MIN CC 11/11/1997CITY COUNCIL MEETING OF NOVEMBER 11, 1997 BOOK "S"
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MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE I 1 TH DAY OF NOVEMBER, 1997, IN THE CITY
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M.
The Council met in regular session with the following members present:
COUNCILMEMBERS
William B. Green, Mayor
Marjorie Rex
Dan S. Davis
Dave Luning
David Martinez
Ann James
Vance Howard
JOAmi Matthews
Ron Lange
Officers:
Gene Pipes, City Manager
Danna Welter, City Secretary
Scott Bounds, City Attorney
C1TILEN INPIIT/INQUIRY
D. Y. Buckles. Ms. Buckles stated that there are many areas of assistance in Huntsville, but none for water, sewer or garbage. She
suggested that the City create gift certificates for citizens to buy as gifts for whomever they would like. She offered to advertise the
program at Churches and other businesses.
Mayor Green commended her on the idea of gift certificates and stated that the City Manager would contact her about the possibility
of the program the following day.
Charles Smither. Jr. Mr. Stuffier stated that he attended the traffic study meeting and asked if the City has a copy of the plan for
public inspection. Mr. Pipes stated that we have a copy located at the City Engineer's office on Highway 75. Copies could be made
I of the executive summary. Copies should also be available at the Texas DOT office.
Mr. Smither also asked about the modified Parks Plan. He could not tell by the document if it was the modified version ans
suggested that something he added to show it had been modified.
He also stated that the building permit information was not in the agenda and thought the report should show all permits and not
only building permits. Mayor Green stated that he would look into this and see if Council felt this information was needed on a regular
basis.
Mr. Smither asked about the update information on the parking ticket tines. Mr. Bounds stated that the Municipal Court Judge felt
this was a fair fine. The State charges an $8.00 tax mud the City charges $10.00.
Mr. Smither stated that he has noticed address changes on 11145, He felt that from the work session earlier in the year, Council
did not approve the proposed changes to 11145, but sent back to staff for further action from Council. He overheard comments at the
Service Center that led him to believe that 911 address system was in effect and permits were being issued under that system. Mayor
Green stated that he would check into this issue.
INVOCATION
Invocation by J. D. Schindler, Director of General Services.
CONSIDER MINUTES OF SEPTEMBER 9, OCTOBER 14 AND NOVEMBER 3, 1997
Councilmember James made a motion to approve the minutes of September 9. 1997, and Councilmember Rex seconded the motion.
The motion passed unanimously.
Councilmember Rex made a motion to approve the minutes of October 14. 1997, and Councilmember Matthews seconded the
motion The motion passed unanimously
Councilmember Davis made a motion to approve the minutes of November 3. 1997. and Councilmember Lange seconded the
motion The motion passed unanimouslv
CONSIDER OCTOBER TAX REPORT WITH ADJUSTMENTS TO THE LEVY
AS RECOMMENDED BY CHIEF APPRAISER GROVER COOK
Councilmember Rex made a motion to approve the October tax report with adjustments m the levy, and Councilmember Matthews
,I seconded the motion The motion passed unanimously.
CONSIDER APPROVAL OF S40,000 TO PURCHASE UTILITY BILLING AND
CASH RECEIPTING MODULE FROM PENTAMATION
Ms. Allen stated that included in the FY 1997 -98 budget is $40,000 for purchase of utility billing and cash receipting modules.
She is requesting that Council authorize the City Manger to enter into a contract with Pentaniation for these modules at a cost of
CITY COUNCIL MEETING OF NOVEMBER 11, 1997 BOOK 'S" 118
Q39 720 ($18 400 for software and application maintenance fees and $21,320 for estimated other support services).
, ,
Councilmember Matthews made a motion to authorize the Citv Manager to enter into a contract with Pentamation for the purchase
of utiliri billing and cash receipting modules in an amount not to exceed $39,720, and Councilmember Rex seconded the motion. The
motion passed unanimously.
