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MIN CC 05/07/1996CITY COUNCIL MEETING OF MAY 7, 1996 BOOK "S" 25 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 7TH DAY OF MAY, 1996, IN THE CITY HALL, 'LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 5:15 P.M. The Council met in regular session with the following members present: COUNCILMEMBERS: William B. Green, Mayor Dave Luning Officers: Dan S. Davis David Martinez Gene Pipes, City Manager Ronald L. Lange Andrew Holmes Danna Welter, City Secretary Marjorie Rex JoAnn Matthews Scott Bounds, City Attorney Ann James 1) Reception sponsored by the Tourism Division of the Huntsville - Walker County Chamber of Commerce. 2) Refreshments in honor of retiring City employees: Grace Turner and Larry McDugle. CITIZEN INPUTRNQUIRY 1. Judge Charles Wamn on. Judge Wagamon stated that the Walker County Trash Bush was a success and thanked the City for its participation in the event. The County has been awarded a grant for a "trash cop" and anticipates that this officer will have an impact on the clean up in Walker County. 2. John Harvey. Mr. Harvey stated that he was at the last meeting and mentioned problems with Entergy and they have been resolved. He now has a problem with Southwestern Bell's guide wires over sidewalks. There are numerous places where they had started burying cable, but have not completed the project and have left the cable lying in yards and taped on telephone poles (in some cases up to one year) Mr. Harvey asked for the City's help in resolving this problem. Mayor Green stated that he was not aware of the problem but would have staff follow up and get back with him. 3. A & G Aggregate (Herb Willett). Mr. Willett stated that his company has had the stabilized flexible base bid for the City for a number of years. It is his understanding that this bid will be before City Council tonight and staff is recommending his competitor for the next fiscal year because it appears it is the low bid. He stated that this product is a combinations of rock, sand and cement and is used to stabilize utility pipes. The contract calls for a yard measure and his bid was $24.90 per yard, while his competitor's bid was $22.30 per yard based on a 2200 lb. amount. A yard is a volume measure (3 x 3 x 3), while a pound is a weight measure. They measured the weight of a cubic yard of their material and it came to approximately 2500 His. which would make A & G Aggregate's bid less by weight. He does not feel it is fair to accept his competitor's bid since he feels that his bid is actually cheaper. Another consideration is that his competitor's plant is six miles from the City, while their plant is only two miles, and any truck that picks up material through the year will have to travel the extra miles. Mayor Green stated that this item would be discussed during the formal agenda and thanked him for the information. 4. Mr. Pipes stated that Mrs. Peterson could not be here tonight but had asked him to relay her request to City Council. She is requesting authorization to use 12th Street and University Avenue (between 12th and 13th) on June 1 for a large scale "Garage Sale" to raise money to offset some of the expenses of the County's 150th Birthday Celebration. Consensus of City Council was to allow this event. Councilmember Lange asked that all the businesses affected by this event be notified to see if any had strong objections. INVOCATION Invocation by Patrick Antwi, City Planner. MINUTES OF APRIL 9, 1996 Councilmember Rex made a motion to approve the minutes of April 9. 1996. and Councilmember Matthews seconded the motion. The motion passed unanimously. ATTENDING CITIZENS 1. Chamber of Commerce -Tourism Division presentation for Tourism Week. Dee McFarland stated that the Chamber of Commerce is celebrating Texas Tourism Week this week. Part of the celebration is the partnership between the City and the Chamber. Tourism CITY COUNCIL MEETING OF MAY 7, 1996 BOOK "S" 26 j, is vital to the economic growth of our community and is a source of stable employment for about 600 folks here. In support of this ii third largest industry, the Chamber aggressively tries to promote this as a destination for business and pleasure travel. This is accomplished