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MIN CC 11/19/1998CITY COUNCIL MEETING OF NOVEMBER 17, 1998 BOOK S 180 =_ MINUTES OF THEHUNTSVILLE CITY COUNCIL MEETING HELD ON THE I7THDAY OF NOVEMBER, 1998, IN THE CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. The Council met in regular session with the following members present: COUNCILMEMBER William B. Green, Mayor Ron Lange Marjorie Rex Dave Luning Vance Howard David Martinez JoAnn Matthews Ann James Dan Davis Officers: Gene Pipes, City Manager Scott Bounds, City Attorney Danna Welter, City Secretary FINANCE COMMITTEE (4:00 p.m. - 4:45 p.m.) meeting to consider: a) the annual investment report for FY 1997 -98; and 2) options relative to the issuance of the permanent debt to finance the arterial road improvements for Phase I of the project as presented by Joe Morrow and Boyd London of First Southwest Company. RECEPTION (4:45 p.m. - 5:10 p.m.) honoring the term of service of Ann James as Councilmember, Ward 4. CITIZEN INPUTIINQLIIRY None. INVOCATION Invocation by Glen Jalowy, Youth Minister, First Assembly of God. CONSIDER MINUTES OF OCTOBER 6 AND 20, 1998 Councilmember Matthews made a motion to approve the minutes of October 6, 1998 and Councilmember James seconded the motion. The motion passed unanimously. Councilmember Howard made a motion to approve the minutes of October 20. 1998, and Councilmember Rex seconded the motion. The motion passed unanimously. CONSIDER THE RESIGNATION OF ANN JAMES, COUNCILMEMBER, WARD 4 Councilmember James stated that it has been her privilege to have served with such an impressive body of people. Ms. James tendered her resignation and wished everyone love. Mayor Green accepted her resignation and stated that Council appreciates all she has done for the City. He stated that it has been a great three years and also that she has added a dimension that is important to Council. He thanked her for always acting in the best interest of the citizens of Huntsville as a whole and appreciate all she has done as a Councilmember. Councilmembers l; voiced their best wishes. CONSIDER ORDINANCE 98 -11 -17.7 ACCEPTING THE RESIGNATION OF ANN JAMES, AND ORDERING A SPECIAL ELECTION TO BE HELD ON JANUARY 16, 1999 FOR THE PURPOSE OF ELECTING A COUNCILMEMBER FOR THE UNEXPIRED TERM OF COUNCILMEMBER, WARD 4 Councilmember Rex made amotionto approve Ordinance 98-11-17.7 accepting theresignation of Ann James, and ordering a special election on January 16, 1999, for the purpose of electing a councilmember for the unexpired term of councilmember, ward 4, and Councilmember Matthews seconded the motion. The motion passed unanimously. NOTE: Councilmember James absent the remainder of the meeting. CONSIDER RESOLUTION 98 -11 -17.1 ADOPTING THE RECOMMENDATIONS OF THE PLANNING AND ZONING COMMISSION TO AMEND THE TRANSPORTATION MASTER PLAN TO INCLUDE THE ARTERIAL STREET IMPROVEMENTS Councilmember Rex made a motion to approve Resolution 98 -11 -17.1 adopting the recommendations of the Planning and Zoning Commission to amend the transportation master plan to include the arterial street improvements, and Councilmember Matthews seconded the motion. The motion passed unanimously. C MEETING OF NOVEMBER 17, 1998 BOOK "S" 181 CONSIDER ORDINANCE 98 -11 -17.2 ADOPTING A REVISED CODE OF ORDINANCES Consider Ordinance 98-11-17.2 adopting the revised code of ordinances and Councilmember Davis seconded the motion. The motion passed unanimously. CONSIDER ORDINANCE 98 -11 -17.3 AMENDING PART 21.04, SEXUALLY ORIENTED BUSINESS OF THE CODE OF ORDINANCES RELATED TO PERMITTING PROCEDURES Councilmember Matthews made a motion to approve Ordinance 98- 11.17.3 amending Part 21.04. Sexuallv Oriented businesses of the Code of Ordinances relating to permitting procedures and Councilmember Martinez seconded the motion. The motion passed unanimously. RATIFY AGREEMENT WITH WALKER COUNTY RURAL WATER SUPPLY CORPORATION TO JOINTLY PLBCHASE THE PINEY CREEK VILLAGE AND THE SUMMER PLACE WATER SYSTEMS FROM A.N.N.S. WATER SYSTEM Councilmember Davis made a motion to ratify the agreement with Walker County Rural Water Supply Corporation to jointly purchase the Piney Creek Village and the Summer Place Water Systems from A.N.N.S. Water System with WCRWSC