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MIN CC 02/24/1997CITY COUNCIL MEETING OF FEBRUARY —4 ,1997 BOOK "S" 74 - MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE,*FH DAY OF FEBRUARY, 1997, IN THE CITY I HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. The Council met in regular session with the to] lowing members present: COUNCILMEMBERS: William B. Green, Mayor Dave Luning Officers: Dan S. Davis David Martinez Gene Pipes, City Manager Ronald L. Lange JoAnn Matthews Scott Bounds, City Attorney Ann James Marjorie Rex Danna Welter, City Secretary ABSENT: Vance Howard EXECUTIVE SESSION [5:00 p.m. - 5:20 p.m.] to discuss contemplated litigation - McDonald Creek drainage. INVOCATION Invocation by Arnold Cochran, Southside Church of Christ. CONSIDER THE MINUTES OF FEBRUARY 5, 1997 Councilmember Rex made a motion to approve the minutes of February 5 1997 and Councilmember Matthews seconded the motion. The motion passed unanimously. (NOTE' Councilmember Howard absentl ATTENDING CITIZENS 1. Gene Myrick. Public Library Board and Friends of the Library to inform City Council about the plan for a 30 Year anniversary celebration for the Huntsville Public Librarv. and a proposed Pill to the Library by the Friends of the Library of computer terminals for CD rom access at the general circulation and genealogy stations. Mr. Myrick stated that the Public Library Board and Friends of the Library would like City Council's approval on two projects. 1) Susan Wilkins has suggested that the City have a celebration to coincide with the 30th anniversary of the Huntsville Public Library (October 16th). She has proposed to have a campaign called "a mountain of books" where 5000 books would be sought - new books, gently used books, or donations. The Library Board approved this project, and the Friends of the Library have endorsed the project, and agreed to do the mechanics - collecting books and money for the period August 16 through October 16. Books collected that are not appropriate for the Library would be sold at a sale, with the proceeds being used for the Library. Councilmember Rex made a motion to approve the "mountain of books" oroiect and Councilmember James seconded the motion Councilmember Lange stated that last year the Library was renovated and asked about the space limitations for these books. Ms. Hunter, Librarian, stated that the Library was at capacity and the donations received would be put on the shelf at a hook for book replacement. Old, dilapidated and outdated books would be replaced with the new volumes. Mr. Myrick stated that it is the intention of the Library Board that this project not supplant but rather supplement the Library's annual book budget from the City. A vote was taken. The motion passed unanimously. 2) Mr. Myrick stated that Friends of the Library would like to fund one of decision packages that were not funded during the last fiscal year's budget for the Library. This project was for one on -line public access catalog terminal and one staff terminal and establish a dedicated CD -ROM station and upgrade the HUB. The Friends of the Library would like to donate $5,000 for this project. Councilmember Lange made a motion to approve the donation of $5,000 for the Library to fund the above listed equipment and Councilmember Matthews seconded the motion The motion passed unanimously. CONSIDER MONTHLY TAX REPORT FOR JANUARY WITH ADJUSTMENTS TO THE LEVY AS RECOMMENDED BY GROVER COOK, CHIEF APPRAISER !; Councilmember Davis made a motion to approve the January tax reports with adiustments to the levy as recommended by Chief i it Appraiser Grover Cook and Councilmember Rex seconded the motion The motion passed unanimously. CONSIDER ACCEPTANCE AND AUTHORIZE PAYMENT OF A RUBBER TIRE LOADER IN THE AMOUNT OF $86,300 TO BE PAID FROM CAPITAL STREET FUNDS Patricia Allen stated that rather than finance the rubber tire loader, she is proposing that the equipment be paid from Capital Street funds. CITY COUNCIL MEETING OF FEBRUARY 24, 1997 BOOK "S" 75 This option would reduce the amount available to supplement the General Fund; the offset would be that the funds would not be needed for debt service. Councilmember Davis made a motion to authorize pavment of a rubber tire loader in the amount of $86.300 from Capital Street funds and Councilmember James seconded the motion The motion passed unanimously. CONSIDER A CONTRACT FOR SEWER IMPROVEMENTS WITH LIEN WITH BRENDON KELLEY IN TILE AMOUNT OF $664.12 ($38.67 FOR 18 MONTHS) Councilmember Lunine made a motion to approve a contract for sewer improvements with lien with Brendon Kelley in the amount of $664 12 and Councilmember Davis seconded the motion The motion passed unanimously. CONSIDER ORDINANCE 97 -2 -25.1 AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC OF THE CODE OF ORDINANCES AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF ITS CODE OF ORDINANCES BY ESTABLISHING NO PARKING ZONES ON THE WEST SIDE OF AVENUE H NEAR 16TH STREET. ON BOTH SIDES OF AVENUE N NEAR 11TH STREET, ON THE EAST SIDE OF SH 75 NORTH NEAR I1145, ON BOTH SIDES OF RIVER OAKS DRIVE NEAR BROOKHOLLOW DRIVE; REPEALING A NO PARKING ZONE ON THE NORTH SIDE OF BROOKHOLLOW NEAR RIVER OAKS DRIVE; AMENDING SCHOOL SPEED LIMIT ZONES BY THE ADDITION OF A SCHOOL ZONE SIGN ON THE EAST SIDE OF AVENUE J NEAR 9TH STREET; PROVIDING A