
ADJOURNMENT
Mayor Green recessed into EXECUTIVE SESSION [6:05 p.m. - 6:55 p.m.] to discuss:
a. real estate acquisition: right -of -way acquisition for water pipeline, arterial road project. Fish Hatchery Road sewer project
and Robinson Creek W WTP; 7" Street and Avenue M; 136 Street and Avenue M; Emancipation Park expansion, Eastham-
Thomason Park; house on Avenue M;
b. pending /contemplated litigation: Susan Hutchison v. Eddie Hutchison et al; David Kimich v. COH; Walter Kimich v. COH;
Smith building; and
c. personnel: continuation of the report on the annual evaluation of the Charter Officers (if needed).
Danna Welter, City Secretary