paying a flat sum of $30,000. and Councilmember Lunine seconded the motion. The motion passed unanimously. !i �i CONSIDER ALL MATTERS INCIDENT AND RELATED TO APPROVING AND PUBLICATION OF it NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION INCLUDING it THE ADOPTION OF RESOLUTION 98 -01 -17.2 PERTAINING THERETO i Councilmember Rex made a motion to approve Resolution 98 -01-17.2 and all matters incident and related to approving and publication of notice of intention to issue certificates of obligation in the amount of $7,350,000. Councilmember Davis stated that he - ' would second the motion but amended it to be $7.500.000 and Councilmember Rex accepted the amendment. The motion passed i� unanimously. CONSIDER AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE DOCUMENTS TO PURCHASE THE RIGHT -OF -WAY FOR WILLOW STREET AT SOUTH SAM HOUSTON AVENUE IN AN AMOUNT OF $165,000 TO BE PAID FROM CAPITAL RESERVES AND REIMBURSED FROM THE ISSUANCE OF DEBT FOR THE ARTERIAL STREET PROGRAM Councilmember Davis made a motion to authorize the City Manager to execute documents to purchase the right- of -wav for Willow Street at South Sam Houston Avenue in an amountof S 165,000 to be paid from capital reserves and reimbursed from issuance of debt, and Councilmember Lange seconded the motion. The motion passed unanimously. CONSIDER THE QUARTERLY TAX REPORT FOR JULY THROUGH SEPTEMBER WITH ADJUSTMENTS TO THE TAX ROLL OF ($4,038.58) Councilmember Davis made a motion to approve the quarterly tax report for July through September 1998, with adjustments to the tax roll of ($4.038.58). and Councilmember Rex seconded the motion. The motion passed unanimously. CONSIDER BIDS 1. Ordinance 98 -11 -17.4, authorize issuance of equipment acquisition certificate of obligation for one new and unused 1998 6 -wheel tractor complete with manual fifth wheel and wet kit in the amount of $65,923.40 to Dallas Mack Sales, Inc. It was noted that this tractor will be a 1999 model. Councilmember Matthews made amotion to approve Ordinance 98 -11 -17.4, and Councilmember Rex seconded the motion. The motion passed unanimously. 2. Ordinance 98 -11 -17.5, authorize issuance of equipment acquisition certificate of obligation for one new and unused 1998 jcubic yard aluminum open top live floor trailer for hauling solid waste in the amount of $48,265.00, to Travis Body and Trailer, Inc. It was noted that this trailer would be a 1999 model. CITY COUNCIL MEETING OF NOVEMBER 17 1998 BOOK S' _ 182 Councilmember Rex made amotion to approve Ordinance 98-11-17.5, and Councilmember Matthews seconded the motion The motion passed unanimously. 3. Ordinance 98 -11 -17.6, authorizing publication of notice to bidders and notice of intention to issue certificates of obligation for one new and unused 1998 or newer diesel, medium truck cab and chassis. Councilmember Matthews made a motion to approve Ordinance 98-11-17.6, and Councilmember Davis seconded the motion I; The motion passed unanimously. i 4. Aeration System Improvements at the N. B. Davidson Wastewater Treatment Plant, in an amount of S138,000.00, to S & N Airflow, Inc. Councilmember Howard made a motion to approve aeration system improvements at the N B Davidson Wastewater Treatment Plant, as listed above and Councilmember Matthews seconded the motion The motion passed unanimously. 5. Bid 98 -18, complete removal, reconditioning/replacement, and reinstallation of pumping equipment on water well #20, in an amount of $32,257.00, to Weisinger Water Well, Inc. Councilmember Matthews made a motion to approve Bid 98 -18 repairs to water well k20 as listed above an d Councilmember Martinez seconded the motion. The motion passed unanimously. 6. Bid 99 -01, survey equipment, in an amount of $18,160.00 (includes trade of two Top Con surveying instruments), to Surveyors Instruments Company. Councilmember Matthews made amotion to approve Bid 99 -01 survey equipment as listedabove, and Councilmember Rex seconded the motion. The motion passed unanimously. 7. Bid 99 -06, submersible pump station, and Bid 99 -05, emergency /standby diesel generator (Post Office project), in the amounts of $32,725.00, to Pump and Power Equipment, and $18,770.00, to Waukesha Pearce, respectively. Councilmember Rex made amotion to approve Bid99 -06 and99 -05 aslistedabove and Councilmember Matthews seconded the motion. The motion passed unanimously. 