PENALTY OF UP TO $500 A DAY FOR VIOLATIONS; MAKING OTHER FINDINGS AND PROVISIONS RELATED THERETO; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Councilmember lames made a motion annrove Ordinance 97-2-25.1 amending Chanter 12 Motor Vehicles and Traffic of the Code of Ordinances with various chances as listed in the caution and Councilmember Martinez seconded the motion The motion passed unanimously. CONSIDER EMERGENCY REPAIRS TO WATER WELL #14 IN AN AMOUNT NOT TO EXCEED $47,000 Councilmember Rex made a motion to approve emergency repairs to water well #14 in an amount not to exceed $47,000, and Councilmember Matthews seconded the motion The motion passed unanimously. CONSIDER REQUEST BY THE HUNTSVILLE ARTS COMMISSION TO ORDER VIDEOS OF WALKER COUNTY STORIES ($900) TO BE PAID FROM UNALLOCATED FUNDS FOR ARTS PROJECTS Councilmember James made a motion to approve the request by the Arts Commission to order videos of Walker County Stories in the amount of $900 and Councilmember Davis seconded the motion. The motion passed unanimouslv. CONSIDER AN AGREEMENT WITH THE HUNTSVILLE FAMILY YMCA TO ADMINISTER AND CONDUCT ALL AQUATIC PROGRAMS FOR THE CITY AT THE CITY'S KATE BARR ROSS PARK FACILITY DURING THE 1997 SUMMER SEASON FOR A COST OF $9,500 Councilmember Lr nine made a motion to approve an agreement with the Huntsville Family YMCA to administer and conduct all aquatic programs for the Citv at its pool facility during die 1997 summer season for a cost of S9.500 and Councilmember James seconded the motion The motion passed unanimously. CONSIDER ORDINANCE NO. 97-2-25.2 AMENDING AND RATIFYING THE EMPLOYEES MEDICAL BENEFIT PLAN AND AMENDING THE STRUCTURE OF THE BOARD OF TRUSTEES Councilmember Rex made a motion to annrove Ordinance 97-2-25.2 amending and ratifying the Employees Medical Benefit Plan and amending the structure of the Board of Trustees. and Councilmember Lange seconded the motion. The motion passed unanimously. SISTER CITY VISIT FROM NIIHARU VILLAGE, JAPAN Mr. Schindler stated that the Sister City Committee has met twice to look at Ore Sister City Program. Prior to the formation of this committee, representatives from Niiharu Village had planned to visit the City and have an exhibition at the Trade Expo on March 11. The delegation will arrive in Huntsville on March 6, visit Huntsville Schools on the 7th, tour south Texas over the weekend, and on Monday, the l Oth, the Mayor will meet the delegates and exchange gifts, with a reception to follow. On Tuesday, the delegation will have a exhibition at die Trade Expo, and will return to Japan on Wednesday. CITY COUNCIL MEETING OF FEBRUARY.*, 1997 BOOK "S" MAYOR'S ACTIVITY REPORT 76 1. Consider appointments to the Employee Medical Benefit Plan Board of Trustees. '.. Mayor Green stated that with Council approval he is appointing Ron Lange (Chairman), J. D. Schindler (Director of General Services), Ann Olsta (Citizen), David White (Citizen), and Alexander Archie (City employee) to the Employee Medical Benefit Plan Board of Trustees. Councilmember Davis made a motion to approve the Mayor's appointments to the Employee Medical Benefit Plan Board of Trustees and Councilmember Rex seconded the motion The motion passed unanimously. 2. Consider request from the Chamber of Coannerce for $1400 from the reserve occupancy funds ($900 for Visitor Services Seminar and $500 for Tourism Issue of the TML Magazine). Councilmember James made a motion to approve the remtest for $1400 from the reserve occupancv funds by the Chamber of Commerce. and Councilmember Rex seconded the motion Councilmember Lange stated that these items are general operated expenses and should be budgeted for through the Chamber's annual budget. He is not in favor of draining the reserve funds for these expenditures. Councilmember Luning agreed with Councilmember Lange that these items should have been budgeted expenses but will vote for this request. All voted for. except Councilmember Lange. The motion passed 7 -1 CITY COUNCILMEMBER ACTION Recycline. Councilmember James stated that she was contacted by a constituent recently and asked to attend a meeting on recycling. Apparently, Sanitation Superintendent Cindy Blaylock was also contacted. She now realized that they were used as focal points for the meeting. She stated that she would not compromise the City or represent the Council without authorization and advice. Councilmember Luning stated that he was also contacted regarding the recycling meeting and does plan to attend the next meeting to keep up on the issue. Councilmember Lange stated that if Councilmember James and Cindy Blaylock were going to represent the City on the recycling issue he hopes that before the committee comes to the Council that they understand recycling is a long process. It begins when the product is made until it is recycled (i.e. put into a new product). The most important thing if the City does begin curbside recycling, or any type of recycling, is that those products are actually going to be recycled and not stored in buildings and it is economically feasible. Library. Councilmember Matthews stated that the City of Nacogdoches has recently renovated a vacant building into their City's new library. She would like the staff to review the sites available in Huntsville. None. MEDIA INQUIRIES ADJOURNMENT VDanna Welter, City Secretary