through the teamwork that we experience together. Ms. McFarland presented City Council with certificates naming them as Official Ambassadors of Texas. Mayor Green thanked the Chamber and Mrs. Jane Monday for the refreshments before the meeting and thanked Ms. McFarland for her presentation. Tourism is important in Huntsville and many businesses and individuals owe their well being to the visitors who choose Huntsville as a destination or pleasant side trip. The public - private partnership in volunteerism is an integral part to the success of this industry. Huntsville is one of those rare communities where the tradition of voluntary involvement is the principal ingredient of every worthy cause. Thank you very much. Mayor Green presented a Proclamation to the Chamber for Texas Tourism Week. CONSIDER BUDGET ADJUSTMENTS FOR THE QUARTER ENDED MARCH 31, 1996 Councilmember Davis made a motion to approve the budeet adjustments for the quarter ended March 31 1996 and Councilmember James seconded the motion. The motion Passed unanimously. CONSIDER BID 96 -15, ANNUAL CONTRACT FOR STABILIZED FLEXIBLE BASE TO PAVERS SUPPLY IN THE AMOUNT OF $22.89/YD. (DEL.) AND S20.30/YD. (PICK UP) Mr. Schindler stated that the Purchasing Department has contacted a member of the department that uses this material and he contacted the two vendors regarding the tonnage and weight. Staff is interested in the yard and not the weight. Pavers Supply, the low bidder, uses a lighter weight stone in their base. Council requested more information be presented at the next meeting. Councilmember Lance made a motion to table Bid 96 -I5 annual contract for stabilized flexible base, until further information is , provided. and Councilmember Rex seconded the motion. The motion passed unanimously. CONSIDER REQUEST FOR DOWNTOWN REVITALIZATION PHASE I MAINTENANCE AND ADJUSTMENTS FOR PHASE II 1. Approval for up to $9840 for Maintenance on Phase I. Councihnember Rex made a motion to aoorove uo to $9840 for maintenance on Phase 1 of the Downtown Revitalization oroiect and Councilmember James seconded the motion All were in favor exeent Councilmember Matthews The motion passed 8 -1 2. Approval of $18,700 for Comer Wall Project. Councilmember James made a motion to approve $18.700 for the comer wall moiect at the comer of 11th Street and Sam Houston Avenue. and Councilmember Davis seconded the motion. The motion Passed unanimously. 3. Approval of $6,500 for painting undersides above/below balcony of Courthouse. Councilmember Rex made a motion to approve $6.500 for naintine the undersides above and below the balcony at the Courthouse (soffits). and Councilmember Matthews seconded the motion. The motion passed unanimously. PRESENT PRELIMINARY COST ESTIMATES FOR THE DEVELOPMENT OF 1ST STREET AS REQUESTED BY COUNCIL Mr. Wilder stated that he had the preliminary cost estimates for the development of 1st Street. The total for City crews to build the street is $49,573.40, and for it to be contracted out it would cost $128,532.00. This does not include the cost of right -of -way acquisition or labor involved if the City builds the street. Mayor Green asked that if the City could acquire the right -of -way, would this street be eligible for grant funds. Mr. Wilder stated no. Mayor Green asked if the street would need to be phased into the overall street plan. Mr. Wilder stated that it would be City Council's discretion, but if City crews do the work some other street will move down the list. Mayor Green stated that he was not comfortable voting on this project tonight and would like to review the overall street plan before a decision is made. Councilmember Holmes made a motion to table the development of Ist Street, and Councilmember Rex seconded the motion The motion oassed unanimouslv. CITY COUNCIL MEETING OF MAY 7, 1996 BOOK "S" 1. CONSIDER RESOLUTION 96-5-7.1 AUTHORIZING THE SUBMISSION OF A HOME INVESTMENT 27 PARTNERSHIP PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE OWNER OCCUPIED HOUSING ASSISTANCE PROGRAM IN THE AMOUNT OF 5500,000 FOR HOUSING ASSISTANCE AND $20,000 FOR ADMINISTRATION TO CARY OUT THE HOME PROGRAM WITH A CITY COMMITMENT OF $62,500 TOWARD IMPLEMENTATION OF INFRASTRUCTURE IMPROVEMENTS 2. CONSIDER RESOLUTION 96 -5 -7.2 AUTHORIZING THE CITY TO ACT AS A COOPERATIVE ENTITY TO THE HUNTSVILLE HOUSING AUTHORITY'S SUBMISSION OF A HOME I.NVESTMENT PARTNERSHIP PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE OWNER OCCUPIED HOUSING ASSISTANCE PROGRAM IN THE AMOUNT OF $500,000 FOR HOUSING ASSISTANCE AND $20,000 FOR ADMINISTRATION TO CARY OUT THE HOME PROGRAM WITH A CITY COMMITMENT OF $62,500 TOWARD IMPLEMENTATION OF INFRASTRUCTURE IMPROVEMENTS Councilmember Rex made a motion to authorize Resolution 96 -5 -7.1 and 7.2 as listed above, and Councilmember Davis seconded the motion The motion passed unanimously. CONSIDER REQUEST FOR CITY PARTICIPATION IN CURB AND GUTTER PROJECT ON ELKS DRIVE BY JOE MAC HENRY AT A COST TO THE CITY OF $6,300 Councilmember Davis made a motion to approve the reauest for City participation in a curb and gutter project on Elks Drive at a cost of $6,300 (General Fund Reserve) . and Councilmember Lange seconded the motion. The motion passed unanimously. 96 -5 -7.1 ESTABLISHING NO PARKING ZONES Councilmember James stated that on the north side of Brookhollow, the signs need to be from River Oaks Drive to 770' east of River Oaks Drive instead of the 220' listed. Councilmember James made a motion to approve Ordinance 96 -5 -7.1 establishing no narking zones on Augusta Drive, River Oaks Drive and Brookhollow Drive as amended above and Councilmember Davis seconded the motion. The motion passed unanimously. MAYOR'S ACTIVITY REPORT 1. Consider request to name the Traming/Firearms facility as the Lam, D. McDugle Training Facility. Councilmember Davis made a motion to name the trainingffireatms facility as the "Larry D. McDugle Training Facility, and Councilmember James seconded the motion. The motion passed unanimously. 2. Video - The Texas Open Meetings Act. 3. Coalition of Cities. Mayor Green stated that he, Councilmember Loping and Mr. Pipes had attended a meeting in Beaumont at the Entergy offices with other members of the Coalition of Cities to try and resolve the issue of a rate case against Entergy. Entergy has agreed to pass on cost savings back to June 1, 1996, if the cities would stop the rate case. The cities agreed to not take any further action, but not withdraw the case until the agreement is complied with. CITY COUNCILMEMBER ACTION 1. Consider cost of $8.085.64 incurred from April 12 to April 15. for the "Walker County Proud Trash Bash" Councilmember James thanked City Council for their support of the Walker County Proud Trash Bash where 351 '/2 tons of trash was collected. A bill is being presented for $8,085.64 (transfer station fees, transport fees, gate fees, and labor costs), of which $3,822 is the actual cost of gate fees to be paid to Waste Management. Walker County Proud will write the City a check in the amount of $3.000, with the remainder to be absorbed by the City ($1500 had previously been approved by City Council). Councilmember James made a motion to accept a check from Walker County Proud in the amount of $3.000, with the City absorbing the remainder of the disposal costs incurred from the "Trash Bash" and Councilmember Matthews seconded the motion. The motion passed unammousl 2. Letter of Congratulations to Dr. Marks. Councilmember Lange asked that a letter be sent congratulating and supporting Dr. B. K. Marks on his appointment as President of Sam Houston State University. CITY COUNCIL MEETING OF MAY 7, 1996 BOOK "S" 28 j� 3. Congratulations to Wayne Sorge Councilmember Lange congratulated Mr. Wayne Sorge, KSAM, on receiving his conferred degree from the University of Alabama. - � MEDIA INQUIRIES None. I EXECUTIVE SESSION it Recess into an EXECUTIVE SESSION to discuss: L1) Contemplated litigation: Walker County Rural Water Supply System; Townsend v. COD; Entergy Rate Case; 2) Threatened litigation: McDonald Creek; and 3) Real Estate Acquisition: Willow Street right -of -way; and Robinson Creek W WTP site. CONSIDER ACQUISITION OF 5.5 ACRES FOR THE ROBINSON CREEK WASTEWATER TREATMENT PLANT SITE Councilmember Lange made a motion to purchase a 5.5 acre tract from Richard Kendall Jr., and his wife Eleanor R. Kendall, for a trice of S173 65 and Councilmember Rex seconded the motion The motion passed unanimously. ADJOURNMENT Danna Welter, City Secretary