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Monthly Posted Agenda - 3/1/2014 PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins John K. Smither Christ Ray Black Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA MONDAY MARCH 3 2014 - 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 13, 2014. B. Presentation, discussion and/or possible action on the reduction of green space properties. C. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 3, 2014 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compli nce with Chapter 551, Texas Governm nt Co e. Date of Posting: q I L4D B Time of Posting: Taken Down: PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins John K. Smither Ray Black � Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD AGENDA MONDAY, MARCH 3, 2014 - 12:00 P.M. Huntsville City Hall - Large Conference Room 1212 Avenue M, Huntsville, Texas 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 13, 2014. B. Presentation, discussion and/or possible action on the reduction of green space properties. C. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 3, 2014 was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: W 4y: &aL Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Civ„61-4 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 `�' Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MARCH 4,2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M,HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation in honor of Texas Week - Proclamation recognizing Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 18,2014.[Lee Woodward,City Secretary] b. Adopt Ordinance 2014-22,denying the Entergy rate increase request and approving a recommended settlement,second reading.[Leonard Schneider,City Attorney] c. Authorize the City Manager to submit an application to the Houston-Galveston Area Council (H-GAC) for a Homeland Security Grant in the amount of$77,500.00.[Dr.Sherry McKibben,Neighborhood Resources Director] 6. STATUTORY AGENDA a. FIRST READING Presentation, discussion, and possible action to consider award of bid for the East Mosley Lane Reconstruction (project No. 10-10-24) and adopt Ordinance 2014-24 for associated budget amendment, first reading. [Aron Kulhavy,Director of Community and Economic Development] b. FIRST READING Presentation, discussion,and possible action to consider authorizing the City Manager to purchase one Pierce Impel 75' Custom Cab Ladder Truck, for the Fire Department, first reading. [Fire Chief Tom Grisham and Fleet Manager Mike Clouds] c. Presentation, discussion, and possible action to consider authorizing the City Manager to enter into a Chapter 380 agreement with Kroger Texas, L.P. to waive all permit and inspection fees. [Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, and possible action to consider accepting the award for the FEMA cost overrun for the Community Safe Room.[Dr.Sherry McKibben,Neighborhood Resources Director] e. Presentation, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with J.R. Miller and Associates for a Transfer Station Feasibility Study and Conceptual Design (Project No. 13-06-03) and adopting Ordinance 2014-25 for associated budget amendment.[Carol Reed,Director of Public Works] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING Presentation, discussion,and possible action to adopt Ordinance 2014-23,authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2014,first reading.[Leonard Schneider,City Attorney) b. Presentation,discussion,and possible action to adopt the Mayor and City Council's 2014 Strategic Plan.[Mayor Woodward] c. Presentation, discussion, and possible action to nominate LTC Rob McCormick and Jeffrey Clark to open positions on the City of Huntsville, Texas Veterans Affairs Advisory Board, and April McCormick to an open adult position on the Youth Advisory Board.[Mayor Woodward] d. City Manager's Report ' 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. S. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT ndiscussion of n i ms covered b this notice Ci Council determines that a Closed or Executive session *If,during the course of the meeting and any to y City T Government Code Chapter 551 Sections:551.071—consultation with of the Council is required,then such closed meeting will be held as authorized b axes Go e , eQ 9 Y ap counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding thea appointment, employment, evaluation reassignment, duties, discipline, or dismissal of a public officer or 9 Pe PPo9 P employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other i matters as authorized under n r the axes T Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above the CityCouncil will reconvene in Open n n items addressed during Executive Session. Session in order to take action rf necessary,o the to s , ry. 9 CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 4,2014 City Council Agenda was posted 9n the City Ha ulletin board,a place convenient and readily accessible to the general public at all times, and to a C' 's website, www.hun 'lletx.gov, lance with Chapter 551,Taxes Goverpment fod . DATE OF POSTING: 1 TIME OF POSTING: a pm Voodward,City Secret TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �' Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MARCH 4,2014 6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M,HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation in honor of Texas Week - Proclamation recognizing Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 18,2014.