CONSIDER ORDINANCE 97 -11 -11.1 AUTHORIZING PUBLICATION AND NOTICE TO BIDDERS
AND NOTICE OF INTENTION TO ISSUE A CERTIFICATE OF OBLIGATION FOR A
DIESEL POWERED CHEPSPREADER
Councilmember James made a motion to approve Ordinance 97-11-11.1 authorizing publication and notice to bidders and notice
of intention to issue a certificate of obligation for a diesel Dowered chinspreader. and Councilmember Howard seconded the motion.
The motion passed unanimously.
CONSIDER AMENDMENT TO THE WISENB.AKER, FIX & ASSOCIATES CONTRACT TO ALLOCATE
$20,000 FOR THE NEGOTI.ATION OF EASEMENTS WITH THE U. S. FOREST SERVICE IN THE
FISH HATCHERY ROAD AREA
Mr. Wilder stated that $2,000 was initially budgeted for U. S. Forest Service coordination on the Fish Hatchery area sewer line
easements. To date, services have been provided in the amount of $7,716.46 and it is anticipated that additional work may be required.
Staff is requesting that Council increae this budget item to $20,000.
After Council discussion, it was decided that the budget item would be increased to $10,000. If further work becomes necessary,
Council would appropriate monies at that time.
Councilmember Lange made a motion to annrove an increase to the budget for U S Forest Service easement negotiations to
$10,000, and Councilmember Martinez seconded the motion The motion passed unanimously.
CONSIDER APPROVAL OF UTILITY LINE ENCASEMENT FOR THE F.M. 1791 EXTENSION
IN THE AMOUNT OF $3,500
Councilmember James made a motion to aoorove the utility line encasement for the F M 1791 extension in the amount of $3,501
and Councilmember Davis seconded the motion The motion passed unanimously.
CONSIDER APPROVAL TO ENTER INTO A CONTRACT WITII ALAN PLUMMER ASSOCIATES, INC.
TO PERFORM AN ENGINEERING STUDY OF THE CITY'S WATER SYSTEM AND DISTRIBUTION SYSTEM
TO IDENTIFY ANY PROBLEMS ASSOCIATED WITH THE CITY'S WATERSYSTEM RELATED
TO `BROWN WATER" AND "TASTE AND ODOR PROBLEMS"
Councilmember Luning made a motion to approve a contract with Alan Plummer Associates Inc to perform an engineering studv
on the City's water and distribution system and Councilmember James seconded the motion The motion passed unanimously.
MAYOR'S ACTIVITY REPORT
1. Consider Resolution 97 -11 -11.1 creating a Sister City Council.
Councilmember Rex made a motion to annrove Resolution 97-11-11.1 creating a Sister City Council. and Councilmember Lange
seconded the motion. The motion passed unanimously.
2. Consider Resolution 97 -11 -11.2 determining the vote of the City Council for candidate(s) to the Board of Directors of the Walker
County Appraisal District.
Mayor Green stated that he recommended splitting the City's votes between the incumbent members of the District.
Councilmember Rex made a motion to approve Resolution 97-11 -11 2 splitting the City's votes between the incumbent members
of the WCAD and Councilmember Davis seconded the motion The motion passed unanimously.
3. Consider reallocation of $4,030 of monies for computer equipment for the Sam Houston Statue Visitor Center-
Councilmember I unina made a motion to reallocate $4.030 to the Sam Houston Statue Visitor Center for computer equipment.
and Councilmember Matthews seconded the motion The motion passed unanimously.
I
CITY COUNCIL MEETING OF NOVEMBER IL 1997 BOOK "S"
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1. Consider approval of Walker County Public Safety Communications Center agreement with Walker County, as presented by
Councilmembers Luning and Howard.
Councilmember Lunine made a motion to approve an agreement with Walker County for a Public Safety Communications Center.
and Councilmember Howard seconded the motion. The motion Passed unanimously.
Texas Municipal League. Councilmember Martinez stated that he attended TML for the first time this year and it was very informative.
MEDIA INQUIRIES
None.
ADJOURNMENT
Recess into EXECUTIVE SESSION to discuss pending litigation - GSU /Entergy, Townsend, and Hyvl. [8:05 p.m. - 8:30 p.m.]
Danna Welter, City Secretary