8. Bid 99 -07, pickup trucks, in an amount of $35,900 (two '/, ton and two 3/4 ton), to Hillcrest Ford. Councilmember Matthews made a motion to approve Bid 99 -07 as listed above, and Councilmember Davis seconded the motion. The motion passed unanimously. 9. Reject Bid 99 -09, annual contract for the periodic purchase of concrete material. Councilmember Rex made a motion to reject Bid 99 -09, annual contract for the periodic purchase of concrete material, and Councilmember Matthews seconded the motion. The motion passed unanimously. MAYOR'S ACTIVITY REPORT 1. Consider Texas Department of Housing and Community Affairs notice of HOME Program application approval in an amount of $200,000 in project funds and $8,000 in administrative funds. Mayor Green stated that he had received a letter from the Texas Department of Housing and Community Affairs about the award of $208,000 in grant funds for occupied housing assistance. The contract will be on the December I agenda. 2. Consider gift of property to the Natural and Cultural Resources, Inc. Councilmember Lange made a motion to accept the gift of property , the Wvnne Home on 1I ^ Street and Councilmember Rex seconded the motion. The motion passed unanimously. .. 3. Consider an agreement with Oakwood Cemetery Association for maintenance of the historical part of the Cemetery. Councilmember Rex made a motion to approve the agreement with Oakwood Cemetery Association as stated above, and Councilmember Matthews seconded the motion. The motion passed unanimously. CITY COUNCIL MEETING OF NOVEMBER 17, 1998 BOOK "S" 183 4. Consider participation in the extension of Collard Street, with participation from the developers of the Lexington Apartments. Mr. Wilder stated that Glenn Isbell had visited with the developers of the Lexington Apartments to see if there was interest in seeing Collard Street extended to IH -45. Their project budget would only allow approximately $20,000 to be allocated to the street construction. Approximately 1525 linear feet of Collard Street exists as an open ditch section with two course penetration pavement. The remaining 900 linear feet to the west feeder has not been construction and would cost approximately $196,053 to build to development code standards. Additional property would need to be acquired at the west feeder road to construct a proper intersection. This property is currently for sale (one acre) for $87,120. The consensus of Council was that this was a viable project, and instructed staff to attempt to trade/or acquire the property necessary for an intersection at the west feeder. COUNCILMEMBER ACTION 1. Consider approval of an agreement with Houston Healthcare Purchasing Organization for a preferred provider cost containment feature, as presented by Councilmember Lange, member of the Employee Health Plan Board of Trustees. Councilmember Lange made a motion to approve an agreement with Houston Healthcare Purchasing Organization for a preferred provider cost containment feature and Councilmember Matthews seconded the motion. The motion passed unanimously. MLK Beautification. Councilmember Matthews stated that the Proud African Americans Organization is interested in keeping up the Martin Luther King Center. She asked that Mayor Green send a letter thanking them for this service project. Wedding. Councilmember Matthews stated that she would be getting marred on Saturday, December 5, at 6:00 p.m, at the Greater itZion Missionary Baptist Church. HOME Grant Councilmember Rex expressed her excitement about the HOME grant for occupied owner assistance. i HISD Bond Election. Councilmember Davis stated that he supported the HISD Bond Election and encouraged City Council support for this issue. Turkey Drop. Mayor Green reminded City Council about the City Service Awards Ceremony and Turkey Drop scheduled for Friday at 2:00 p.m. at the Service Center. BBQ Luncheon. Mayor Green also reminded City Council about the BBQ Luncheon at New Zion Barbeque with the Conroe City Council on Thursday at Noon. MEDIA INQUIRIES ADJOURNMENT 1 vA✓i/4fL L) le i _ Danaa Welter, City Secretary