[Lee Woodward,City Secretary] b. Adopt Ordinance 2014-22, denying the Entergy rate increase request and approving a recommended settlement,second reading.[Leonard Schneider,City Attorney] c. Authorize the City Manager to submit an application to the Houston-Galveston Area Council (H-GAC) for a Homeland Security Grant in the amount of$77,500.00.[Dr.Sherry McKibben,Neighborhood Resources Director] 6. STATUTORY AGENDA a. FIRST READING Presentation, discussion, and possible action to consider award of bid for the East Mosley Lane Reconstruction (project No. 10-10-24) and adopt Ordinance 2014-24 for associated budget amendment, first reading. [Aron Kulhavy, Director of Community and Economic Development] b. FIRST READING Presentation, discussion, and possible action to consider authorizing the City Manager to purchase one Pierce Impel 75' Custom Cab Ladder Truck, for the Fire Department, first reading. [Fire Chief Tom Grisham and Fleet Manager Mike Clouds] c. Presentation, discussion, and possible action to consider authorizing the City Manager to enter into a Chapter 380 agreement with Kroger Texas, L.P. to waive all permit and inspection fees. [Aron Kulhavy, Director of Community and Economic Development] d. Presentation, discussion, and possible action to consider accepting the award for the FEMA cost overrun for the Community Safe Room.[Dr.Sherry McKibben, Neighborhood Resources Director] e. Presentation, discussion, and possible action to consider authorizing the City Manager to enter into an agreement with J.R. Miller and Associates for a Transfer Station Feasibility Study and Conceptual Design (Project No. 13-06-03) and adopting Ordinance 2014-25 for associated budget amendment.[Carol Reed,Director of Public Works] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. FIRST READING Presentation,discussion,and possible action to adopt Ordinance 2014-23,authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2014,first reading.[Leonard Schneider,City Attorney] b. Presentation,discussion,and possible action to adopt the Mayor and City Council's 2014 Strategic Plan.[Mayor Woodward] c. Presentation, discussion,and possible action to nominate LTC Rob McCormick and Jeffrey Clark to open positions on the City of Huntsville, Texas Veterans Affairs Advisory Board, and April McCormick to an open adult position on the Youth Advisory Y Board.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 4,2014 City Council Agenda was post on the City Hall bulletin board,a place convenient and readly ac Bible to the general public at all times, and to the Cl 's website, www.h villetx.go , compliance with Chapter 551,Texas Governent C e. DATE OF POSTING: a/p/— I TIME OF POSTING: `7 a pm Woodward,City Secre ry TAKEN DOWN: H a pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager,Ex-Officio Reggie Lepley I%- David Zeller,Ex-Officio James Patton . . Jordan Herrin �,' NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, MARCH 5,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the March 5,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the no I public at I times, and to the City's website, www.huntsvilletx.gov,in pilo with Chapter 551,Texas Government DATE OF POSTING: TIME OF POSTING: ' Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager, Ex-Officio Reggie Lepley k 4% David Zeller,Ex-Officio James Patton GH Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY, MARCH 5,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's of&*(936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—1 hereby certify that a copy of the March 5,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov,inpIla with Chapter 551,Texas Government 76 DATE OF POSTING: ) H TIME OF POSTING: oodward,City secretary TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Hai Don H.Johnson,At Large Position 3 47 . Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 6,2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussiordquestions regarding FY 2013 Financial Audit by Pattillo,Brown,&Hill 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 6, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the eral public at all ti es, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas overnment Code. DATE OF POSTING:,9 �I ) I TIME OF POSTING: l 1 (:* ard,City Secretary DATE TAKEN DOWN: ( t t CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 N Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 6, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussion/questions regarding FY 2013 Financial Audit by Pattillo,Brown,&Hill 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 6, 2014, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public II times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas overnment e. DATE OF POSTING: TIME OF POSTING: ( Lee ward,City Secretary DATE TAKEN DOWN: i WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT. CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MARCH 6,2014 9:00 A.M. WALKER COUNTY SHERIFF'S OFFICE TRAINING ROOM 717 FM 2821, SUITE 500 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour,and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. r Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. IIl. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated October 24,2013. 2. Discuss and/or approve renewal of Texas Commission on Law Enforcement Data Distribution System(TCLEDDS) in the amount of$295.00 from budgeted funds. j 3. Discuss and/or approve a modification to the hiring process due to changes/requirements with TCOLE 4. Discuss and/or approve hiring an outside source to complete data entry into the CAD (Computer Aided Dispatch) for implementation of fire department box alarms. INFORMATION ITEMS A. 2013 Director Report B. Citizen Input C. Media VI. ADJOURN On this February 28.2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director 1,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on February 28,2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. (� FILED FOR POSTING G1 193IN D116 2�;rn At clock )M 1 FEB 2 8 201 . L-.., _.._. K.A. French, County Cierk A AL(ER COU TY 1 1 Deputy WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES,JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, VICE CHAIRMAN MATT BENOIT. CITY MANAGER JEFF DUGAS, CITY REPRESENTATIVE DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MARCH 6, 2014 9:00 A.M. WALKER COUNTY SHERIFF'S OFFICE TRAINING ROOM 717 FM 2821, SUITE 500 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq.of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve minutes from the meeting dated October 24,2013. 2. Discuss and/or approve renewal of Texas Commission on Law Enforcement Data Distribution System (TCLEDDS) in the amount of$295.00 from budgeted funds. 3. Discuss and/or approve a modification to the hiring process due to changes/requirements with TCOLE 4. Discuss and/or approve hiring an outside source to complete data entry into the CAD (Computer Aided Dispatch) for implementation of fire department box alarms. INFORMATION ITEMS A. 2013 Director Report B. Citizen Input C. Media VI. ADJOURN On this February 28,2014,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director 1,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on February 28,2014,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. FILED FOR POSTING °I'c t • G�lo� - At 2-' -0 0'-I©Gk �FtB 2 8 2014 K.A. t=rench, County Clerk 42L, COU ?Y 'FI Deputy CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson IL Bill Barry Tommy Cummings �M� Marilyn Soffar Leroy Hilton n S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA MARCH 6,2014 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. CONSIDER the minutes of February 20, 2014. 3. DISCUSS the Development Code. 4. PUBLIC COMMENTS 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning Hems of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than, such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal mstters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift,551.074-personnel matters regarding the appointment' employme4 evaluation, reassignmert4 duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,ff necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 6,2014 Plan g&Zoning qvmkmission ends was posted qNthe City Hall bulletin board,a plac5c4on;ni;nt readily accessible to the general public tall es,in mpl nc with ter 551,Texas ov ment Code.DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson M Bill Barry Tommy Cummings IN a Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MARCH 6,2014 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. CONSIDER the minutes of February 20, 2014. 3. DISCUSS the Development Code. 4. PUBLIC COMMENTS 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. ADJOURNMENT If,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 6,2014 tanning&Z Com ission Agenda wal posted on the City Hall bulletin board,a place conv nient a readily accessible to the general pu lic a all time ,i com is with Chapter 551, exas Government Code. DATE OF POSTING: I TIME OF POSTING: P Lee Woodward,City Secretary TAKEN DOWN: 61 q Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett ` D'Anne Crews Cyd Kay King Mitchell Bernice Coleman H� Bonnie Thorne Dennis Reed James Patton Candyce Dixon % Joyce Robinson Douglas Wright David Hastings HUNTSVILLE CEMETERY ADVISORY BOARD MONDAY, MARCH 10, 2014 - 1:30 P.M. Oakwood Cemetery, 820 9th Street Huntsville, Texas, 77340 In Case of Inclement Weather: City Hall Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on approving a location for the marker identifying the unmarked graves. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for March 10,2014, was sled on the City Hall bulletin board, a place convenient and readily accessibl to the general public at all times,it complia //e--wii Chapter 551,Texas Government Code. Date of Posting: 4Woodward,Time of Posting: City Secreta zijZ----p Taken Down: ' Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett D'Anne Crews Ka Kin Mitchell Berne °"' d. Y g Bernice Coleman Dennis Reed � Bonnie Thorne James Patton Candyce Dixon Joyce Robinson Douglas Wright David Hastings HUNTSVILLE CEMETERY ADVISORY BOARD MONDAY, MARCH 10, 2014 - 1:30 P.M. Oakwood Cemetery, 820 9th Street Huntsville, Texas, 77340 In Case of Inclement Weather: City Hall Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on approving a location for the marker identifying the unmarked graves. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory B and agenda for March 10, 2014,was ted on the City Hall bulletin board, a place convenient and readily accessible to t general public at all times, in complia ce 'th Chapter 551,Texas Government Code. Date of Posting: Cl R ,L.1I *Leeoodward, Time of Posting: City Secr r Taken Down: 3 I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 k Joe Emmett,Ward 1 Lydia Montgomery,Position 2 ��avd Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM TUESDAY, MARCH 18,2014-9:00 A.M. Weatherford International 7587 Highway 75 South, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council will tour the Weatherford facilities. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 18, 2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible t the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T xas Government Code. DATE OF POSTING. TIME OF POSTING: 1 Lee oodward,eity Secretary TAKEN DOWN:3( Do 1 /4 i� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 4 Joe Emmett,Ward 1 Lydia Montgomery,Position 2 �ar�tas Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 iKeith D.Olson,Position 4,Mayor Pro Tem *� Joe Rodriquez,Ward 4 I NOTICE OF POSSIBLE QUORUM TUESDAY, MARCH 18,2014-9:00 A.M. Weatherford International 7587 Highway 75 South, Huntsville,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council will tour the Weatherford facilities. No deliberation or formal action will be taken by the City Council. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the March 18,2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ((/ TIME OF POSTING: I 4Leeward,aCitySecretary TAKEN DOWN-*3 l� I�I I i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL —4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 ��N Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MARCH 18,2014 5:30 P.M.WORKSHOP-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:30 P.M.]—Discussion of Code Enforcement and neighborhood improvement policies and procedures. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under Goal,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Amanda Nowlin-O'Banion on National Book Awards events - Presentation of City Secretary intern Demi Glover - Sheila Cannon,Director of United Way Walker County,on UW grants for 2014 - Presentation of audit report for FY12-13 from Patillo, Brown,and Hill, LLP. 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 4,2014.[Lee Woodward,City Secretary] b. Award bid for the East Mosley Lane Reconstruction (project No. 10-10-24) and adopt Ordinance 2014-24 for associated budget amendment,second reading.[Aron Kulhavy, Director of Community and Economic Development] c. Authorize the Mayor to sign the Second Amendment to the City Manager's contract.[Mayor Woodward] d. Authorize the City Manager to purchase one Pierce Impel 75'Custom Cab Ladder Truck,for the Fire Department,second reading.[Fire Chief Tom Grisham and Fleet Manager Mike Clouds] e. Approve purchase of generator to be placed at the Elkins Lake Dam Lift Station and adopt Ordinance 2014-26 for associated budget amendment.[Carol Reed, Director of Public Works] f. Approve the inclusion of Dually Certified Area in the Proposed Riverside Special Utility District Boundary. (Carol Reed, Director of Public Works] g. Authorize the City Manager to purchase five 2014 Chevrolet Tahoe police patrol vehicles through the Texas Local Government Purchasing Cooperative- Buy Board from Caldwell Country for$137,135.00, and needed accessories from various vendors through the Houston-Galveston Area Council (H-GAC) and/or Buy Board, not to exceed $91,485.75. [Mike Clouds,Fleet Manager,and Chief Kevin Lunsford, Director of Public Safety] h. Approve the renewal of a blanket purchase order for new and retread tires.[Carol Reed, Director of Public Works] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to accept the Fiscal Year 2012-2013 audit as presented by Pattillo, Brown, &Hill,LLP.[Steve Ritter,Finance Director] b. Presentation, discussion, and possible action to consider the award of bid for Renovation of Elkins Lake Post Office Lift Station Project(#13-10-23).[Y.S. Ramachandra,City Engineer] c. Presentation, discussion, and possible action to consider a Utility Extension Request from Mohammed F. Karim for a sanitary sewer line extension to the property located at 563 IH 45 South and adopt Ordinance 2014-28 for associated budget amendment.[Aron Kulhavy,Director of Community and Economic Development] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to consider and select topics for application for the 2014 Texas Municipal League Municipal Excellence Awards.[Mayor Woodward] b. Presentation, discussion,and possible action on nominations for the annual Rules of Procedure review ad hoc committee. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. S. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice and Section 551.072—deliberation regarding purchase, exchange, lease or value of real property on claims for easement by Jerry DeWitt and on easement process.[Mayor Mac Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Section 551. 071 —consultation with counsel on legal matters regarding drainage issues.[Matt Benoit,City Manager] c. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,of City Attorney Leonard Schneider.[Councilmember Allen] d. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,for City Secretary Lee Woodward. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087— deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,it necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 18,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and reily acibis to the general public at all times,and to the Cl 's webaite,www.hunt 'letx.gov,in compliance with Chapter 551,Texas Go m ent CF/ L� e. DATE OF POSTING. I TIME OF POSTING: ( a pm Lee ab, ity Secretary TAKEN DOWN: D ' a CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Keith D.Olson,Position 4,Mayor Pro Tem IL -4Joe Emmett,Ward 1 Y 9e And Braunin r Position 1 �. 0' Tish Humphrey,Ward 2 41 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Jo Don H.Johnson,Position 3 e Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MARCH 18,2014 5:30 P.M.WORKSHOP-6:00 P.M. MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:30 P.M.]—Discussion of Code Enforcement and neighborhood improvement policies and procedures. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under Goal,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Amanda Nowlin-O'Banion on National Book Awards events - Presentation of City Secretary intern Demi Glover - Sheila Cannon,Director of United Way Walker County,on UW grants for 2014 - Presentation of audit report for FY12-13 from Patillo,Brown,and Hill,LLP. 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 4,2014.[Lee Woodward,City Secretary] b. Award bid for the East Mosley Lane Reconstruction (project No. 10-10-24) and adopt Ordinance 2014-24 for associated budget amendment,second reading.[Aron Kulhavy,Director of Community and Economic Development] c. Authorize the Mayor to sign the Second Amendment to the City Manager's contract.[Mayor Woodward] d. Authorize the City Manager to purchase one Pierce Impel 75'Custom Cab Ladder Truck,for the Fire Department,second reading.[Fire Chief Tom Grisham and Fleet Manager Mike Clouds] e. Approve purchase of generator to be placed at the Elkins Lake Dam Lift Station and adopt Ordinance 2014-26 for associated budget amendment.[Carol Reed,Director of Public Works] f. Approve the inclusion of Dually Certified Area in the Proposed Riverside Special Utility District Boundary. [Carol Reed, Director of Public Works] g. Authorize the City Manager to purchase five 2014 Chevrolet Tahoe police patrol vehicles through the Texas Local Government Purchasing Cooperative-Buy Board from Caldwell Country for$137,135.00, and needed accessories from various vendors through the Houston-Galveston Area Council (H-GAC) and/or Buy Board, not to exceed $91,485.75. [Mike Clouds, Fleet Manager,and Chief Kevin Lunsford,Director of Public Safety] h. Approve the renewal of a blanket purchase order for new and retread tires.[Carol Reed,Director of Public Works] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to accept the Fiscal Year 2012-2013 audit as presented by Pattillo, Brown, &Hill, LLP.[Steve Ritter,Finance Director] b. Presentation, discussion, and possible action to consider the award of bid for Renovation of Elkins Lake Post Office Lift Station Project(#13-10-23).[Y.S. Ramachandra,City Engineer] c. Presentation, discussion, and possible action to consider a Utility Extension Request from Mohammed F. Karim for a sanitary sewer line extension to the property located at 563 IH 45 South and adopt Ordinance 2014-28 for associated budget amendment.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to consider and select topics for application for the 2014 Texas Municipal League Municipal Excellence Awards.[Mayor Woodward] b. Presentation, discussion,and possible action on nominations for the annual Rules of Procedure review ad hoc committee. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice and Section 551.072—deliberation regarding purchase, exchange, lease or value of real property on claims for easement by Jerry DeWitt and on easement process.[Mayor Mac Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Section 551. 071 —consultation with counsel on legal matters regarding drainage issues.[Matt Benoit,City Manager] c. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment,evaluation, reassignment,duties,discipline,or dismissal of a public officer or employee,of City Attorney Leonard Schneider.[Councilmember Allen] d. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,for City Secretary Lee Woodward. [Mayor Woodward] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT *0,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.067—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 18,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvi tx.gov,in compliance with Chapter 551,Texas Govern enrt C e+.-� DATE OF POSTING. TIME OF POSTING: W ard,City retary TAKEN DOWN: 8 pm f CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 18`h day of March, 2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. i WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 13`h day of March, 2014. I Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority pdatekposted: of H nt ville, City Secretary time: 14 r o p I / time posted: 2-4 ;t rn �l �'q i Huntsville Houmg Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING March 18" , 2014 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of January 21, 2014 i 4. Report of the Secretary 5. Review of Financials,Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business—Construction Update 7. New Business - a.) Discussion on possible changes to the current flat rents due to HUD regulations. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing IAuthority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words I and figures, to-wit: PUBLIC NOTICE OF MEETING I TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 18`h day of March, 2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 13`h day of March, 2014. "((. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority eiv d y: City4Htlle, City Secretary time: '4 IDpdate posted: ime posted: 14 ;I ,.� Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING March 18T" ,2014 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of January 21, 2014 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business—Construction Update 7. New Business - a.) Discussion on possible changes to the current flat rents due to HUD regulations. 8. Adjournment CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 20, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Presentation on City Debt by First Southwest 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 20,2014,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at alr as, and to a City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T77e, DATE OF POSTING. 3 TIME OF POSTING: I I ��oodward,City Secr DATE TAKEN DOWN: /0)0J ry /J 4y1� i i �I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson At-Large Position 4 Chair IL Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 20, 2014-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Presentation on City Debt by First Southwest 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 20,2014,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the ge ral public at all .mes, and to the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551,Te s vernment Code. DATE OF POSTING: i l ti TIME OF POSTING: 1 owdward,City Secretary DATE TAKEN DOWN: 3/°aQ q �' CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor • Vinessa Mundorff,Chair Danielle Hill Rio, Lauren Waters Susan Thompson <�yu+ Stacy Godby Kendall Scudder Shannon Duncan *1 ; Laiton King Michelle Spencer Joseph Godinez Kristie Kelarek Dustin Mendoza Brenda Grahmann Devon Olivier Raines,Thompson McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, MARCH 20, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT li 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 20,2014,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov,in c plia ce with Chapter 551,Texas Government Code. DATE OF POSTING: I Ll 1 TIME OF POSTING: 0o ard,City Secretary TAKEN DOWN: am/ CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor • Vinessa Mundorff,Chair Danielle Hill Lauren Waters Susan Thompson ` ot.� Stacy Godby Kendall Scudder Shannon Duncan ° 6 Laiton King Michelle Spencer Joseph Godinez Kristie Kelarek Dustin Mendoza Brenda Grahmann Devon Olivier Rainee Thompson McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, MARCH 20, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the March 20,2014,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pu rc at all times, and to the City's website, www.huntsvilletx.gov,in c mplis cewith Chapter 551,Texas Government Code. DATE OF POSTING: '0 TIME OF POSTING: Lee oo or ,City Secretary TAKEN DOWN: a pm i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson Rr � Margaret Smith Dr.Jacqueline Smith Uvi Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING THURSDAY,MARCH 20,2014-5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas 77340 AGENDA I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of January 16, 2014 and February 13, 2014. IV. Consider the adjusted proposal for an exhibit of the art of Simone Robinson V. Hear and consider reports: • Friends of the Wynne : Empty bowls support • Chairperson: Work of the Arts Commission • Staff: General Update o Report on Recent Events: The Art Guys;All Paws In;Trade Expo o Upcoming Events/Activities: Arrival of Richard Haas art; o Arts Engagement NEA Project: Workshops March 24-28; and Sculpture Exhibit Reception/Performance/Arts After Party: March 24-29 o National Book Award SHSU Reception for Authors March 30,4:30-6:00 o Texas Thyme Unit Herb Festival at the Wynne Home: April 5 o No Foolin' String Band—April 5 from 4:00 until 9:00 p.m. o Easter Egg Hunt and Activities—April 12 o Spring Classes: April 1-April 26 o Heritage Tour for Third Graders May 7 and 8 VI. Distribute informational materials. VII. Adjourn the Meeting Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-1 do hereby certify that a copy of the March 20,2014 HuntsvilleCommission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessib to th eral public at all times,and to the City's website,www.hun villetx gov,in compliance with Chapter 551,T xa Go' m nt C e. Date of Posting: I 1 Li P ed: Time of Posting; 5V oo ar , ' y Secre Taken down: 1�1� 1� CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward RAnn Hodges, Chairperson Margaret Smith g � rp � g Dr.Jacqueline Smith Una Grace Nash Michael Henderson *v* Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING THURSDAY,MARCH 20,2014-5:00 P.M. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,Texas 77340 AGENDA I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of January 16, 2014 and February 13, 2014. IV. Consider the adjusted proposal for an exhibit of the art of Simone Robinson V. Hear and consider reports: • Friends of the Wynne : Empty bowls support • Chairperson: Work of the Arts Commission • Staff: General Update o Report on Recent Events: The Art Guys;All Paws In;Trade Expo o Upcoming Events/Activities: Arrival of Richard Haas art; o Arts Engagement NEA Project: Workshops March 24-28; and Sculpture Exhibit Reception/Performance/Arts After Party: March 24-29 o National Book Award SHSU Reception for Authors March 30,4:30-6:00 o Texas Thyme Unit Herb Festival at the Wynne Home: April 5 o No Foolin' String Band—April 5 from 4:00 until 9:00 p.m. o Easter Egg Hunt and Activities—April 12 o Spring Classes: April 1-April 26 o Heritage Tour for Third Graders May 7 and 8 VI. Distribute informational materials. VII. Adjourn the Meeting Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the March 20,2014, Huntsville ommission Agen9ndto sted on the City Hall bulletin board,a place convenient and readily acc ib a to the eral ublic at all timesa City's website,www.huntsvill gov,in compliance with Chapter 551 a over t C Date of Posting: I ted: Time of Posting: C oodward,City Secretary Taken down: -3 1 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair David Yebra John McManners Bill Butler Gerald Norwood Bill Gibson c`�� Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Leta Reiner Richard Yawn Pete Townsend Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY, MARCH 20,2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the March 20,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, to the City's website, www.huntsvilletx.gov,in corn Bance Ith�Chapter 551,Texas Government Code. DATE OF POSTING: 1 -l TIME OF POSTING: Alen o6dw. r , ity Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair David Yebra John McManners Bill Butler Gerald Norwood Bill Gibson Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Leta Reiner Richard Yawn Pete Townsend Loran Rhine Tom Fordyce CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:3013M) THURSDAY, MARCH 20, 2014 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the March 20,2014,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntevilletx.gov,in compli7Government with Chapter 551,Texas Code. DATE OF POSTING: 'L4 TIME OF POSTING: L-9 06 Lee ard,City bo&etsr TAKEN DOWN: i i CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Bill Barry Tommy Cummings ` Marilyn Soffar Leroy Hilton �� S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MARCH 20, 2014 at 5:30PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. CONSIDER the minutes of March 6, 2014. 3. DISCUSS the Development Code. 4. PUBLIC COMMENTS 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community Interest from the Commission and City Staff for which no action will be discussed or taken. 6. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,base or value of reel property;551.073-dellberatlon regarding a prospective gift;551.074-personnel matters regarding the sppoinimen4 employment, evaluation, reassignment; duties, discipline, or dismissal of a public officer or employee, 551.075 - Implementation of security personnel or devices;551.007-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive""Ion is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the Items addressed during Executive session. CERTIFICATE n I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 20,20 4 Plannin &Z ing mission Agenda was the City Hall bulletin board,a place con ement�nd readily accessible to the general ubl' at all n in ompliIle with Chapter 551,T kas G7 - TIME ment Code. - (.,� DATE OF POSTING: 7 I I I OF POSTING: Lee Woodward,City Secreta TAKEN DOWN: �� CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Nil, Bill Barry Tommy Cummings c� Marilyn Soffar Leroy Hilton �N S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MARCH 20,2014 at 5:30PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. CONSIDER the minutes of March 6, 2014. 3. DISCUSS the Development Code. 4. PUBLIC COMMENTS 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. ADJOURNMENT N,during the course of the meeting and discussion of any Nems covered by this notice,the Planning and Zoning Commission determine& that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on lagal matters;551.072-deliberation regarding purchase, exchange,base or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointmen4 smploymen4 evaluation, reassign~4 duties, discipline, or dismissal of a public ofRcer or employee; 551.078 - Implsmentation of security personnel of devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorbred under the Texas Govemment Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 20,201 tannin &Zo " Com i ion Agenda was posted on the City Hall bulletin board,a place con v nient a d readily accessible to the general ublic all ti ,in txn ianc With Chapter 55 ,Te Government Code. DATE OF POSTING: 1 TIME OF POSTING: At J A Lee Woodward,City Secretary TAKEN DOWN: \ k Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman ft Kay King Mitchell Gene Barrett d James Patton Bernice Coleman °" Dennis Reed Candyce Dixon H� ° Joyce Robinson David Hastings Douglas Wright - Huntsville Cemetery Advisory Board—Agenda Thursday, March 27, 2014, 1:OOPM Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of February 27,2014,and March 10,2014. B. Presentation,discussion and/or possible action on receiving HOT Funds,and projects to be completed in Oakwood Cemetery. C. Presentation,discussion,and/or possible action on the walking-tour maps. D. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. E. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Boato agenda for March 27,2014,was posted on the City Hall bulletin board, a place convenient and re tlily accessible to the neral pu at all times,in compli rice wilt Chapter 551,Texas Government Code. Date of Posting:0 90 /q By: Time of Posting• Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward r D'Anne Crews,Chairman ` Kay King Mitchell Gene Barrett James Patton Bernice Coleman °" Dennis Reed Cand ce Dixon Joyce Robinson David Hastings Douglas Wright Huntsville Cemetery Advisory Board -Agenda Thursday, March 27, 2014, 1:0013M Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of February 27,2014,and March 10,2014. B. Presentation,discussion and/or possible action on receiving HOT Funds,and projects to be completed in Oakwood Cemetery. C. Presentation,discussion,and/or possible action on the walking-tour maps. D. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. E. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory B and agenda for March 27,2014,was sted on the City Hall bulletin board, a place convenient and re 'ly accessible to t genera lic at all times,in corn li °cue wit Chapter 551,Texas Government Code. Date of Posting: Cv / Time of Posting: O • J By. Taken Down: L CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I I Tish Humphrey,Ward 2,Chair ` Keith D.Olson,Position 4,Mayor Pro Tem ��ar°� Joe Rodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM FRIDAY, MARCH 28,2014-10:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 28, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Ouorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 3 lo`3 L� TIME OF POSTING: TAKEN DOWN) Lee ward,City Secretary t, CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Tish Humphrey,Ward 2,Chair ` Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 RULES OF PROCEDURE AD HOC COMMITTEE MEETING NOTICE OF POSSIBLE QUORUM FRIDAY, MARCH 28,2014-10:00 A.M. CITY HALL HUNTSVILLE CITY HALL, 212 AVENUE MRGE RO CONFERENCE ROOM TEXAS 77 340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee may choose to hear presentations, hold discussion, and may consider recommendations to the City Council. 3. ADJOURNMENT No formal action will be taken by the City Council as a body during this meeting. The Rules of Procedure Ad Hoc Committee may take action as appropriate. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the March 28, 2014, Rules of Procedure Ad Hoc Committee Meeting and Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 31 9,3 1 L4 TIME OF POSTING: TAKEN DOWN: ��/ 1 Lee 4w1ard,LCity Secre l CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman R John Cromer, Alternate A Mari Montgomery,Position 2 , Alternate Zuni a,Alteate B Joe E.Kirk,Position 3 "�� g Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MARCH 28, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Francis Griffin, property owner, for a variance to Table 5-1 for setbacks for subject property located at 407 Sowell Dr., Huntsville,TX. 4. CONSIDER the variance request by Francis Griffin, property owner,for a variance to Table 5-1 for setbacks for subject property located at 407 Sowell Dr., Huntsville,TX. 5. CONSIDER the minutes of February 28,2014. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment,evaluation,reassignment,duties,discipline,or dismissal of a public ofFaer or employee,551.076-implementation of security personnel or devices,551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as sat out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 28,2014 Zoning and of djustment Agenda was sted on a City Hall bulletin board,a place convenient and readily accessible to the general public at Imes,in co pliant with Chapter 551,Te Govemme t Code. DATE OF POSTING: TIME OF POSTING: v a �J Lee Woodward,City Secretary DATE REMOVED: 1 1 CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman Rill, John Cromer, Alternate A Mari Montgomery,Position 2 David Zuniga,Alternate B Joe E.Kirk,Position 3 °ptsh Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MARCH 28, 2014 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Francis Griffin, property owner, for a variance to Table 5-1 for setbacks for subject property located at 407 Sowell Dr., Huntsville,TX. 4. CONSIDER the variance request by Francis Griffin, property owner,for a variance to Table 5-1 for setbacks for subject property located at 407 Sowell Dr., Huntsville,TX. 5. CONSIDER the minutes of February 28,2014. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters,551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employmen4 evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 28,20A4 Zoning Board of Adjust t Agenda was p ted o the City Hall bulletin board,a place convenient anadily accessible to the general publi at a 'mes,in compli nce 'th h pter 551,Texas ovem nt Code. d r DATE OF POSTING: r/') I14 TIME OF POSTING: Lee Woodward,City Secretary DATE REMOVED: 91